IAOC Call, 10:00 am EST, Thursday, 11 March 2010 Participants: Lynn St. Amour [PRESENT] Fred Baker [PRESENT] Marshall Eubanks [PRESENT] Bob Hinden [PRESENT, Chair] Russ Housley [PRESENT] Ole Jacobsen [PRESENT] Olaf Kolkman [PRESENT] Ray Pelletier [PRESENT, IAD] Henk Uijterwaal [PRESENT] Greg Kapfer [GUEST] Karen O'Donoghue [SCRIBE] Bob Hinden called the meeting to order at 10:03 am EST on Thursday, 11 March 2010. The proposed agenda was: 1. 2009 Budget Performance (Preliminary) 2. IDIQ Vendor Addition Recommendation 3. AMS Extension or RFP 4. Chairmanship 5. Retreat 6. Anaheim 1. 2009 Budget Performance (Preliminary) Greg Kapfer reviewed the 2009 budget performance comparing budgeted versus actual revenue and expenses. For 2009, the IAOC was able to cut meeting fees in response to the economic crisis and still come in under budget. The ISOC stimulus or shortfall money was not needed, but appreciated. The budget results will be posted publicly following this review by the IAOC. There is, however, concern about the budget for 2010, and this will need to be an agenda item during the IAOC meeting in Anaheim. The results of that discussion need to be brought forward to the ISOC Board of Trustees meeting following the IETF. 2. IDIQ Vendor Addition Recommendation Ray Pelletier provided a review of the efforts to date to get negotiated IDIQ contracts established with qualified vendors. IOLA and Concentric Sky were recommended by the IAOC review subcommittee, and the IAOC had authorized Ray to begin contract negotiations. The IAOC review subcommittee has subsequently completed its evaluation of Yaco and recommends them for an IDIQ contract as well. Ray provided the following Resolution: Whereas the IAOC conducted an RFP for Python Development IDIQ Contractors Whereas proposals were received from sixteen bidders Whereas the subcommittee reviewed the nine proposals received in response to the Round 2 tasking and interviewed five Whereas the subcommittee recommended IOLA and Concentric Sky for IDIQ contracts, which the IAOC approved Whereas the subcommittee has concluded its review of Yaco and has determined that Yaco demonstrates the essential knowledge, skills, insight and experience and recommends them for an IDIQ contract Resolved that the IAOC selects Yaco for entering into Python Development IDIQ contracts based upon their knowledge, skills, insight and experience and requests the Internet Society to enter into negotiations with the party for a Python Development IDIQ contract. Marshall Eubanks moved, and Russ Housley seconded a motion to adopt the above resolution. There was no discussion. A roll call vote was taken. Lynn St. Amour [YES] Fred Baker [YES] Marshall Eubanks [YES] Bob Hinden [YES] Russ Housley [YES] Ole Jacobsen [YES] Olaf Kolkman [YES] Henk Uijterwaal [YES] The motion passed unanimously. 3. AMS Extension or RFP Ray asked the IAOC to discuss whether to extend the AMS Secretariat contract through 2011 or issue an RFP this year. The current AMS contract allows for an extension of one year. There is already a significant amount of contractual activity on the IAOC agenda for 2010 including IT RFPs and Task Orders and the RFC Series Editor. For 2011, IAOC contractual activity includes IT RFPs and Task Orders, a review of the RFC Production Center and Publisher contracts, and the NOC contract. Contractor performance has not been an issue. We are happy with their performance to date. Russ Housley moved that the IAOC task Ray to enter into contract negotiations with AMS for a one-year extension and bring back the proposed terms to the IAOC. Marshall Eubanks seconded the motion. Ray asked if there were any sections that needed to be updated. There was some discussion about whether this should be done as part of the RFP process instead. Russ Housley observed that AMS has found a way to accommodate any changes we have wanted without having to open the contract. There were no objections, and the motion passed. Ray indicated that he would like to have a proposal for the extension to the IAOC by the retreat. Bob Hinden asked Ray, as part of the retreat discussion, to prepare a timeline for producing the RFP in 2011. 4. Chairmanship The IAOC and IETF Trust are required to elect new chairs at the upcoming IETF meeting. The results will be announced at Wednesday's Administrative Plenary. Based on RFC 4071, those currently eligible for IAOC Chair are Marshall, Henk, Ole, Fred, and Bob, and those currently eligible to serve as Trust Chair are Marshall, Henk, Ole, and Bob. Nominations are open now and will close during the meeting when the chair is elected. It is recommended that if anyone else is interested they notify the other members. It was pointed out that we will not officially know who all our members are until after the IAB elects their chair. This is currently on the agenda for Sunday, 21 March. The IAOC and Trust will meet on Wednesday 23 March to elect chairs. 5. Retreat The dates for the IAOC retreat have been set for April 27- 28 in Geneva at the ISOC offices. Some have identified the hotels they are staying at. Ray will start building the agenda on the wiki and invites contributions. 6. Anaheim Ray went over the IAOC and Trust commitments for the Anaheim meeting. The IAOC/IAD Office will be in the Executive Board Room, 4th Floor. The IAOC and Trust meeting will be Wednesday, 7:30 - 9:00 am, and Office Hours will be Wednesday and Thursday 4:10 - 4:30 pm. The Wednesday Administrative Plenary is from 4:30 Ð 7:30 pm. Saturday is the ISOC Board of Trustees meeting with a series of briefs planned (IETF Update, IAB Update, IASA Update, and IETF Trust Update) from 9:10 - 10:40 am. A wiki is available for anyone who wants to reserve the IAOC/IAD office. Bob Hinden adjourned the meeting at 10:41 am EST.