Minutes of the IAOC Call, 10:00 am EDT, Thursday, 10 June 2010 Lynn St. Amour [NOT PRESENT] Eric Burger [PRESENT] Marshall Eubanks [PRESENT] Bob Hinden [PRESENT, Chair] Russ Housley [NOT PRESENT] Ole Jacobsen [PRESENT] Olaf Kolkman [NOT PRESENT] Ray Pelletier [PRESENT, IAD] Henk Uijterwaal [PRESENT] Suresh Krishnan [SCRIBE] Karen O'Donoghue [SCRIBE] Andrew Sullivan [SCRIBE] The Proposed IAOC Agenda for this meeting was 1. Minutes 2010-02-18 2. Internet Draft Submission Tool WO Award 3. AMS Proceedings Tool WO 4. Tools Update 5. IAOC Admin Procedures Update 6. IANA SLA Update 7. Twitter Accounts 8. Minutes Process 1. Minutes 2010-02-18 ===================== This call was about the TRSE contract. Most of the minutes were confidential but some conclusions were reached in this meeting. Bob wanted these conclusions to be documented in the minutes and made public but a more detailed set of minutes (including the confidential information) posted to the IAOC private wiki. Henk Uijterwaal moved, and Marshall Eubanks seconded a motion to publish these minutes without the confidential contract negotiations. There was no discussion and there were no objections to adopt this resolution. The motion passed unanimously. 2. Internet Draft Submission Tool Work Order Award ================================================== The subcommittee of Henrik Levkowetz, Russ Housley, Bob Hinden and Ray Pelletier recommends Concentric Sky to port the Internet Draft Submission Tool to Django based on a Statement of Work approved by the subcommittee. When it is complete, the code will belong to the IETF Trust. Henrik Levkowetz will be managing the project Ray Pelletier provided the following resolution: The IAOC approves Concentric Sky to port the Internet Draft Submission Tool to Django at a cost of and requests the Internet Society to enter into a Work Order to effect the project. Bob Hinden made the motion to adopt this resolution and Henk Uijterwaal seconded it. There was no discussion and a roll call vote was taken. Eric Burger [YES] Marshall Eubanks [YES] Bob Hinden [YES] Ole Jacobsen [YES] Henk Uijterwaal [YES] The motion passed unanimously. 3. AMS Proceedings Tool work order ================================== AMS is being requested to convert the Proceedings Management Perl tools to python using Django. The Proceeding Manager comprises the user interface for managing and operating the Proceedings Generation system. Ray Pelletier provided the following resolution: The IAOC approves AMS to convert the Proceedings Management Perl tools to python using Django at a cost not to exceed and requests the Internet Society to enter into a Work Order to effect the project. Marshall Eubanks made the motion to adopt this resolution and Henk Uijterwaal seconded it. There was no discussion and a roll call vote was taken. Eric Burger [YES] Marshall Eubanks [YES] Bob Hinden [YES] Ole Jacobsen [YES] Henk Uijterwaal [YES] The motion passed unanimously. 4. Tools update =============== The document that describes the requirements to extend the datatracker for WG Chairs and Authors will go into IETF Last call by 2010-06-17. The alternate streams specification is progressing and is expected to be completed by 2010-09-01. AMS has completed the area management work and is currently working on group management. The work for porting the IESG Datatracker interface to Django is awaiting acceptance review. The bids received for the Liaison Statement Management Tool are under review by the subcommittee. 5. IAOC Admin Procedures Update ================================ The IAOC administrative procedures were put up for community review and a lot of comments were received. There were several substantive comments but there was also significant discussion about the availability of minutes. Ray Pelletier has edited the document to incorporate these comments, and circulated the new text. He has also included relevant BCP 101 sections. The revised document will be discussed on the 6/24 IAOC call. Marshall Eubanks wanted to know if the IAOC should follow Robert's Rules of Order since the IETF trust does? IAOC has not been following such formal rules but there is a clear trend towards formalism. Eric Burger wondered if there was any value in doing so. Marshall Eubanks mentioned that there were legal requirements to follow rules of order in some states (eg. CA) since the IAOC is considered a board and hence needs to follow parliamentary procedures. Bob Hinden wanted to investigate why the IAOC originally decided not to follow formal rules before deciding anything. Ray Pelletier wanted to know whether there was a need to request a meeting slot to conduct an IAOC meeting but Bob Hinden wanted to continue to use the Plenary slot for an update to the community and for obtaining their feedback. 6. IANA SLA update ================== Ray said that he would like to get the IANA SLA update completed before the IETF meeting in Maastricht (IETF78) which would mean we would have the SLA put up for review on 6/24 IAOC call. 7. Twitter accounts =================== The team that is hosting IETF 78 has acquired the twitter ID @ietf78 and they are using it as a channel for communicating meeting related information. The ID @ietf has been acquired by somebody else other than the IETF. There was a discussion about whether ietf should acquire the @ietf twitter ID and what it would be used for. Bob Hinden thought that someone from AMS needed to handle the account and would probably not be covered by the current contract with AMS. Eric Burger suggested that the IETF try to acquire the @ietf twitter ID and sit on it until a use for it could be found and Ray Pelletier agreed. Bob Hinden and Marshall Eubanks thought that the twitter accounts could be a supplement to the meeting mailing lists. Marshall Eubanks wants to acquire the twitter IDs for future meetings as well. Bob Hinden wants to start working on acquiring the twitter accounts, but wants to discuss the usage before talking to AMS about the work. Ray was told to acquire Twitter accounts for IETF announce, problems, and meetings. 8. Minutes process ================== When the new IAOC administrative procedures were posted to the ietf discussion list for comments there was some criticism that the IAOC minutes were not up-to-date. Ray explained the process the IAOC adopted last fall: * Minutes Process 1. Notes will be distributed to the IAOC and Trustees by Tuesday following the Thursday call 2. Members will have until Friday to correct the Notes after which they will posted on the wiki for the appropriate meeting, which also has the Agenda and all Presentation Materials. 3. Minutes will be submitted to the IAD for a 48 hour review. 4. Updated Minutes will be submitted to the IAOC/TRUST for 1 week review. 5. Minutes will be on the Agenda for approval the 2nd call following the meeting. Eric Burger wanted to know what are the issues that are keeping the minutes from being published punctually. Ray Pelletier believes that this is due to the fact that the minutes are being produced by volunteers and they have day jobs. Eric Burger wanted to know what the community's expectation for the minutes are. Would the community be happy with brief minutes that just summarized decisions. Bob Hinden said that we tried that but got comments that the community needed more details. Karen O'Donoghue mentioned that it was not clear which parts of the discussions are appropriate to be minuted and which are not. Bob Hinden brought up the fact that there is a tradefoff involved in producing timely minutes. Minutes can be done quickly without capturing complete discussions but more detailed minutes will entail a longer delay. Ray Pelletier mentioned that the volunteer system does breakdown sometimes, as can be seen here and in other groups, and a paid scribe may be the way forward if the expectations are high (detailed minutes with tight timelines required). Karen O'Donoghue mentioned that there were additional volunteers for taking IAOC minutes now, and it is expected to be easier to get minutes out on time with multiple volunteers. Ray Pelletier will review the current minutes process with the scribes and present the results at the IAOC meeting on 2010/06/24. Bob Hinden would like to be up-to-date on the minutes before the IETF78 meeting. He would like to present the process and timeline to the community and see if they are adequate. Bob Hinden adjourned the IAOC meeting at 10:53 am EDT.