IAOC Minutes 10-28-2010 Minutes of the IAOC Call, 10:00AM EDT (14:00 UTC), Thursday, 28 October 2010 Lynn St. Amour [PRESENT] Eric Burger [PRESENT] Marshall Eubanks [PRESENT] Bob Hinden [PRESENT, Chair] Russ Housley [PRESENT] Ole Jacobsen [PRESENT] Olaf Kolkman [NOT PRESENT] Ray Pelletier [PRESENT, IAD] Henk Uijterwaal [PRESENT] Suresh Krishnan [SCRIBE] Greg Kapfer [PRESENT, Guest] The Proposed IAOC Agenda for this meeting was 1. Minutes 2010-10-14 2. 3-2-1, 1-1-1 Regional Venue Distribution 3. Beijing Update (was not taken up, time) 4. Venue Decision Earlier 5. Datatracker Back End Specifications Development Award 6. ID Submission Tool Update 7. Beijing Schedule 8. Transitional RFC series editor update Bob Hinden called the IAOC meeting to order at 14:03 UTC 1. Minutes 2010-10-14 ===================== Eric Burger made the motion to adopt the IAOC minutes from the 2010-10-14 meeting with the modifications and Marshall Eubanks seconded it. There were no objections and the minutes were adopted with the modifications. 2. Changing regional venue assignments from 3-2-1 to 1-1-1 ========================================================== There was a discussion about whether the IETF meeting cycle should switch from the 3-2-1 two-year cycle to a 1-1-1 annual cycle. Eric was fine with just stating that that this was a procedural thing and IESG would deal with that, but he wanted the IAOC to study the issue and provide its recommendations to the IESG. Russ wanted to clarify that the regional assignment distribution was not a directive but rather a guideline. Bob agreed with Russ and stated that the ratio will not always be exactly 1-1-1 and that the IAOC should have the possibility to change the ratio slightly if needed. He also wanted to leave open the possibility of meeting at other regions than North America, Europe and Asia. Marshall wanted to know what the current pattern was. Ray clarified that the IETF was scheduled to meet in a 1-1-1 ratio in 2010, 2011, and 2012. Bob would be presenting this proposal at the IESG breakfast for discussion. He stated that if the IESG was supportive of the idea he would announce it at the IAOC plenary during IETF79. There was general consensus among the IAOC that this was the right thing to do. There was no voting in this regard. 4. Venue Decision Earlier ========================== Ray stated that to optimize the best venues available for IETF Meetings the IAOC will select venues up to 3 years ahead, e.g., in 2011 the IAOC will select venues for 2014. A process proposal will be presented to the Meetings committee on 22 November then to the IAOC on 2 Dec In 2011 this will mean more site visits, more contracts and more action by the Meetings Committee and IAOC. Russ thought it would be a good idea for Bob to talk about this at the plenary and Bob agreed. 5. Datatracker Back End Specifications Development Award ========================================================= Ray Pelletier provided the following background information and resolution: 1. AMS is under contract to perform duties as the Secretariat for the IETF 2. Article 6 permits the assignment of Additional Work through a Work Order 3. AMS is being requested to develop the specifications for the datatracker back end, that is, capture RFC Editor and IANA state information in the datatracker, as well as the data exchange required between the RFC Editor and IANA. 4. This work will belong to the IETF Trust and would be conveyed to the next vendor whenever appropriate. 5. Cost: Not-to-Exceed 6. Project falls within IT Capital Investment 2010 and 2011 Budgets RESOLUTION The IAOC approves AMS to develop the specifications for the datatracker back end at a cost not to exceed and requests the Internet Society to enter into a Work Order to effect the project. Russ Housley made the motion to adopt this resolution and Marshall Eubanks seconded it. Discussion Marshall wanted to know if a separate contract was required. Ray replied in the negative and mentioned that this was just a new work order under the existing contract. A roll call vote was then taken. Lynn St. Amour [YES] Eric Burger [YES] Marshall Eubanks [YES] Bob Hinden [YES] Russ Housley [YES] Ole Jacobsen [YES] Henk Uijterwaal [YES] The motion passed unanimously. 6. ID Submission Tool Update Part 1 ==================================== The IAOC approved the termination of the Work Order with Concentric Sky for the ID Submission Tool, the IAOC will be informed what amount, if any, was required to terminate the work order. 6. ID Submission Tool Update Part 2 ==================================== Ray Pelletier provided the following background information and resolution: 1. Yaco is under contract to perform python development work through an IDIQ Master Services Agreement (MSA) 2. Goal of the project is to convert the ID Submission Tool from perl to python using the Django format. 3. Project to be completed in 12 weeks 4. Code will belong to the IETF Trust 5. Henrik is the PM for the project 6. Cost: Not-to-exceed 7. Project falls within IT Capital Investment 2010 and 2011 Budgets 8. Project proposal is recommended by the subcommittee. RESOLUTION The IAOC approves YACO to convert the ID Submission Tool from perl to python using the Django format at a cost of and requests the Internet Society to enter into a Work Order to effect the project Marshall Eubanks made the motion to adopt this resolution and Henk Uijterwaal seconded it. There was no discussion and a roll call vote was taken. Lynn St. Amour [YES] Eric Burger [YES] Marshall Eubanks [YES] Russ Housley [YES] Ole Jacobsen [YES] Olaf Kolkman [YES] Henk Uijterwaal [YES] The motion passed unanimously. 7. Beijing Schedule ==================== Ray presented the schedule for the IAOC and related activities during the Beijing IETF meeting. Ole wanted to know if the Internet Innovation Forum attendees would attend the IETF welcome reception. Ray replied in the negative. Marshall wanted to know what the number of tickets would be for the social event. Ray was told by the host that the number would be around 800 and the price of the tickets would be around $35-$50. Bob asked if the IETF could sell tickets in advance and refund the price if the social event falls through. Ray did not think this was feasible as the host had not communicated the final cost for the event. 8. Transitional RFC series editor update ======================================== Glenn Kowack has been working on the new RFC editor model (draft-kowack-rfc-editor-model-v2-00.txt). Bob mentioned that a new version of this document will be posted on the Monday before the plenary. Bob closed the IAOC meeting at 10:42 am EDT.