IAOC Call at 10:00 AM EST, Thursday, 9 April, 2009 Participants: Lynn St. Amour [PRESENT] Fred Baker [PRESENT] Marshall Eubanks [PRESENT] Bob Hinden [PRESENT; Chair] Russ Housley [PRESENT] Ole Jacobsen [PRESENT] Olaf Kolkman [PRESENT] Ray Pelletier [PRESENT] Henk Uijterwaal [PRESENT] --------- IAOC AGENDA 0. Minutes 1/08/09 1. IETF 81 - Vancouver or Quebec City 2. RFC Editor Restructuring a. Accept report of subcommittee b. Actions c. Approve announcement 3. Star Alliance, the official airline network for IETF 75? 4. NOC Contract Update a. VeriLAN b. Swisscom 5. IAOC networked calendars 6. Retreat Agenda 7. Retreat Scribe --------- The meeting was called to order by the Chair. 0. Minutes 1/08/09 1. IETF 81 - Vancouver or Quebec City There was a discussion of the relative merits of each venue followed by a motion. Motion was made by Bob to prepare a poll for the community between the Westin Bay Shore, Vancouver and Quebec City as the location of IETF 81. The motion was seconded by Fred. The motion was approved unanimously. 2. RFC Editor Restructuring It was intended that the subcommittee report be presented to the IAOC at IETF 74 in San Francisco, but two things happened. 1) The subcommittee ran out of cycles and rather than force the approval of the RFC Editor Restructuring, it was postponed, and 2) the IAB scheduled its retreat at the end of April, and that timeline was going to be pushed off 30 days anyway so the decision was made to postpone the report and any action at this time in a through d below. The announcement needs to go back to the community with the changes noted. Although the IAB has received the report on this action, they have not signed off on it, they will come to a decision after their retreat. Proceeding on the assumption that the IAB will sign off on the restructuring (because there’s no way to extend the contract), all four functions would be subject to the model and all bidders should be referred to the RFC so they will be cognizant of that. The announcement to the community should also include a summary of what the IAB is doing and that it may result in a change. Olaf has already sent a message to the list to that affect. a. Accept report of subcommittee b. Actions c. Approve announcement d. Approve timeline 3. Star Alliance, the official airline network for IETF 75? AMS is negotiating a contract with Star Alliance for Star Alliance to be the ‘official’ airline network for IETF 75. For AMS, the deal would mean a $5,200 credit to be used towards staff travel, a 10-20% discount on business class tickets, and a 10-15% discount on economy class tickets (discount is applicable to published fairs – excluding corporate discounted fares, agency discounted fares, web fares, etc. Discussion ensued about the benefits of the relationship to the community and to the budget. A motion was made by Bob to approve the Star Alliance as the official airline network of IETF 75. The motion was seconded by Henk. The motion was approved unanimously. 4. NOC Contract Update Both VeriLAN and Swisscom have accepted the contract. VeriLAN has submitted a work order for IETF 75 in Stockholm, and discussions continue with Swisscom for Anaheim. Ray will make sure the volunteers are aware of the details. a. VeriLAN b. Swisscom 5. IAOC networked calendars It was suggested that the discussion of the network calendars be moved to the 15/16 April retreat. A motion to approve moving the discussion of the network calendars to the retreat by Bob and seconded by Henk. The motion carried unanimously. 6. Retreat Agenda The IAD proposed the following Retreat Agenda: Wednesday 0900 – 1700 A. IASA & IAD Goals - 1 hour B. Budget & Financial - 1 hour with Greg Kapfer, ISOC CFO C. Volunteers - 1.5 hours Wednesday Lunch: 1200 - 1300 D. Trust - 3 hours with Jorge E. IAD Review & trust business E. IAD Review Wednesday Dinner: 1900 Lightfoot Restaurant Thursday 0900 – 1500 F. Operations - 1 hour G. IAOC Tools H. Contractors -1.5 I. Infrastructure - 1 hour - Russ J. Meetings & Meeting Surveys - 1 hour Thursday Lunch: 1200 - 1300 K. AMS Telepresence - 1 hour L. IAD Review Finish Up The finish up of the meeting is flexible. It was mentioned that maybe the dinner should be moved up from 7 pm to 6:30 pm. There may be a need for three to four cars to transport people from the meeting to the dinner and back. On that topic, there is a shuttle that transports people from Dulles airport to the Embassy Suites for no cost. Additionally, the retreat agenda is out there, if people have comments, they should make them quickly. 7. Retreat Scribe It has yet to be decided who will be the scribe for the meeting. The meeting ended at 11:16 AM EST.