IAOC Call, 10:00 am EDT, Thursday, 27 May 2010

Participants:

Lynn St. Amour      [NOT PRESENT]
Eric Burger         [PRESENT]
Marshall Eubanks    [PRESENT]
Bob Hinden          [PRESENT, Chair]
Russ Housley        [PRESENT]
Ole Jacobsen        [PRESENT]
Olaf Kolkman        [NOT PRESENT]
Ray Pelletier       [PRESENT, IAD]
Henk Uijterwaal     [PRESENT] 

Jorge Contreras	    [GUEST]
Karen O'Donoghue    [SCRIBE]

Draft IAOC Agenda
0. 2008 Minutes
1. IAOC Administrative procedures

Bob Hinden called the meeting to order.

The agenda was modified slightly. Bob Hinden asked Ray 
Pelletier to review the ongoing contracting activities.

Ongoing Contracting Activities
==============================

Ray Pelletier provided an overview of the ongoing 
contracting activities. 

1) Internet Draft Submission Tool

Responses from the IDIQ contractors have been received. 
Henrik, Bob, Russ, and Ray are reviewing. They expect to 
make a recommendation to the IAOC in the course of the next 
week. 

2) Liaison Statement Management Tool

A request for bids for the LSMT has been sent to the IDIQ 
contractors. Bids are expected in the next week or so.

3) AMS Secretariat Proceedings Tool

Ray has received a proposal from AMS for the Proceedings 
Tool. The subcommittee expects to make a recommendation 
shortly.  

4) Author/WG Chair Specification Development

Ed is finishing up the Author/WG Chair spec development. 
This needs to go for a four week IETF Last Call. Paul 
Hoffman is actively engaged reviewing the document from an 
alternate streams perspective. It was asked why the draft 
needed a four week last call. The IESG has a policy for 
working groups to do a two-week IETF last call, and 
individual submissions do a four week last call. Bob Hinden 
asked that we try not to do this as a serial process. Ray 
said he believed a Request for Bids could be sent out 
during last call but subject to any changes made during 
last call.

0. 2008 Minutes
===============

Ray Pelletier presented the 17 July 2008 minutes that were 
never formally approved. Marshall Eubanks moved, and Bob 
Hinden seconded a motion to accept these minutes. There 
were no objections and the minutes were accepted as 
distributed. 


1. IAOC Administrative Procedures Update
========================================

At the IAOC retreat, the IAOC preliminarily accepted IAOC 
Administrative Procedures subject to an RFC 4071 review. 
Ray Pelletier completed the review of RFC 4071 and found 
the following areas where changes should be considered: 

1. Removal of Chair 
2. Powers of the Chair 
3. Compensation and Expenses

1. Removal of Chair
-------------------
From RFC 4071, "The Chair serves at the pleasure of the 
IAOC and may be removed from that position at any time by a 
vote of 2/3 of the voting IAOC members, not counting the 
IAOC chair. 

From the draft procedures: "2 c. The Chair serves at the 
pleasure of the IAOC and may be removed from that position 
at any time by a two-thirds vote of the IAOC at a meeting 
or Special Meeting at which such action was in the notice 
of the meeting."

Suggested change: "2 c. The Chair serves at the pleasure of 
the IAOC and may be removed from that position at any time 
by a two-thirds vote of the IAOC, not counting the IAOC 
chair, at a meeting or Special Meeting at which such action 
was in the notice of the meeting."

2. Powers of the Chair 
----------------------
From RFC 4071, "4. The chair of the IAOC shall have the 
authority to manage the activities and meetings of the 
IAOC."

From the draft procedures: "2 d. The Chair shall convene 
and preside over meetings of the IAOC but shall have no 
other powers or authority beyond his or her powers as an 
IAOC member."

Suggested change: "2 d. The Chair shall (i) have the 
authority to manage the activities of the IAOC and (ii) 
convene and preside over meetings of the IAOC, but shall 
have no other powers or authority beyond his or her powers 
as an IAOC member."

3. Compensation and Expenses 
----------------------------
From RFC 4071: "4. The IAOC members shall not receive any 
compensation from the IASA, ISOC, or IETF for their 
services as members of the IAOC. The IAOC shall set and 
publish rules covering reimbursement of expenses, and such 
reimbursement shall generally be for exceptional cases 
only."

From the draft procedures: "7. The IAOC voting members 
shall not receive any compensation for their services as 
IAOC members."

Suggested change: "7. The IAOC voting members shall not 
receive any compensation for their services as IAOC members 
from the IASA, ISOC, or IETF.	Expenses for voting members 
of the IAOC may be reimbursed upon approval of the IAOC 
Chair, or by a consensus of the IAOC for exceptional cases 
only."

Marshall Eubanks moved, and Henk Uijterwaal seconded the 
following resolution: 

     The IAOC accepts the foregoing changes to the IAOC
     Administrative Policy for the purpose of obtaining 
     community review.

Marshall Eubanks asked whether 2/3 of the members includes 
the chair or not. It was interpreted to be all the voting 
members of the IAOC. There were additional questions on the 
topic of compensation. The point is that you don't get any 
additional direct compensation for being on the IAOC and that
only exceptional expenses can be reimbursed.

Eric Burger         [YES]
Marshall Eubanks    [YES]
Bob Hinden          [YES]
Russ Housley        [YES]
Ole Jacobsen        [YES]
Henk Uijterwaal     [YES] 

The motion passed unanimously. Ray will make the 
modifications and post to the IETF list. 

Bob Hinden adjourned the IAOC meeting at 10:31 am EDT.