IETF Administrative Support Activity (IASA)

Budget Process and Calendar

The IAOC develops, approves and recommends a three year budget for administrative support of the IETF to the Internet Society Board of Trustees on an annual basis for their adoption as part of an overall ISOC budget.

The budget is submitted by a date set by ISOC

Budget recommendations are made by the IETF Administrative Director (IAD) to a Budget Subcommittee consisting of the ISOC President/CEO and two other members of the IAOC. The Budget SubCom makes its recommendations to the IAOC for their consideration and ultimate adoption, usually in October.

The IAD begins budget development with a 3 year update of the budget in May.

1. Considers the proposed assumptions, meeting revenues, and expenses from the IAD;

2. Briefs and makes recommendations to the IAOC;

3. Takes IAOC feedback to refine the budget and investigate alternatives as directed; and

4. Recommends a budget for adoption, typically by early October.

1. Considers policy matters as they relate to the budget during the process;

2. Provides guidance and direction to the Budget SubCom;

3. Sets meeting registration fees;

4. Adopts and recommends an IASA budget to ISOC.

Revenues

Revenues consist of the following elements:

1. Meeting registration fees

2. Hotel Commissions

3. Sponsorships

4. ISOC contributions

Hotel commissions are industry standard 10% rebates given for reservation and guarantee of large blocks of guest rooms.

Sponsorships are Host, receptions and other fees pursued and acquired by ISOC.

Expenses

Expenses costs of the following elements:

1. Secretariat and Meetings Contract

2. Other Meeting Expenses

3. RFC Editor Services Contracts

4. Tools Development

5. Short Term Contracts

6. IETF Support

7. IAB Support

8. IASA Support

9. G & A

Secretariat and Meetings Contract:

1. Meeting Expenses

2. Admin Expenses

3. Labor

4. Management Fee

Other Meeting Expenses:

1. Insurance - Cancellation

2. Credit Card Fees

3. Travel

4. Captioning Contract

5. Meeting Space Costs

6. NOC Expense (Vols)

RFC Editor Services Contracts:

1. RFC Editor Contract

2. Copy-Edit Contracts

IETF and IAB Support:

1. Phone

2. Travel

3. IETF Meetings

4. Misc

5. Awards

6. Retreats/Workshops

IASA Support:

1. Phone

2. Travel

3. IETF MTGS

4. Misc

5. Awards

8. Retreats/Workshops

6. Salaries and Related Expenses

7. Legal - IETF

9. D&O Insurance