IAOC Call, 10:15 am EDT, Thursday, 22 April 2010

Participants:

Lynn St. Amour      [PRESENT]
Eric Burger         [PRESENT]
Marshall Eubanks    [PRESENT]
Bob Hinden          [PRESENT, Chair]
Russ Housley        [PRESENT]
Ole Jacobsen        [PRESENT]
Olaf Kolkman        [PRESENT]
Ray Pelletier       [PRESENT, IAD]
Henk Uijterwaal     [PRESENT]

Karen O'Donoghue    [SCRIBE]

Proposed IAOC Agenda:

0.  Minutes
    20100225
1.  Retreat Travel
2.  AMS Area Management Work Order Action
3.  IAOC Administrative Procedures
4.  2014 - 2017 Calendar

Bob Hinden called the meeting to order. The AMS Extension 
was added to the proposed agenda. 

0.  Minutes
===========

The minutes for 20100225 were distributed to the IAOC 
mailing list. There were a number of comments regarding 
these minutes. 

Marshall Eubanks moved, and Bob Hinden seconded a motion to 
approve the minutes with the changes noted on the mailing 
list. There were no objections to the minutes. Eric Burger 
abstained because the meeting occurred before he was on the 
IAOC. 

1.  Retreat Travel
==================

Bob Hinden has had a family emergency and is not going to 
be able to make the retreat next week. There was some 
discussion about taking a poll to see if any dates in June 
would work. The consensus was to go ahead with the retreat 
next week. The IAOC expressed their condolences to Bob and 
wished him and his family well. Ray Pelletier is arranging 
for a transcriptionist to document the meeting. 

2.  AMS Area Management Work Order Action
=========================================

Ray Pelletier provided an overview of the AMS Area Work 
Order Area Management 

AMS is being requested to Secretariat replace tools that 
manage Areas, Area Directors, Chairs, and Liaison Members. 
These functions are currently handled by a suite of 
ColdFusion and a set of Perl scripts. These scripts will be 
replaced with tools written in python using the Django 
framework.
4. This work will belong to the IETF Trust and would be 
conveyed to the next vendor whenever appropriate.
5. Cost: [confidential] Includes 5% discount
6. Project falls within IT Capital Investment 2010 Budget 

Ray Pelletier provided the following proposed resolution:

    The IAOC approves AMS to replace tools that manage 
    Areas, Area Directors, Chairs, and Liaison Members     
    using python code at a cost of [confidential] and requests 
    the Internet Society to enter into a Work Order to 
    effect the project

Marshall Eubanks moved, and Henk Uijterwaal seconded the 
motion. It was clarified that AMS would not need to hire 
additional staff to execute this work order. There was 
further discussion that the motion was not clear regarding 
the purpose of the tools. A friendly amendment to revise 
the motion was accepted. The revised resolution states: 

    The IAOC approves AMS to replace Secretariat tools that 
    manage Areas, Area Directors, Chairs, and Liaison  
    Members (Area Management Tools) using python code at a    
    cost not to exceed [confidential] and requests the Internet 
    Society to enter into a Work Order to effect the 
    project. 

A roll call vote was taken:

Lynn St. Amour      [YES]
Eric Burger         [YES]
Marshall Eubanks    [YES]
Bob Hinden          [YES]
Russ Housley        [YES]
Ole Jacobsen        [YES]
Olaf Kolkman        [YES]
Henk Uijterwaal     [YES]

The motion passed unanimously. 

AMS Extension
=============

Within the bounds of the current AMS contract, the IAOC can 
extend the AMS Secretariat contract for one additional 
year. The IAOC requested that Ray Pelletier negotiate fee 
for such an extension. Ray has negotiated a fee increase of 
5%. The AMS fee has been steady for 2009 and 2010. 
Additionally, AMS performance has been exceptional, and 
they have added staff and absorbed cost increases. 

Ray provided the following draft resolution: 

    The IAOC approves the extension of the Services 
    Agreement with AMS for the year 2011 with a fee 
    increase of 5% and requests the Internet Society to 
    enter into such agreement.

Russ Housley moved, and Henk Uijterwaal seconded the 
motion. Russ Housley pointed out that this is within the 
planned 2011 budget. 

A roll call vote was taken:

Lynn St. Amour      [YES]
Eric Burger         [YES]
Marshall Eubanks    [YES]
Bob Hinden          [YES]
Russ Housley        [YES]
Ole Jacobsen        [YES]
Olaf Kolkman        [YES]
Henk Uijterwaal     [YES]

The motion passed unanimously. Lynn St. Amour asked that in 
the future she would like to see some additional detail 
about the additional costs they have incurred provided in
writing (versus orally). 

3.  IAOC Administrative Procedures
==================================

Ray Pelletier provided an overview of the draft IAOC 
Administrative Procedures. IAOC Administrative Procedures 
were originally developed in 2008 but were never finalized 
or adopted. There was some discussion related to quorum and 
expense reimbursement. It was decided to take the 
discussion to the IAOC mailing list and add to the agenda 
for the upcoming retreat. 

4.  2014 - 2017 Calendar
========================

In the interest of time, the calendar discussion was moved 
to the mailing list. 

Bob Hinden adjourned the IAOC meeting.