IAOC Meeting 2010-11-10 (9 Nov 2010, 23:30 UTC / 10 Nov 2010, 07:30 CST (China Standard Time)) Participants: Lynn St. Amour [PRESENT] Eric Burger [PRESENT] Marshall Eubanks [PRESENT] Bob Hinden [PRESENT, Chair] Russ Housley [PRESENT] Ole Jacobsen [PRESENT] Olaf Kolkman [NOT PRESENT] Ray Pelletier [PRESENT, IAD] Henk Uijterwaal [PRESENT] Henrik Levkowetz [GUEST] Karen O'Donoghue [SCRIBE] Draft IAOC Agenda: 0. Beijing Numbers 1. IETF Outreach for Business Plan - Lynn 2. Planned Standards Endowment - Lynn 3. Venue Selection Changes - Bob 4. Tools Update - Ray, Russ, Henrik 5. Plenary Slides Review - Bob 6. TsingHua U. Invitation 7. IAOC Retreat Bob Hinden called the meeting to order at 7:35 CST. 0. Beijing Numbers ================== Ray Pelletier reviewed the budget and attendance numbers for the Beijing meeting as of Wednesday morning. There were a few questions for clarification. In particular, the total attendance number needs to include both paid attendees and comps. There was some uncertainty over the attendance number. Ray agreed to clarify the numbers. 1. IETF Outreach for Business Plan ================================== Lynn St. Amour provided an overview of possible ISOC IETF outreach efforts for advancing IETF awareness and participation in emerging markets. The ISOC Board has a goal of more participation from emerging markets. There have been a number of ideas discussed within the ISOC Board including the possibility of holding an IETF meeting in an emerging market. Lynn, Russ Housley and Ray Pelletier met and produced a short document describing the objectives. It is particularly important to advance IETF awareness and participation in emerging and developing regions, where the Internet is growing most rapidly. These markets will have an increased ability to shape and influence its future from both a technology and policy perspective as they increase in prominence as part of the global network. In 2011, ISOC plans to ramp up activities directed at: 1) Deepening the understanding about IETF processes, current work, and participation avenues among Internet communities, 2) Increasing direct participation in IETF working groups by Internet engineers in emerging markets, and 3) Increasing the understanding of the IETF and the benefit of open standards processes among policy-makers. There were a number of questions from IAOC members. One possibility is to host a full IETF or Interim meeting in an emerging market with financial support from ISOC. A more fruitful way might be to identify folks who are leaders from those markets and bring them to the IETF. The ISOC IETF fellowship program has shown some success with this approach. Another question is who should be involved in the discussions going forward. Is it the IESG, the IAOC, or both. It was decided that a committee should be established to investigate this further. Russ Housley and Bob Hinden took an action to figure out who should lead the committee. 2. Planned Standards Endowment ============================== Lynn St. Amour discussed a planned standards endowment that is part of the ISOC 2011 - 2013 proposed business plan and budget. There is a short document describing the proposed endowment. The rationale is to financially secure Internet standards bodies with a view towards driving even greater contributions to the stability and sustainability of the global Internet given the existing and pending threats to the Internet/Web ecosystem. The ISOC Board has proposed a 2011-2013 goal that the Internet Society will seek to raise a minimum $20 million dollar fund focused on support for the IETF and other standards bodies as directed by donors to endow the long-term stability and growth of Internet standards. Assuming ISOC Board approval and with IETF support, the ISOC CEO and CFO will bring forward a proposed implementation to the Audit Committee and the Executive Committee for approval prior to implementation. Two immediate questions are whether it would be an IETF endowment campaign versus an internet standards campaign. Lynn asked the IAOC if they were amenable to the discussion going forward. All were in favor. 3. Venue Selection Changes =========================== Bob Hinden discussed the topic of venue selection. The basic formula used for meeting location distribution in recent years has been 3 North America, 2 Europe, 1 Asia (3-2-1) over a two-year period. It has been proposed to move to a 1 North America, 1 Europe, 1 Asia (1-1-1) over a one-year period. Russ was asked to bring the issue to the IESG, and on this past Monday, Bob Hinden attended the IESG meeting to discuss the topic. Given that this is a policy issue, Bob requested and received IESG approval for moving to a 1-1-1 policy. It was noted that we still need to maintain some flexibility in scheduling to allow meetings in other places as circumstances dictate. Bob Hinden also discussed the issue of making venue selections earlier, and there was general IESG support for this objective as well. 4. Tools Update =============== Russ Housley presented a small token of appreciation from the IAOC to Henrik Levkowetz for all his work supporting the Tools project. Henrik has been and continues to be vital to the success of the effort. Ray Pelletier went over the administrative status of the effort. All the software development contracts are IDIQ. Henrik discussed the technical status and quality of the work of each of the three contractors. Overall the approach has worked out well. Russ Housley asked Henrik to speak to the database conversion. The first RFP was issued to one contractor. IOLA wanted to do a prestudy of 40 hours before making a final proposal. They have asked a number of sensible questions and appear to have reasonable approaches. Henrik expects IOLA to be done with the prestudy this week. They have already done the proxy model development, and they are pretty confident that this will work. Russ also asked when we should expect the set of conversion tools and the target database to be ready for review and who should do the review. Henrik indicated that the database schema should be ready for review within two to three weeks. The proxy model should be complete within two months. The conversion of old tables, which are potentially broken, is going to be difficult. Russ pointed out that we will need to schedule when we are going to do the production conversion. Henrik would like to target completion before the spring IETF meeting. Marshall asked if we are in the middle of this or tapering off. Henrik feels there is about one year for the work that has been discussed thus far and two years for the additional ideas he has. After that, there will be a transition to a maintenance phase. 6. Tsinghua University Invitation ================================= Tsinghua University has invited a number of IETF and ISOC VIPs to visit Tsinghua University and the CERNET Center. It is very tough to accommodate schedules at this late date. A number of IAOC members were available on Thursday night. Further coordination with Professor Wu will be needed to determine IAOC and ISOC participation. 7. IAOC Retreat =============== There was a short discussion on possible dates for the next IAOC retreat. It needs to be after the IETF meeting in Prague. Possibilities include the week of 25 April or the following week. Possible locations include Geneva, Boston, Reston, San Juan, among others. 5. Plenary Slides Review ======================== Bob Hinden went over the proposed plenary slides. There were a number of minor edits and clarifications. The meeting was adjourned at 09:00 CST.