IAOC Committee Call at 10:28 AM EDT, Thursday, October 16, 2008 Participants: Lynn St. Amour [Present] Fred Baker [Present] Bob Hinden [Present] Russ Housley [Present] Ole Jacobsen [Present] Ed Juskevicius [Present] Olaf Kolkman [Present] Ray Pelletier [Present] Jonne Soininen [Present; Chair] Marshall Eubanks [Secretary] Greg Kapfer [guest; ISOC CFO] ==================== Action 0. Minutes 1. Global Financial Crisis and Impact on IETF 2. Network Services RFP 3. LIM (Large Interim Meeting) Venue Approval 4. Response to IAB email regarding RFC Editor Restructuring Update 1. APs update 2. Minneapolis ==================== The IAOC Committee meeting was called to order. 0. Minutes This topic was not discussed. 1. Global Financial Crisis and Impact on IETF Jonne requested that the Committee think about the global financial crisis and how it will affect the IETF. He asked that the members take a look at Ray's contingency plan. It was noted that someone will have to make a presentation at the 22 November ISOC Board meeting. 2. Network Services RFP The Committee discussed the network services RFP draft that was sent out, which is to be issued in October. The changes from 2006 make it clear that this is an IDIQ [IDIQ = Indefinite delivery/indefinite quantity] contract. The next step, if the RFP is approved, we will announce it with a close in 30 days with the notion of an award in early January and a contract 1 February. 3. LIM (Large Interim Meeting) Venue Approval The Committee discussed the recommendation that Malta be selected for the 2009 large interim meeting. The Committee also discussed Valencia and Athens as potential locations. Reviewing all of the costs involved, Malta stood out as the best choice considering all the factors including cost of the venue, connectivity, availability, F&B, flight availability and cost, and VeriLAN has qualified the IT for the space. SIP companies are at the top of this list. There are 225 rooms in the hotels. It is not isolated and there are other restaurants and hotels surrounding it. The challenge is that the Committee only has 90 days and it may take 2 or 3 sponsors for this. A motion to approve Malta as the 2009 large interim meeting location was made by Jonne. The motion was seconded by Russ. Marshall: Roll Call. Lynn St. Amour [Aye] Fred Baker [No] Bob Hinden [No] Russ Housley [Aye] Ole Jacobsen [Aye] Ed Juskevicius [Aye] Olaf Kolkman [Aye] Jonne Soininen [Aye] The motion carried, 6-2. 4. Response to IAB email regarding RFC Editor Restructuring The Committee discussed the point that the IAB sent an email to the RFP Committee with requests: - A separate committee is set up to review all current RFC Editor services. The RFP agreed to set up an RFC Services Selection Oversight Committee – a subcommittee - for this. They recommend that that membership of this committee be selected from the community in a fashion similar to the IAOC, with representation from the IAB, IESG, IRSG, and the IAD, and they suggested Olaf, Russ, Leslie, Craig Partridge, the IAD and a member of the IRSG as members. The next recommendation was that the Chair not be a member of the IAB or the IAOC. The IAB requested that the IAOC set up a procedure to determine the Independent Submissions Editor and the RFC Editor and they asked if there should be a stipend for these editors. The RFC Ed Com recommended that there should also recommended a RFI process. Sponsorship could come from a third party and the subcommittee was not opposed to that. The RFC Editor is currently supported by a review board and the subcommittee said that the Independent Stream Editor could be supported by a review board. It was noted that the Committee still needs to publish this as an RFC and there might be small changes as it gets published. A motion to adjourn the meeting was made by Jonne. [The meeting ended at 11:25 AM EDT.]