IAOC Call 10:00AM EST, Thursday February 1st, 2007

IAOC Call  10:00AM EST, Thursday February 1st, 2007

Participants :

Fred Baker          [present]
Lynn St. Amour      [not present]
Brian Carpenter     [present]     
Leslie Daigle       [present]
Ed Juskevicius      [present]
Kurtis Lindqvist    [present]
Lucy Lynch          [present]
Ray Pelletier       [present]
Jonne Soininen      [present]

Marshall Eubanks    [scribe]

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Agenda for the IAOC Call  10:00AM EST, Thursday February 1st, 2007
Approval of the Minutes

IAD Report for February 1st, 2006

    * meeting updates

Old Business

    * NOC RFP
          o Update
    * ISI contract
          o Copy Edit Contract Issues
    * Tools Contract update
    * Customer Satisfaction Survey.
          o IESG Note
    * Implementation of Document Retention Policy
    * Next steps for draft-lynch-execd-tasks-00

New Business

    * Alternative Plenary arrangements for Prague
    * Subpoena ION
    * Strategic plan document

Housekeeping

    * calendar for Prague
    * Action Items (review)
         o responsibility for Goals and Objectives
         o responsibility for Customer Satisfaction Survey
    * Bob Hinden added to all lists

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Approval of the Minutes

The Approval of the Minutes for the Call of January 18th were deferred for 
further review. 

IAD Report for February 1st, 2006

    * meeting updates

The IAD reported that Prague registrations are going well, and that he expects 
to meet the registration target of 1250. He also reported that ISOC had 
received a proposal for meeting cancelation insurance that they expected to 
execute soon; Prague would be the second meeting with cancelation insurance and 
he expects all subsequent meetings to carry this. 

Planning for the Summer IETF meeting in Chicago in on track, as is site 
selection for subsequent meeting. One recent change is that the provisional 
site of the Summer, 2008, meeting has been changed from Europe to Asia; 
possible Asian venues were discussed. 

The IAD had previously circulated a number of meeting related documents, which 
mostly concerned technical changes in the meeting responsibilities of NeuStar 
Secretariat Services (NSS), and related changes in the Statement of Work for 
NSS. 

After discussion, this matter was deferred to the list.

Old Business

    * NOC RFP
          o Update

The IAD reported that there was an initial selection of a winning vendor for 
the NOC RFP for Prague, and that discussions were continuing with this possible 
contractor, leading towards a goal of contract execution by February 9th. 

    * ISI contract
          o Copy Edit Contract Issues

There was no news on the ISI RFC Editor contract, but the IAD was able to 
report that there was one copy edit contract signed. 

    * Tools Contract update

The IAD reported that the ID Tracker tool was ready for beta testing and that 
volunteers for this were being sought. 

    * Customer Satisfaction Survey.
          o IESG Note

Brian Carpenter reported that a note on the NSS RFI had been sent to the IESG 
requesting input. After discussion, the IAOC decided that a similar note should 
be sent to the IAB Executive Director and that this would complete this matter. 

    * Implementation of Document Retention Policy

The Scribe and the IAD reported that the Document Retention Policy was ready 
for execution, and that they planned to go to the document storage facility 
within the week to perform this. 

Storage for the remaining documents, about 2 pallets worth, will cost the IETF 
Trust about $ 150 per month. This matter can be addressed further after the 
Prague meeting. 

    * Next steps for draft-lynch-execd-tasks-00

Lucy Lynch reported on the document describing the language changes required 
for the tasks assigned to the IETF Executive Director in various BCPs. There 
was discussion as to whether or not a BCP was itself required to enact change 
this. The IAOC decided to defer this matter until advice has been received from 
the IETF counsel. 

New Business

    *Alternative Plenary arrangements for Prague

The IAOC discussed the scheduling implications for alternative
plenary meeting arrangements being explored by the IESG.

    * Subpoena ION

As part of the 1 year ION experiment, the IAOC approved the issuance of the 
Subpoena draft as an ION. 

    * Strategic plan document

The strategic plan document for the IAOC all hands meeting was discussed. Ray 
Pelletier was assigned to be the editor of this document; he requested 
submissions from other IAOC members by February 8th. 


Housekeeping

    * calendar for Prague

The IAOC discussed its schedule for Prague, including Office Hours and a 
possible meeting with Mark Foster on the Monday of the meeting week. 

    * Action Items (review)
         o responsibility for Goals and Objectives
         o responsibility for Customer Satisfaction Survey

The IAOC discussed the action item list kept by the scribe.

    * Bob Hinden added to all lists

The Chair informed the IAOC that Bob Hinden would be added to all IAOC mailing 
lists immediately, in advance of his becoming a full member at the March 
meeting.

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