IAOC Call at 10:00 AM EST, Thursday, 7 May, 2009 Participants: Lynn St. Amour [Present] Fred Baker [Present] Marshall Eubanks [Present] Bob Hinden [Present] Russ Housley [Present] Ole Jacobson [Present] Olaf Kolkman [Present] Ray Pelletier [Present] Henk Uijterwaal [Present] Jorge Contreras [Guest, General Counsel to Trust] -------------------------------------------------------------------- IAOC Agenda 0. Minutes 1. RFC Editor Services a. RFC Production Center RFP b. Approve Draft RFP for Community review 8 - 15 May c. Request AMS to submit a formal bid for RFC Publisher services d. Olaf Update 2. Meetings a. IETF 78 - Objections to proceeding to contract? b. IETF 86 - Objections to proceeding to contract? c. IETF 81 (July 2011) Update Venue: Quebec/Vancouver ----- IAOC Agenda The meeting opened with a call to order and a roll call. 0. Minutes There were no minutes to consider. 1. RFC Editor Services a. RFC Production Center RFP [Draft sent 3 May 6:40 PM EDT "Draft RFP RFC Production Center"] After discussion regarding the RFC Production Center RFP, a motion to change the contract review process to ‘at two and four years’, instead of at year two and then annually, was submitted to a roll call vote: Lynn St. Amour [Yes] Fred Baker [Yes] Marshall Eubanks [Yes] Bob Hinden [Yes] Russ Housley [Yes] Ole Jacobsen [Yes] Olaf Kolkman [Yes] Henk Uijterwaal [Yes] The motion carried. The Committee discussed the issue of tests, which may be required to demonstrate the necessary skills. Tests may include, for example, copy editing for editing, formatting, and compliance with the RFC Style Manual. The Committee discussed the timeline of the draft RFP process. The Committee noted that this is a ‘best value’ contract; the contract will not necessarily go to the lowest bidder. It will be more a combination of performance and cost. The Committee discussed Intellectual Property Rights and how all work by the RPC is “work for hire” and that the RPC shall obtain no rights there from and that it was to be made clear the rights belonged to the IETF Trust. b. Approve Draft RFP for Community review 8 - 15 May A motion to approve the draft RFP going to the Community for review between 8 May and 15 May was submitted by Fred. The motion was seconded by Marshall and was then subject to a roll call vote: Lynn St. Amour [Yes] Fred Baker [Yes] Marshall Eubanks [Yes] Bob Hinden [Yes] Russ Housley [Yes] Ole Jacobsen [Yes] Olaf Kolkman [Yes] Henk Uijterwaal [Yes] The motion carried. c. Request AMS to submit a formal bid for RFC Publisher services Ray asked if there were any objections to having AMS submit a formal bid for RFC Publisher services. Without objection the Committee agreed to ask AMS to submit a formal bid for RFC Publisher services. d. Olaf Kolkman Update Olaf Kolkman provided the Committee with a status report on the model and where the IAB is in the process of implementing it. 2. Meetings a. IETF 78 A motion to proceed with the contract phase for the IETF 78 sponsorship was submitted by Ray. The motion was seconded by Fred and was then subject to a roll call vote: Lynn St. Amour [Yes] - but would like to review the financials Fred Baker [Yes] Marshall Eubanks [Yes] Bob Hinden [Yes] Russ Housley [Yes] Ole Jacobsen [Yes] Olaf Kolkman [Yes] Henk Uijterwaal [Yes] The motion carried. b. IETF 86 A motion to approve the venue was made by Fred and seconded by Bob and was then subject to a roll call vote: Lynn St. Amour [Yes] Fred Baker [Yes] Marshall Eubanks [Yes] Bob Hinden [Yes] Russ Housley [Yes] Ole Jacobsen [Yes] Olaf Kolkman [Yes] Henk Uijterwaal [Yes] The motion carried. A motion to change the dates of the meeting from 17-22 March, 2013 to 10-15 March, 2013 was submitted by Marshall. The motion was seconded by Fred and was then subject to a roll call vote: Lynn St. Amour [Yes] Fred Baker [Yes] Marshall Eubanks [Yes] Bob Hinden [Yes] Russ Housley [Yes] Ole Jacobsen [Yes] Olaf Kolkman [Yes] Henk Uijterwaal [Yes] The motion carried. c. IETF 81 (July 2011) Update Venue: Quebec/Vancouver Asia is being considered for IETF 79, with Canada as the possible backup venue, which could impact choice for IETF 81. The meeting was adjourned at 10:57 am EST.