IAOC Call, 10:00 am EDT, Thursday, 08 April 2010

Participants:

Lynn St. Amour      [PRESENT]
Eric Burger         [PRESENT]
Marshall Eubanks    [PRESENT]
Bob Hinden          [PRESENT, Chair]
Russ Housley        [PRESENT]
Ole Jacobsen        [NOT PRESENT]
Olaf Kolkman        [PRESENT]
Ray Pelletier       [PRESENT, IAD]
Henk Uijterwaal     [NOT PRESENT]

Greg Kapfer         [GUEST]
Karen O'Donoghue    [SCRIBE]

Proposed Agenda

0. Minutes
   20100211
   20100225
1. Alternate Streams Spec Requirements RFP 
2. AMS Work Order 
3. IESG Data Tracker Porting Work Order 
4. Day Pass Experiment in Maastricht 
5. Network Support IETF 77 & IETF 78 
6. RFC Editor Restructuring Update 
7. 2014 - 2017 Calendar Update 
8. Retreat Agenda

Bob Hinden called the IAOC meeting to order. There were no 
additions to the proposed agenda. 

0. Minutes
==========

Marshall Eubanks moved, and Bob Hinden seconded a motion to 
approve the minutes for 20100211. The minutes for 20100225 
have outstanding comments to be resolved. The motion passed 
unanimously, and the minutes for 20100211 were approved. 

1. Alternate Streams Spec Requirements RFP
========================================== 

Ray Pelletier provided an overview on the proposed 
Alternate Streams Spec Requirements RFP. This is the 2nd 
Spec Requirements RFP. The first was the WG & Author data 
tracker extension. This RFP addresses specification 
requirements for the Alternate Streams data tracker 
extensions. The primary goal of this project is to develop 
consensus on a set of requirements for extending the Data 
Tracker to capture and display the progression of Internet-
Drafts (I-Ds) from the time they are accepted as candidates 
for the IAB, IRTF, or Independent Submissions document 
stream through to the time the stream manager approves 
publication as an RFC or the document is declared to be 
ÒDead.Ó The Data Tracker provides the community the 
information needed to process, monitor and manage I-Ds in 
an open and transparent manner.

The deliverables for this RFP include: 
a.) Refine the I-D, Requirements on I-D Tracker Extensions 
for IAB and IRTF Document Shepherds to cover the 
Independent Submissions stream and describe three separate 
state machines, one for each of the supported streams; 
b.) Participate in IETF 78 to refine and revise the 
Requirements; and 
c.) Submit a revised I-D by 20 August 2010. 

The proposed RFP has been recommended by the subcommittee 
members including Russ Housley, Bob Hinden, Henrik 
Levkowetz, and Ray Pelletier. 

The expected timeline for this activity is: 
9 April 2010 -- Announcement 
3 May 2010 -- Proposals Due 
13 May 2010 -- IAOC selects vendor for negotiations 
20 Aug 2010 -- Final Deliverable 
September 2010 -- IDIQ contract for Software Development

Ray Pelletier provided the following proposed resolution: 

    Resolved that the IAOC approves an RFP to be issued on 
    9 April with the foregoing Deliverables and Tasks for 
    the Requirements Development for IAB, IRTF, and 
    Independent Document Stream Extensions to the Data 
    Tracker

Russ Housley moved, and Marshall Eubanks seconded the 
proposed motion. There was no discussion. A roll call vote 
was taken. 

Lynn St. Amour           [YES]
Eric Burger              [YES]
Marshall Eubanks         [YES]
Bob Hinden               [YES]
Russ Housley             [YES]
Olaf Kolkman             [YES]

The motion passed unanimously. 

2. AMS Work Order 
=================

Ray Pelletier provided an overview of the AMS Work Order. 
AMS is currently under contract to perform duties as the 
Secretariat for the IETF. Article 6 of the contract permits 
the assignment of Additional Work through a Work Order. AMS 
is being requested to convert the Rolodex application that 
manages contacts in the Data Tracker from Perl script to 
python using the Django framework. This is the first in a 
series of Secretariat tools being so converted. This work 
will belong to the IETF Trust and would be conveyed to the 
next vendor whenever appropriate. The cost of the project 
falls within the IT Capital Investment 2010 Budget. 

Ray Pelletier provided the following proposed resolution:

    The IAOC approves AMS to convert the Rolodex Perl 
    scripts to python at a cost of [confidential] and requests the 
    Internet Society to enter into a Work Order to effect 
    the project

Russ Housley moved, and Bob Hinden seconded the proposed 
motion. There was no discussion. A roll call vote was 
taken: 

Lynn St. Amour           [YES]
Eric Burger              [YES]
Marshall Eubanks         [YES]
Bob Hinden               [YES]
Russ Housley             [YES]
Olaf Kolkman             [YES]

The motion passed unanimously. 

3. IESG Data Tracker Porting Work Order 
=======================================

Ray Pelletier provided an overview of the IESG Data Tracker 
Porting Work Order. IOLA is under contract to perform 
python development work through an IDIQ Master Services 
Agreement (MSA). The IESG Data Tracker Porting Work Order 
is the 1st in a series of Work Orders under the MSA. The 
goal of the project is to port the existing IESG Data 
Tracker interface to Django. A Work Order has been 
developed based on a SOW developed by Henrik Levkowetz, 
Russ Housley, Bob Hinden, and Ray Pelletier. The project 
begins 1 May and will take 5 weeks to complete. The 
resulting code will belong to the IETF Trust. Henrik will 
be the PM for the project. The project falls within the IT 
Capital Investment 2010 Budget. 

Ray Pelletier provided the following proposed resolution: 

	The IAOC approves IOLA to port the IESG datatracker 
	interface to Django at a cost of [confidential] and requests 
	the Internet Society to enter into a Work Order to 	
	effect the project. 

Russ Housley moved, and Marshall Eubanks seconded the 
proposed motion. There was a question for clarification on 
the role of the PM in this effort. A roll call vote was 
taken: 

Lynn St. Amour           [YES]
Eric Burger              [YES]
Marshall Eubanks         [YES]
Bob Hinden               [YES]
Russ Housley             [YES]
Olaf Kolkman             [YES]

The motion passed unanimously. 

4. Day Pass Experiment in Maastricht
====================================

Ray Pelletier provided an overview of the status of the Day 
Pass Experiment discussions. The question before the IAOC 
is whether or not to continue the Day Pass (DP) program 
from Anaheim in Maastricht. Additional data and analysis is 
required in order to make the decision. The IAOC would like 
to be able to consider this topic during the upcoming IAOC 
retreat. 

The community needs to be informed that the Day Pass is 
still under consideration. An announcement will be prepared 
that indicates the IAOC is still evaluating the Day Pass 
for Maastricht and that a decision will be announced well 
in advance of the meeting. 

5. Network Support IETF 77 & IETF 78
====================================

The network for the IETF77 meeting was provided by a new 
network contractor, Swisscom. This was an effort to qualify 
a second vendor to provide this service at future IETF 
meetings. Swisscom's technical and management performance 
in the design, deployment, and operation of the network was 
reviewed. The costs of procuring a circuit for Anaheim were 
quite high, and as a result, opportunities to recover some 
of that cost are being investigated. A number of options 
are being considered for the IETF78 NOC in Maastricht. A 
decision will be made the week of 10 May 2010. 

6. RFC Editor Restructuring Update
==================================

Olaf Kolkman provided an update on the status of the RFC 
Editor Restructuring effort. A report from the TRSE (Glenn 
Kowack) is expected by COB Monday. An outline of the 
expected report has been provided. Regular meetings have 
not started yet. Bob Hinden and Olaf Kolkman will meet with 
Glenn starting next Thursday (15 April 2010). Initial 
comments on the outline included that cross-stream 
coordination and production/publisher aspects need to be 
addressed as well. 

7. 2014 - 2017 Calendar Update
==============================

The development of the 2014 - 2017 calendar is underway. 
The clash list has been reviewed and potential dates 
identified. The next steps are to send the proposed dates 
to the list. The expectation is that the IAOC will adopt 
the calendar in the May/June timeframe and a region cycle 
plan in the June timeframe. 

8. Retreat Agenda
=================

The IAOC Retreat will be held Tuesday, 27 April (0900 - 
1700) and Wednesday, 28 April (0800/0900 - 1500/1600). A 
draft agenda will be sent to the list next Monday for 
comment. 

Bob Hinden adjourned the IAOC meeting at 11:00 am EDT.