IAOC Committee Call at 10:00 AM EST, Thursday, 13 August, 2009

 

Participants:

 

Lynn St. Amour    [NOT PRESENT]

Fred Baker        [PRESENT]

Marshall Eubanks  [NOT PRESENT]

Bob Hinden        [PRESENT]

Russ Housley      [PRESENT]

Ole Jacobsen      [PRESENT]

Olaf Kolkman      [PRESENT]

Ray Pelletier     [PRESENT]

Henk Uijterwaal   [PRESENT, Acting Scribe]



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IAOC Agenda



0. Minutes



1. IETF 75 Update

	IAOC & Trust Actions

	Finance



2. Trust Activities Pending



3. Contracts Update & Timeline



4. Budget Timeline



5. Code Sprint Update & IT Activities

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Additional Addendum: On the Agenda was a recap of Trust actions taken in Stockholm and an update of outstanding Trust work.



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0. Minutes



There were no minutes to approve at this time.



1. IETF 75 Update



  Ray reviewed the actions by the IAOC and Trust in Stockholm.



    IAOC Actions

	1. Established Hiroshima Fee - $635 & 1 Day Pass @ $200

	2. Atlanta Contract - Approved 2012 Terms & Re-visit Hilton Multi-Event

	3. IETF 79 Host MoU - Approved & Executed Conditionally 

	4. IAOC Plenary Presentation - reviewed and approved

	5. RFC Production Center Bid - Approved negotiations & Approved Email to IAB

	6. Retreat - Decided no Fall Retreat



    Trust Actions

	0. Minutes

	Approved 3 without mods; 7 with mods

	1. Plenary Presentation - reviewed and approved

	2. Klensin Appeal - Reviewed, approved direction

	3. Standard procedure for modifying the TLP 

	Approved for Community Review

	4. TLP - Approved version 3.0, Effective Date pending Tools response



    Finances - Preliminary



	1. IETF 75 Update:  Finances

	Paid Attendees:	 1,102

	Estimate:  1,100

	Registration Revenue: 	$687k

	Budget:	$733k (@$675 reg fee)

	Variance:	$45.5k

	ISOC Stimulus:	$44.5k



	2.  Hotel Commissions:

	Estimate: 	$32k

	Budget:	$60k

	Variance:	$28k



	3.  Sponsorships:

	NOC Host:	$135k

	Mtg Space:	$265k



	4.  Expenses:  Too Early



2. Trust Activities Pending



    1. Publishing TLP Modifications Process for Community Review

		Has not been done yet.



    2. Klensin Review Request Response

		The response to Klensin will be put together by Ray. 



    3. TLP 3.0

	The TLP hasn't been posted yet. First was publishing the TLP modification process that is on Marshall's lists. Second is the Klensin response, only then TLP. Agreed on this exact order, as #1 hasn't happened, rest hasn't either. Russ wants the TLP to go out soon. Version 3.0 has gone to tools team but no response yet.  The TLP can be published and the Committee can set the effective date to the date when the tools are ready. 1 and 2 are blocked because Marshall has other things on his plate right now. Russ wants this to happen this week. Ray will work with Marshall and try to get this done ASAP.



    4.  Alternate Stream solution - Olaf is trying to steer this. Olaf summarized the status, this needs much more discussion leading to TLP 4.0. We all hope to resolve it quickly.



    5.  Juniper logo Utilization - Ray wants the Trust to make a decision on the way we are going.  Q: Who wants to drive this? The Committee needs a volunteer. Ray will come back with a proposal. ISOC should only collect funds. This topic will be moved to the 3 September call.



2. Contracts Update & Timeline



The IAOC is scheduled to approve the RFC Production Center and Publisher contracts on 17 September, and the transition will start on 28 September.



RSE and ISE - We have candidates and nominations. The Advisory Committee is reviewing the nominations. The Committee decided to do RSE first, and keep ISE nominations open while in progress. An announcement is soon to follow. Arm-twisting in Stockholm resulted in more candidates. We did not publish to the lists before we started interview. Olaf is aware and will fix.



3. Budget Timeline



Budget talks will start 18 August, and will then be weekly. The budget is to be approved by IAOC on 15 October.



4. Code Sprint Update & IT Activities



Went well, got rid of perl scripts. Will improve maintenance. Pushing database conversion. Between meeting sprints are being set up by ISOC. Olaf offered a server location. Steve Conte is on board; working document mission critical environment.



Meeting was adjourned.