The Internet Society and the IETF Administrative Oversight Committee (IAOC) are considering outsourcing the network communications infrastructure for Internet Engineering Task Force (IETF) meetings in 2007 and beyond, and to that end seek a partner to perform the appropriate services. Outsourced services would include: performing a pre-meeting site survey; developing a detailed network design; installing all equipment; conducting tests; and providing operations, systems management; and user support functions during the meeting.
The IETF conducts three, one-week meetings a year throughout the world. Attendance is in the range of 1,200 to 1,500 per meeting. These meetings are in furtherance of the IETF's mission of standards development for the Internet. Attendees include engineers, computer scientists, and academicians who are always connected with one or more devices. The meetings are typically conducted in March, July and November.
Changes to the IETF meeting hosting models and a need for greater consistency with the network services have motivated this approach to providing network infrastructure services.
Should a decision be taken to outsource the network communications infrastructure for the Internet Engineering Task Force (IETF) meetings, it may include:
a. IETF 68 at the Hilton Prague, Prague, Czech Republic, March 18 - 23, 2007 b. IETF 69 at the Palmer House Hilton, Chicago, IL, USA, July 22 - 27, 2007 c. IETF 70, at a location TBD, North America, December 2 - 7, 2007.
Future meetings could be added to this Master Agreement from time to time by a mutually signed Supplemental Agreement.
Specific quotes are requested for IETF 68 and IETF 69.
The following timeline may lead to contract award:
a. RFP Issued by email: December 22, 2006 b. RFP Response by email due no later than 5 PM EDT on January 5, 2007 c. Response Review Period: January 8 through January 12, 2007 d. Notification of selection: January 15, 2007 e. Contract Negotiation and Agreement: January 15 through January 19, 2007 f. Contract Signed and Accepted: January 22, 2007
Ray Pelletier IETF Administrative Director Internet Society
NOC RFP FAQ
Answers are herein provided to questions asked concerning the IETF Meetings Network Services RFP. The questions concerned the requirements stated in Appendix 1.
Ray Pelletier IAD
Appendix I IETF Meeting Network and Terminal Room Requirements
Section 1. External Connectivity
Q1. Is /19 of provider independent public IPv4 space a typo? (7)
A1. /19 is not a typo, the Vendor can provide it, or let the IETF use another block that is available to it.
Section 4. Terminal Room or Equivalent
Q1. Who is providing the Four (4) terminal room PC~Rs, Vendor or IETF? (3)
A1. Vendor SHALL provide the PCs.
Q2. Who is providing the two network connected enterprise class printers in the terminal room, Vendor or IETF? (6)
A2. Vendor SHALL provide the Printers.
Q3. Who is providing the color Printer, Vendor or IETF? (7)
A3. Vendor SHALL provide the color Printers.
Q4. Who is providing the power strips in the terminal room, Vendor or IETF? (10)
A4. Vendor SHALL provide the color power strips.
Q5. Whose responsible for the security guards and who takes care of this?
A5. The Vendor is responsible for the security guard and may do so through the hotel or with an outside company. Each hotel is different, some provide a list of authorized vendors or some would hire out their own security.