The IETF Administrative Oversight Committee (IAOC), on behalf of the IETF, announces this Request
for Proposals for an IETF Meeting Agenda Scheduling Tool. The successful bidder will enter into a
contract with the Internet Society.
The agenda tool will manage all meeting scheduling and space allocation associated with interim
meetings, Large Interim Meetings and regular IETF meetings. This includes working group sessions,
leadership meetings, EDU sessions, BoFs, office hours, registration, breaks, and more.
The Secretariat will construct the agenda template in the tool by entering venue, date and time
information. The community will input the agenda content by submitting session requests. The tool
shall include an interface for an automatic schedule creation capability, which may optionally be
included in the initial delivery or procured in the future. The schedule creation capability will
generate a proposed agenda by finding the most appropriate match of venue (room capacity and
availability) and the session request profiles, which includes conflicts to be avoided. The tool
will also be flexible enough to allow for ongoing updates and schedule regeneration as the meeting
Bidders may propose customization of an existing product(s), and/or development of the solution.
The RFP can be found at: http://iaoc.ietf.org/rfpsrfis.html
Proposals must be received via email at email@example.com no later than July 9, 2012 5:00 P.M.
All questions/inquiries must be submitted in writing and must be received no later than midnight,
June 18, 2012. Responses to questions and inquiries shall be posted online at: http://iaoc.ietf.org/rfpsrfis.html by June 22, 2012.
The point of contact regarding this RFP is the IETF Administrative Director, Ray Pelletier, firstname.lastname@example.org.
IETF Administrative Director