IAOC Call, 1000 am EST, Thursday 14 January 2010 Participants: Lynn St. Amour [PRESENT] Fred Baker [PRESENT] Marshall Eubanks [PRESENT] Bob Hinden [PRESENT, Chair] Russ Housley [PRESENT] Ole Jacobsen [PRESENT] Olaf Kolkman [PRESENT] Ray Pelletier [PRESENT, IAD] Henk Uijterwaal [PRESENT] Greg Kapfer [GUEST] Drew Dvorshak [GUEST] Karen O'Donoghue [SCRIBE] Jewellee Dalrymple [SCRIBE] Bob Hinden called the IAOC Meeting to order 1003 AM EST on Thursday, 14 January 2010. The proposed agenda was: 0. Minutes 20091217 20091125 20091111 20090924 20090813 1. TRSE Update 2. ISE Update 3. IETF Store 4. Lawyer RFP 5. DPM Contract 6. 2010 Goals 7. Retreat 8. xml2rfc tool 9. ISI - AMS Transition 0. Minutes Fred Baker moved, and Henk Uijterwaal seconded a motion to approve the minutes including the editorial corrections distributed via email. These minutes cover the following dates: 20091217 20091125 20091111 20090924 20090813 There were no objections and the motion passed unanimously. 1. TRSE Update Ray Pelletier provided an update on the status of the Transitional RFC Series Editor (TRSE). The IAB has made an appointment, and Ray is currently negotiating an agreement with the appointee. The timeline is to have an agreement ready for IAOC approval by 28 January 2010 with a start date of 1 February 2010. The goal is to get an appointment of the RFC Series Editor by October 2010 and begin the final transition. Marshall Eubanks asked if there would be a budget impact for this year if this does not occur. Ray pointed out that the TRSE is already budgeted to support the transition period, and therefore, there is no budget impact for 2010 if the appointment slips. Olaf Kolkman wanted to make it explicit that if there is any need for review or clarification that Olaf and Bob Hinden will both be consulted. Bob and Olaf can determine if there is a need to go back to either the IAOC or the IAB. Lynn St. Amour recused herself from any contract negotiations with the TRSE. 2. ISE Update Ray Pelletier provided an update on the status of the Independent Submissions Editor (ISE). The IAB has made an appointment, and Ray is working on an MoU detailing expenses and support. The timeline is to have an agreement ready for IAOC approval by 28 January 2010 with a start date of 1 February 2010. Olaf Kolkman reminded attendees that the names of both the TRSE and the ISE are still confidential until the contracts are signed. Other candidates will be informed of the result once the contracts are signed. The IAB will subsequently make a public announcement. 3. IETF Store Drew Dvorshak provided an update on the online Cafe Press IETF Store effort. The IAOC authorized the IETF store to be established and populated with a few sample items. The effort to collect host artwork continues. .SE has released the name IETF it had used in a Cafˇ Press store it had set up, and work continues on getting the name established for the IETF within Cafe Press. One newly identified complication is that Cafe Press does not provide sleeve printing. Bob Hinden remarked that we should not be constraining host designs because we cannot reproduce them after the fact. Drew clarified that we would not constrain the designs, but we would inform the hosts of the potential limitations. Russ Housley wondered if people would want to buy shirts that were similar, but not identical, to the shirts available at the event. Russ was also concerned that if the host puts their logo on the sleeve and the replica does not have it, then perhaps this would not be fair to the host. Marshall Eubanks indicated that we should: a) inform the host of the restrictions and see if they are ok with them; and b) put up a disclaimer that these are replicas and not exact copies. Ole Jacobsen asked if we could add merchandise that we produce to the store. Drew Dvorshak clarified that Cafe Press does not support externally produced products at this time. Marshall Eubanks moved, and Fred Baker seconded a motion to authorize the development and operation of the Cafe Press IETF online store. Bob Hinden requested that store not be opened until the final name, ietf, is secured to avoid confusion. The motion passed with no objections. Fred Baker moved, and Marshall Eubanks seconded a motion to delegate the decision making authority for the merchandising and pricing plan for the Cafe Press IETF Store to Ray Pelletier and Drew Dvorshak. The motion passed with no objections. 4. Lawyer RFP There was no progress to report on this agenda item. It will be addressed at the next IAOC meeting. 5. DPM Contract Ray provided an update on the Datatracker Program Management contract. A Statement of Work has been developed The IETF chair will provide technical direction and accountability, the IAD will address administrative, pay, and expense approvals, and Steve Conte will provide assistance. Marshall Eubanks moved, and Olaf Kolkman seconded the following motion: Resolved that the IAOC approves the terms and conditions of an agreement with the Datatracker Project Manager and requests the Internet Society to enter into such an agreement with Henrik Levkowetz. Discussion on the motion included a number of questions, including the upper limit on labor and expenses. The limit for the year is not explicitly in the contract, but was provided to Ray as budget guidance in a previous IAOC resolution. In addition, for budget control, there is a 5 hours per week limitation and hours beyond that must be approved by the IETF Chair. Steve Conte's assistance will be as an employee not a volunteer. Kurtis Lindquist has discussed with Russ Housley the issues of managing the NetNod time contributed to this effort. A roll call vote was taken, and the motion passed unanimously. Lynn St. Amour [YES] Fred Baker [YES] Marshall Eubanks [YES] Bob Hinden [YES] Russ Housley [YES] Ole Jacobsen [YES] Olaf Kolkman [YES] Henk Uijterwaal [YES] 6. 2010 Goals At the request of Bob Hinden, Ray Pelletier provided preliminary list of the 2010 goals for the IAOC. 1. RFC Editor Restructuring Facilitate the success of the new model Manage RPC and Publisher contracts Execute TRSE contract Execute ISE agreement Work with TRSE Contract with RSE Conclude ISI relationship Restructure RPC and Publisher contracts if model changes 2. IETF IT Infrastructure Project Implementation IDIQ Contracts in place WG RFP awarded AMS Task Orders executed IDIQ Task Orders competed and executed Support DPM Specification RFPs issued and awarded 3. RFPs Secretariat Contract extended thru 2010 One year Extension or RFP in 2010 RFP in April if not extended RFC Editor Services Contracts Contract with ISI ends 2010 RFC Production Center and Publisher 2010 for 6-year terms with 2 year reviews RFC Series Editor 2010 contract Independent Submissions Editor 2010 agreement NOC Contracts thru 2011 IANA SLA update March 2010 It was pointed out that if we are comfortable with a vendor we should investigate means to establish a long-term relationship with them. Bob Hinden asked for a calendar for all the RFPs. Ray Pelletier agreed to put that together. It is anticipated that these goals will be revisited several times throughout the year. 7. Retreat Progress continues in planning for an IAOC retreat. There is consensus for the dates of 28-29 April 2010 with the caveat that there may be turnover in the IAOC. The locations appear to have narrowed to Frankfurt and Geneva. Additional cost and availability data is being gathered. 8. xml2rfc tool - Bob The community was notified by Russ Housley of the need for volunteers to maintain the xml2rfc tool, and two individuals have offered and agreed to work together as a team. One has offered to maintain it in tcl while the second individual rewrites it in another language. This is excellent news. Once the two individuals have closed the loop with Marshall Rose about what will be required to support the transition, an announcement to the community will be made. 9. ISI - AMS Transition Ray Pelletier provided an update of the ISI to AMS transition. The transition has concluded with no significant problems during the process. Sandy has commented that AMS did a great job and has been very responsive during the process. Post transition items include an SSL certificate, DNSSEC, and server cloning and replication. Bob Hinden will write a note thanking all the principals involved for making this come off so well. Fred Baker moved, and Marshall Eubanks seconded a motion to adjourn the meeting. With not objections, the meeting was adjourned at 11:06 am EST.