Statement
Concerning Personal Data
Scope -
This statement relates to the Internet Engineering Task Force
(ÒIETFÓ), the Internet Architecture Board (ÒIABÓ) and the Internet Research
Task Force (ÒIRTFÓ). Herein
referred to as Òthe PartiesÓ.
General
– Most Personal Data Submitted to the Parties Will Become Public
The parties operate in an open and transparent
fashion. As a part of this transparency, any contributions,
submissions, statements or communications made to us, including postings or
other contributions you make to the PartyÕs websites, most mailing lists
operated by the Parties, jabber chat rooms, all Internet-Drafts or other
contributions that you submit, comments you send to the parties regarding the
Parties or the PartyÕs documents, intellectual property disclosures and
updates, requests for document authentication, subpoenas, registrations for meetings
of the Parties or mailing list registrations, and most other information that
you send, submit or post to the Parties, and any information that we collect
about you through your use of any IETF web site, mailing list or other resource,
as well as your signing the Blue Sheet for an in-person or electronic meeting
run by the Parties (collectively, your ÒPersonal DataÓ), other than as
expressly excepted in this Statement, will be made public through electronic
and other means. Personal Data includes, for example, (a) first and last name (b) home address (c) e-mail address (d) any
other identifier that permits the physical or online
contacting of a specific individual.
You should be aware of our transparent operation when
communicating with us.
By providing us with your Personal Data, you are
consenting to our disclosure and use of it for the purposes as described in
this Statement. By subscribing to a mailing list managed by the Parties or
submitting a contribution to the Parties, you consent to our using your
Personal Data to communicate with you about your participation in activities of
the Parties.
The Parties also collect information, including through
audio, pictorial and video recording, during and in connection with its events,
meetings, mailing lists and conferences, and automatically through its web
sites. All such information may be
made public and used by the Parties in connection with the activities of the
Parties.
Certain visitor characteristics may be reflected in our
web server logs (such as, operating system, browser version, and Internet
Protocol (IP) address). We do not make such information available to the
public. When you interact with our
web sites we may use cookies to uniquely identify you during a session to allow
us to process your online transactions and requests and to verify your
identity, after you have logged in to a web site and to track user activity
between sessions. We do not use flash
cookies, local storage or other browser storage. Web
site visitors who disable their web browserÕs ability to accept cookies or
alter user tracking will be able to browse the site; however some web site
features may not function well if you disable cookies.
The Parties do not engage in tracking behavior, as that term is
defined by the Do Not Track (DNT) specification. Consequently, IETF web sites
do not alter their behavior according to the value of browsers' DNT requests.
You
Consent to International Transmission of Your Data
Due to the nature of the Internet and our international
operations, your communications and submissions may result in the transfer of
your information across national boundaries and outside of your country of
residence. By communicating with the Parties and submitting information to us,
you consent to these transfers and to the use of your information as described
in this Statement. If you provide Personal Data to the Parties, you acknowledge
and agree that such Personal Data may be transferred from your current location
to others in any country in the world.
Exceptions
– Information That We Do Not Release to the Public
As an exception to the PartyÕs general policy of
releasing information to the public, there are certain limited types of
Personal Data that we do not release to the public in the ordinary course of
our operations (ÒNon-Public InformationÓ). The categories of Non-Public
Information that we currently recognize are described below.
Payment Information
Payment
information is not collected or stored on any servers operated by the Parties. If you conduct transactions using our
web sites (e.g., meeting registration), payment and payment card information
will be entered directly into a third party processorÕs systems and is not
transmitted through or stored by our web sites.
Non-Public Mailing Lists and direct mail to individuals at the Parties
A small
number of mailing lists operated by the Parties, including the NomCom, IAB, IAOC and IESG
mailing lists, are not open to the public. These mailing lists are clearly
indicated as non-public in their registration materials. We do not make the contents of these
mailing lists available to the public.
In addition, email sent directly to individuals at the Parties will not
generally be made available to the public.
Passwords
Some areas
of the web sites and some mailing lists operated by the Parties require you to
create and enter a password. The
Parties store these passwords and do not make them available to the public.
Information for letters of invitation.
We delete the personal information that we
collect to generate letters of invitation in a timely fashion after each
meeting. We request that local organizations with whom
we share this data to generate the letters also delete it in a timely fashion
Security
We believe that we have implemented commercially
reasonable precautions to prevent the unauthorized use, disclosure and
alteration of Non-Public Information. However, no data security measures can
guarantee complete data security, and Parties do not guaranty the
confidentiality of anything that you submit to the Parties. Please contact us
at privacy@ietf.org if you believe that the security or integrity of any
non-public information that you have submitted to the Parties has been
compromised. Additionally, we may at times be required by law to release
Non-Public Information, and we reserve the right to do so if we believe in good
faith that such release is required by applicable law, regulation or judicial
order.
Children
Our
websites are not intended for use by children under 13 years old.
We do not knowingly collect personally identifiable information from, or target
our websites to, children under the age of 13. In accordance with the
United States ChildrenÕs Online Privacy Protection Act of 1998, if we discover
that a child under 13 has provided us with personally identifiable information,
without the consent and participation of a parent or guardian, we will remove
it from our systems.
Inquiries
The Parties do not share Personal Data with third parties
for marketing purposes with the exception that the Internet Society, in its
role of ensuring financial support for the Parties, may use some Personal Data
to explore sponsorship or hosting possibilities. If you would like to request information
regarding our disclosure of your Personal Data to the Internet Society, please
email your request to privacy@ietf.org. We will provide information of whether
your Personal Data was shared with the Internet Society free of charge. If your
Personal Data was shared with the Internet Society, this information includes a
list of the categories of Personal Data that were shared with the Internet
Society in the immediately preceding calendar year.
Compliance
If you have any questions regarding this Statement or
believe that the Parties are not following the procedures described in this
Statement, please contact privacy@ietf.org. You also may contact us if you have any
concerns about the accuracy of, or wish to correct, your Personal Data.
We reserve the right to decline any request to remove or alter information on
the web sites operated by the Parties or in our records except to the extent
that we are legally required to do so.
If the law or a
lawful order requires us to disclose information about your activities, we will
(unless prohibited by law from doing so) attempt to contact you prior to such
disclosure, and disclose to you the fact that we have been requested to submit
information to legal authorities or civil litigants (including disclosing which
information we have requested to submit). If such a contact is unsuccessful
or prohibited we shall disclose the information to you as soon as we can do so.
Other
Organizations
For the avoidance of doubt, this Statement relates solely
to the activities of the Parties, and does not cover any non-Party activities
of the Internet Society or any other organization that may be affiliated with the
Parties.
Links
to other sites.
Occasionally, the Parties will link to websites or
services operated by third parties, for example, to conferencing services. The Parties make no representation about
the privacy policies of such sites.
Consent
Subject to the above provisions, by communicating
information (including Personal Data), you consent to the collection, public
disclosure and use of information by us in accordance with this Statement.