IAOC Call, 10:00 am EST, Thursday, 25 February 2010 Participants: Lynn St. Amour [NOT PRESENT] Fred Baker [NOT PRESENT] Marshall Eubanks [PRESENT] Bob Hinden [PRESENT, Chair] Russ Housley [PRESENT] Ole Jacobsen [PRESENT] Olaf Kolkman [PRESENT] Ray Pelletier [PRESENT, IAD] Henk Uijterwaal [PRESENT] Greg Kapfer [GUEST] Karen O'Donoghue [SCRIBE] Bob Hinden called the meeting to order at 10:07 am EST on Thursday, 25 February 2010. The proposed agenda was: 1. TRSE Agreement 2. IETF80 3. Anaheim Update The Anaheim update agenda item was moved up to accommodate the expected arrival later of Greg Kapfer. 3. Anaheim Update ================= Ray Pelletier provided an update on the arrangements for the upcoming Anaheim meeting. The circuits have been ordered, and the IAOC has been made aware of the cost ($70,000). The hotel infrastructure usage fees have been negotiated down to $5,000 from $25,000. There is still no host for this meeting, and at this point, it does not look likely that there will be one. As a result, there are currently no plans for a social, t-shirts, or lanyards. Bob Hinden pointed out that if we are not going to have t- shirts we should notify the community now. There had previously been discussion about a community organized t- shirt effort, but those plans were abandoned when it looked like a host was possible. At this point, there isn't enough time left to arrange this effort. 1. TRSE Agreement ================= Ray Pelletier provided an update on the status of the negotiations with the IAB selected TRSE candidate. Ray has negotiated an agreement with the appointee to perform the tasks set out by the IAB in its TRSE SOW of 4 November 2009. Additional funding for the agreement has been arranged with the Internet Society. The IAB has been briefed on the agreement. Ray provided a summary of the agreement the full details of which have been distributed to the IAOC. The appointee will begin service on 1 March 2010. The term of service is until completion of the task, appointment of a successor RSE, and completion of an orderly transition, which is expected to be no later than the March 2011 IETF meeting. The appointee will be performing two roles: 1) RFC Series Editor; and 2) the Transitional RFC Series Editor. The Transitional RSE essentially is performing a study, recommending model changes, reaching consensus with the community on the changes, and delivering the changes to the IAB. The aim will be to complete the job description and possible changes to RFCs in time for an IAB call for RSE nominees at IETF 79 in Beijing. This is a level of effort contract with a not-to-exceed limit. Ray provided the following resolution for consideration: Whereas the IAB approved a Statement of Work for the Transitional RFC Series Editor (TRSE) dated 4 November 2009 Whereas on 30 December 2009 the IAB made an appointment to the TRSE position pending successful negotiation of contract terms with the IAOC Whereas the IAOC has negotiated an agreement with the IAB Appointee Whereas the Appointee has accepted the terms of the agreement, which includes performing the tasks in the IAB approved Statement of Work Whereas the IAOC has briefed the IAB on the agreement and received their support thereof Whereas funding for the TRSE position has been arranged between the IAOC and the Internet Society Therefore be it Resolved that the IAOC approves the TRSE Agreement dated 23 February 2010 and requests that the Internet Society enter into an agreement with the Appointee subject to such terms and conditions. Marshall Eubanks moved, and Bob Hinden seconded the above resolution. Bob called for discussion, and Marshall provided some impressions from the phone call with the candidate earlier in the day. There was still some concern remaining about the lack of answers to specific questions. Unfortunately, not everyone was available to participate in the call earlier in the day with the candidate to resolve some of these issues. Bob Hinden provided feedback from his one-on-one conversation with the candidate over the weekend. A straw poll was taken before the formal vote. Marshall asked for clarification on which voting rules applied. Given that the IAOC voting rules have not been updated to be in line with the IETF Trust voting rules, the vote will be taken using the existing IAOC rules. Bob Hinden asked if we should consider Fred's indication of how he would vote that was sent to the IAOC mailing list. The membership in attendance was uncomfortable counting Fred's vote unless the entire vote was changed to be an email vote operating under those procedures. Henk said he thought that this agreement was way too expensive, the candidate had not answered a number of specific questions from us and nothing else had happened that would change his earlier position, and thus that he would be voting against the motion. The straw poll passed, and the formal roll call vote was taken: Marshall Eubanks [YES] Bob Hinden [YES] Russ Housley [ABSTAIN] Ole Jacobsen [YES] Olaf Kolkman [YES] Henk Uijterwaal [NO] The motion passed. Bob Hinden thanked the participants. He acknowledged that this has been a difficult process and that we need to ensure that this situation does not happen again, in other words that the process that is set up needs to address both salary/cost and capability during the selection process. Ray discussed the next steps in the process. Ray, as IAD, will notify the IAB that the IAOC has formally approved the agreement. The contract needs to be signed before it is publicly announced. He expects to have the contract signed tomorrow. Olaf will work on a message to the community. There will be a small IAB committee to provide management oversight. Finally, there was concern expressed about the 2010 budget. Anaheim doesn't have a sponsor. The TRSE is going to potentially cost significantly more than originally budgeted. The IAOC is going to have to be very diligent with the costs. Greg Kapfer recommended giving an update to the ISOC Board during the next meeting. Bob Hinden indicated that it will be part of his report to the Board. 2. IETF80 ========= Ray Pelletier provided a summary of the Venue Selection Criteria. The facility is all under one roof, the meeting space and IT infrastructure have been qualified, costs for the space, food and beverage, and guest rooms are reasonable, and the IETF has local contacts who have previously donated circuits and provided other local support. ISOC is continuing to look for a Host for this IETF. Ray provided the following draft resolution: Whereas the IETF held a successful IETF meeting in Prague at the Prague Hilton in March 2007 Whereas the Prague Hilton meeting space and technical infrastructure have been qualified Whereas the guest room rate, food and beverage, and meeting space costs are reasonable for March 2011 Resolved that the IAOC approves Prague as the site for IETF 80 and requests the Internet Society to enter into agreements to effect that selection. Bob Hinden moved, and Marshall Eubanks seconded the above resolution. There was some discussion on the circuits that were donated for the last meeting there. A formal request is currently in the works. Bob asked that the IAOC be notified as soon as there is some additional information about that request. There were no objections, and the motion passed unanimously. There was a question about whether or not an IETF Trust meeting needed to be convened to address Russ's response to the Smart Grid folks on providing access to the RFC repository. Russ has already answered the question, and a Trust meeting does not need to be convened. The group is no different than anyone else that copies the RFC repository. The meeting was adjourned at 11:04 am.