IAOC Call, 10:00 am EST, Thursday, 25 February 2010

Participants:

Lynn St. Amour      [NOT PRESENT]
Fred Baker          [NOT PRESENT]
Marshall Eubanks    [PRESENT]
Bob Hinden          [PRESENT, Chair]
Russ Housley        [PRESENT]
Ole Jacobsen        [PRESENT]
Olaf Kolkman        [PRESENT]
Ray Pelletier       [PRESENT, IAD]
Henk Uijterwaal     [PRESENT]

Greg Kapfer	    [GUEST]
Karen O'Donoghue    [SCRIBE]

Bob Hinden called the meeting to order at 10:07 am EST on 
Thursday, 25 February 2010. 

The proposed agenda was:

1. TRSE Agreement 
2. IETF80
3. Anaheim Update

The Anaheim update agenda item was moved up to accommodate 
the expected arrival later of Greg Kapfer. 

3. Anaheim Update
=================

Ray Pelletier provided an update on the arrangements for 
the upcoming Anaheim meeting. The circuits have been 
ordered, and the IAOC has been made aware of the cost 
($70,000). The hotel infrastructure usage fees have been 
negotiated down to $5,000 from $25,000. There is still no 
host for this meeting, and at this point, it does not look 
likely that there will be one. As a result, there are 
currently no plans for a social, t-shirts, or lanyards. Bob 
Hinden pointed out that if we are not going to have t-
shirts we should notify the community now. There had 
previously been discussion about a community organized t-
shirt effort, but those plans were abandoned when it looked 
like a host was possible. At this point, there isn't enough 
time left to arrange this effort. 

1. TRSE Agreement
================= 

Ray Pelletier provided an update on the status of the 
negotiations with the IAB selected TRSE candidate. Ray has 
negotiated an agreement with the appointee to perform the 
tasks set out by the IAB in its TRSE SOW of 4 November 
2009. Additional funding for the agreement has been 
arranged with the Internet Society. The IAB has been 
briefed on the agreement. 

Ray provided a summary of the agreement the full details of 
which have been distributed to the IAOC. The appointee will 
begin service on 1 March 2010. The term of service is until 
completion of the task, appointment of a successor RSE, and 
completion of an orderly transition, which is expected to 
be no later than the March 2011 IETF meeting. The appointee 
will be performing two roles: 1) RFC Series Editor; and 2) 
the Transitional RFC Series Editor. The Transitional RSE 
essentially is performing a study, recommending model 
changes, reaching consensus with the community on the 
changes, and delivering the changes to the IAB. The aim 
will be to complete the job description and possible 
changes to RFCs in time for an IAB call for RSE nominees at 
IETF 79 in Beijing. This is a level of effort contract with 
a not-to-exceed limit. 

Ray provided the following resolution for consideration: 

   Whereas the IAB approved a Statement of Work for the 
   Transitional RFC Series Editor (TRSE) dated 4 November 
   2009

   Whereas on 30 December 2009 the IAB made an appointment 
   to the TRSE position pending successful negotiation of 
   contract terms with the IAOC

   Whereas the IAOC has negotiated an agreement with the 
   IAB Appointee

   Whereas the Appointee has accepted the terms of the 
   agreement, which includes performing the tasks in the 
   IAB approved Statement of Work

   Whereas the IAOC has briefed the IAB on the agreement 
   and received their support thereof

   Whereas funding for the TRSE position has been arranged 
   between the IAOC and the Internet Society

   Therefore be it Resolved that the IAOC approves the 
   TRSE Agreement dated 23 February 2010 and requests that 
   the Internet Society enter into an agreement with the 
   Appointee subject to such terms and conditions.

Marshall Eubanks moved, and Bob Hinden seconded the above 
resolution. Bob called for discussion, and Marshall 
provided some impressions from the phone call with the 
candidate earlier in the day. There was still some concern 
remaining about the lack of answers to specific questions. 
Unfortunately, not everyone was available to participate in 
the call earlier in the day with the candidate to resolve 
some of these issues. Bob Hinden provided feedback from his 
one-on-one conversation with the candidate over the 
weekend. 

A straw poll was taken before the formal vote. Marshall 
asked for clarification on which voting rules applied. 
Given that the IAOC voting rules have not been updated to 
be in line with the IETF Trust voting rules, the vote will 
be taken using the existing IAOC rules. Bob Hinden asked if 
we should consider Fred's indication of how he would vote 
that was sent to the IAOC mailing list. The membership in 
attendance was uncomfortable counting Fred's vote unless 
the entire vote was changed to be an email vote operating 
under those procedures. Henk said he thought that this 
agreement was way too expensive, the candidate had not 
answered a number of specific questions from us and nothing 
else had happened that would change his earlier position, 
and thus that he would be voting against the motion. The 
straw poll passed, and the formal roll call vote was taken: 

Marshall Eubanks    [YES]
Bob Hinden          [YES]
Russ Housley        [ABSTAIN]
Ole Jacobsen        [YES]
Olaf Kolkman        [YES]
Henk Uijterwaal     [NO]

The motion passed. Bob Hinden thanked the participants. He 
acknowledged that this has been a difficult process and 
that we need to ensure that this situation does not happen 
again, in other words that the process that is set up needs 
to address both salary/cost and capability during the 
selection process. 

Ray discussed the next steps in the process. Ray, as IAD, 
will notify the IAB that the IAOC has formally approved the 
agreement. The contract needs to be signed before it is 
publicly announced. He expects to have the contract signed 
tomorrow. Olaf will work on a message to the community. 
There will be a small IAB committee to provide management 
oversight. 

Finally, there was concern expressed about the 2010 budget. 
Anaheim doesn't have a sponsor. The TRSE is going to 
potentially cost significantly more than originally 
budgeted. The IAOC is going to have to be very diligent 
with the costs. Greg Kapfer recommended giving an update to 
the ISOC Board during the next meeting. Bob Hinden 
indicated that it will be part of his report to the Board. 

2. IETF80
=========

Ray Pelletier provided a summary of the Venue Selection 
Criteria. The facility is all under one roof, the meeting 
space and IT infrastructure have been qualified, costs for 
the space, food and beverage, and guest rooms are 
reasonable, and the IETF has local contacts who have 
previously donated circuits and provided other local 
support. ISOC is continuing to look for a Host for this 
IETF.  

Ray provided the following draft resolution: 

   Whereas the IETF held a successful IETF meeting in Prague 
   at the Prague Hilton in March 2007

   Whereas the Prague Hilton meeting space and technical 
   infrastructure have been qualified

   Whereas the guest room rate, food and beverage, and 
   meeting space costs are reasonable for March 2011

   Resolved that the IAOC approves Prague as the site for 
   IETF 80 and requests the Internet Society to enter into 
   agreements to effect that selection.

Bob Hinden moved, and Marshall Eubanks seconded the above 
resolution. There was some discussion on the circuits that 
were donated for the last meeting there. A formal request 
is currently in the works. Bob asked that the IAOC be 
notified as soon as there is some additional information 
about that request. 

There were no objections, and the motion passed 
unanimously. 
 
There was a question about whether or not an IETF Trust 
meeting needed to be convened to address Russ's response to 
the Smart Grid folks on providing access to the RFC 
repository. Russ has already answered the question, and a 
Trust meeting does not need to be convened. The group is no 
different than anyone else that copies the RFC repository. 

The meeting was adjourned at 11:04 am.