Monthly Report for the IAOC for July, 2005

Monthly Report for the IAOC for July, 2005.


The IETF Administrative Oversight Committee (IAOC) was formed

to provide appropriate direction to the IAD [IETF Administrative Director],
to review the IAD's regular reports, and to oversee IASA functions to ensure
that the administrative needs of the IETF community are being properly met."

The IAOC is charged by BCP 101 with providing regular reports to the IETF community; this monthly report is intended to serve as part of this reporting requirement.

The current membership is (in alphabetical order):

Brian Carpenter, IETF Chair, ex officio.
Steve Crocker, appointed by the ISOC Board of Trustees for two years.
Leslie Daigle, IAB Chair, ex officio.
Ed Juskevicius, 1 Year NomCom Selection.
Kurtis Lindqvist, appointed by the IESG for one year.
Lucy Lynch, appointed by the IAB for two years.
Lynn St Amour, ISOC President/CEO, ex officio.
Jonne Soininen, 2 Year NomCom Selection.

In addition, Marshall Eubanks serves as the Secretary and scribe.

The IAOC conducts regular (presently weekly) teleconferences, for which minutes are currently available at http://koi.uoregon.edu/~iaoc/.
The work conducted by the IAOC during the month of July centered on the following areas : preparations for the upcoming IETF meeting, establishment of a Trust for IETF Intellectual Property Rights (IPR), establishment of a contract for Secretariat Services, and various housekeeping details.


Preparations for upcoming IETF Meetings.

The IAOC discussed the slides and order of its Plenary presentation during each phone call in July.

The IAOC will have Office Hours during the Paris IETF and ISOC has agreed that IAOC can use the ISOC room (325M) for this purpose. IAOC Office hours will be from 3:45 to 4:45 over the break, Tuesday-Wednesday-Thursday.

Possible locations for meetings after IETF-64 were also discussed at length in July, along with means to quantify the results (in terms of meeting and Working Group participation, production of new drafts and RFC, etc.) when IETF meetings are held in new locations.

IPR Trust :

During July, the IAOC received a revision of the proposed IPR Trust document from CNRI. The IAOC, the IAD and the IETF Counsel discussed open issues with this proposed draft Trust Agreement in several teleconferences. After this discussion, the IAOC felt that the open issues had been resolved to its satisfaction, and during the July 28th teleconference the IAOC decided to return a revised draft to CNRI by the beginning of August.

The IAOC discussed methods for accepting and storing IETF IPR. The IAOC decided that there should be both an official historical archive and a community archive, and that any contract for Secretariat Services should include an option to provide for archival data storage.

Contract for Secretariat Services :

At present, there is no outstanding contract for the services provided by the IETF Secretariat. The IAOC is empowered by the BCP 101 to execute such a contract and is pursuing this matter vigorously. The IETF Secretariat is hosted by Foretec Seminars Inc., a subsidiary of the Corporation for National Research Initiatives (CNRI). Foretec is currently in the process of being sold to NeuStar, Inc. Assuming that this sale is completed, the IAOC intends to contract with NeuStar, if mutually acceptable terms can be reached, to provide these services for a term not to exceed 2 years, with subsequent terms being contracted under a formal Request for Proposals.

During July, Version 5 of the proposed draft agreement for Secretariat services was prepared and sent to NeuStar; a response has been received and will be discussed at the IETF Paris meeting with the NeuStar principals before a new revision is prepared.

The IAOC discussed possible changes to BCP 101 in light of the proposed IPR Trust agreement. The IAOC concluded that the existing BCP gives it sufficient authority to execute any agreements required to create and run the Trust.

The IAD has initiated regular weekly phone calls with NeuStar personnel to facilitate the progress of the proposed draft contract. These phone calls are nominally on Monday, and the first was on July 11th.

Housekeeping :

The IAOC decided that the IAD will be the point of contact with the IETF Counsel for day-to-day activities related to IASA. The contract with the IETF Counsel is in the process of being renegotiated to reflect the changes brought on by the IETF restructuring.

The IAOC has decided to maintain an online repository of copies of all outstanding IETF contracts and any other relevant documents, such as Memorandums of Understanding and Letters of Intent. This repository has now been created by the IAOC Chair and contains the full set of currently relevant documents.

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