IAOC Call at 10:45 AM EDT, Thursday, July 3, 2008 Participants: Lynn St. Amour [Present] Fred Baker [Present] Bob Hinden [Present] Russ Housley [Not Present] Ole Jacobsen [Present] Ed Juskevicius [Present] Olaf Kolkman [Not Present] Ray Pelletier [Present, IAD] Jonne Soininen [Present; Chair] Jorge Contreras [Guest, Counsel to the Trust] Marshall Eubanks [Secretary] --------- IAOC Agenda Action 1. Minutes 2008-06-05 2. IETF 76 Update 1. Meetings 2. Next Call 17 July 3. Action Points ----- Roll was called and Jonne called the IAOC Committee meeting to order. Action 1. Minutes 5 June, 2008 These minutes were not discussed during this meeting. 2. IETF 76 The IAD noted that the IAOC has had long discussions with a Host and an MOU is pending. They expected to have their sponsors lined up by June, but they have not. We have arrangements with the hotel, and are waiting on the Host to sign that. The meetings committee is recommending the venue for IETF 76 subject to the Host MOU and reaching an agreement with the venue. A motion to approve a venue for IETF 76 subject to the Host MOU and reaching an agreement with a hotel was made by Jonne. The motion was seconded by Ole. Jonne asked if there were any discussions or objections. A brief discussion regarding consensus ensued and a vote was taken. Lynn St. Amour [Yes] Fred Baker [Yes] Bob Hinden [Yes] Ole Jacobsen [Yes] Ed Juskevicius [Yes] Jonne Soininen [Yes] The motion passed. Update 1. Meetings The IAD discussed the 857 valid registrations for Dublin. We are 11% ahead of Paris at the same time. Between 7 and 18 July, we can expect to see some big jumps. It’s not known if people have registered early. There are 10 comps for the Host in Dublin, and that’s not enough to skew those numbers. 2. Next Call 17 July The IAD noted that the next call is 17th July. Ole and Bob will not be able to join the call on that date; however, there will be a quorum. 3. Action Points Update *APs- Action Points [Additional agenda item] It was noted that the action points were not in the agenda sent to the Committee. The full agenda should be mailed to the Committee prior to the meeting and for those not on Marratech. The IAD reviewed the status of the action points: AP 1/retreat08#2 Schedule a call with Greg to explain the rational to Capitalize Tools development and the policy on what to capitalize and what not. AP 2/31.7.2008 Check from Greg how the tax return for the Trust is handled. 1 and 2 will be dealt with by Greg on the call on the 17th. AP 4/10..6.2008 Check that the future MOUs have provisions for volunteers. 4 – The IAD has passed proposed language to the meetings group. AP 5/retreat08#2 Provide Olaf the phone cost details. 5 has been done. AP 6/retreat08#2 Task ISOC to do analysis on the voice calls for the low hanging fruit and the impact of Marratech. 6 was initiated by Fred and Greg has been responding. AP 7/28.7.2008 Start a wiki on the process/documentation of the IAOC processes. 7 has not been done. AP 8/retreat08#2 Have a risk section in the budget when there is significant risk of failing to have a host. 8 has been dealt with. AP 9/retreat08#2 Ask AMS to check on the African nation Registrations (check how many paid, etc.). 9 - all of the false registrants have been dropped from registration and the data has been scrubbed to remove them. It was asked if the IAOC is just dropping them, or is AMS asking for more information? It was said that it seems harsh to block Letters of Intent from those African nations, and it was further noted that there are legitimate people in those countries. Jonne responded that people should get a request to register manually. AMS is providing an opportunity for direct contact with the Registrar. AP 12/retreat08#2 Check from RIPE if they have had issues with that African nation. 12 is done; RIPE responded. AP 13/retreat08#2 Make sure all the monthly reports are on the wiki, and the non confidential reports are accessible by the public. 13 - The IAD stated that monthly reports are being put on wiki. AP 14/retreat08#2 Create a committee to monitor the Secretariat data. 14 - The IAD invited Ole, Russ, and Bob to participate and sent them the last report for review AP 15/retreat08#2 Propose the content for the public AMS report and make AMS to publish it automatically. 15 is done. AP 17/retreat08#2 Generate a calendar sheet alá Apricot of all our meetings. 17 is in the works. AP 18/retreat08#2 Ask AMS to have a possibility to export the AMS ARO calendar to iCal or similar. 18 needs follow up by the IAD. AP 19/retreat08#2 Check that all contracts are at the wiki. 19 is in the process of getting updated. AP 20/retreat08#2 Put every meeting starting from the retreat to the wiki including agenda all the meeting material, notes and the final minutes. 20 - We have everything back to Vancouver now. AP 21/retreat08#2 Ask AMS to organize AMS, IESG, IAOC meeting. 21 - Russ, and is underway. AP 22/retreat08#2 Order a banner for IASA desk, and have an IASA/IAD booth at the Dublin IETF. 22 is done. AP 26/retreat08#2 Come up with the monetary amount we have left for this year for tools. 26 – The IAD has the information. We are waiting for ISI's proposal and their requirements. We are looking at $30k going from one to the other. Coming out of the June Year End Forecast, we will have better data. AP 27/retreat08#2 Prioritize the tools that have to be done first. AP 28/retreat08#2 Prepare the RFP(s) for the prioritized tools. 27 - 28 - The tools committee has not taken up, but we have a call 11 July. AP 29/retreat08#2 Check from Henrik if he's doing tools tutorial. 29 - Henrik is not doing the tools tutorial. AP 30/retreat08#2 Create a plan for transferring the audio streaming tools from Joel. 30 has not yet been brought up. AP 31/retreat08#2 Talk to Joel about the audio streaming. 31 - Joel will be doing the audio in Dublin, but VeriLAN is not there [Ole requested a face-to-face discussion with Joel in Dublin]. AP 32/retreat08#2 Get a quote for audio streaming from VeriLAN both for meetings they provide the network and when they don't. 32 - The delta is $12k for audio streaming from VeriLAN; they would probably just send one person as a contractor. AP 33/retreat08#2 Think if there is anybody who could load share as a Scribe. 33 is for Marshall; I expect he will do that in Dublin. AP 34/retreat08#2 Write up the plan for the meeting with Susan to IAB and cc-IAOC. 34 is closed. AP 35/retreat08#2 Put whatever Jorge comes up with the Licenses for the outbound doc to internet-draft. 35 is done. AP 36/retreat08#2 Forward Pasi's note to Jorge and ask Jorge to contact Larry and ask if he can fix the issue #2 AP 37/retreat08#2 Doodle for a new time for the Trust call moved from the June 19th. 36 and 37 are closed. A motion to adjourn the IAOC Committee call was made by Jonne. Hearing no objections, the meeting ended at 11:09 am EDT.