Minutes of the meeting of the IAOC
Thursday, 2011-03-03 15:00 UTC (10:00 EST)

Participants:

Eric Burger         [PRESENT]
Marshall Eubanks    [PRESENT]
Bob Hinden          [PRESENT, Chair]
Russ Housley        [PRESENT]
Ole Jacobsen        [PRESENT]
Olaf Kolkman        [PRESENT]
Ray Pelletier       [PRESENT, IAD]
Lynn St. Amour      [PRESENT]
Henk Uijterwaal     [PRESENT]

Dave Crocker        [GUEST]

Andrew Sullivan     [SCRIBE]


Agenda:

1.  Minutes 
2011-02-17 
2011-01-20 
2.  IETF 84 Update 
3.  RFP Updates 
4.  Prague Update and Schedule 
5.  3 Yr Meeting Plan Update

Bob Hinden called the meeting to order at 15:03 UTC (10:03 EST).

1.  Minutes

    2011-02-17: there were some formatting changes requested, and the
    minutes were reposted as amended.

    2011-01-20 

Henk Uijterwaal moved to adopt both sets of minutes as amended.  Marshall
Eubanks seconded the motion.  There was no discussion, and they were
adopted without objection.

2.  IETF 84 Update

Ray Pelletier provided confidential background about the situation
with the IETF 84 negotiations.  Members of the IAOC discussed the
situation and options at length. 

There were several issues at stake, including the considerations of
possible locations, difficulties with some previous negotiations, the
cost of travel, the cost of participation at the meeting apart from
travel, issues of regional balance, and the late date to be making a
decision in time for the meeting to be held.  In the end the members
made a decision on a motion.

[redacted]

IETF84 was tentatively scheduled for the AP region.  Several offers
were received, all with major disadvantages such as expensive hotel
rooms, inconvenient travel schedules for most participants, venues not
exactly suitable and others.  An alternative location outside the AP
region that does not have these disadvantages is available.  After
discussion, Bob Hinden moved

    Resolved that the IAOC approves [redacted] as the site for IETF 84
    and requests the Internet Society to negotiate agreements to
    effect that selection for final IAOC review prior to execution.

Marshall Eubanks seconded.

A vote was taken by roll call:

Eric Burger         [YES]
Marshall Eubanks    [YES]
Bob Hinden          [YES]
Russ Housley        [YES]
Ole Jacobsen        [YES]
Olaf Kolkman        [YES]
Lynn St. Amour      [YES]
Henk Uijterwaal     [YES]

The motion carried.

3.  RFP Updates 

Ray Pelletier provided an update about RFPs: 

    a.  XML2RFC - On Hold 
        - Community input period ends 9 March 
    b.  Legal Services RFP 
        - Questions deadline 1 Mar 
        - Answers due 7 Mar 
        - Proposals Due 21 Mar 
    c.  Secretariat RFP 
        - SOW undergoing IAD review 
        - Forward to RFP committee Monday 7 Mar

4.  Prague Update and Schedule 

Ray Pelletier provided an update about the IETF 80 meeting

    a.  Registered: 668 to date
    b.  Paid: 317 to date
     Trend: Close to Budget of 1,140 
    c.  There are to date 99 people attending the IETF for the first time.
    d.  Countries most represented so far: 
     US 217 
     CN 129 
     JP 35 
     DE 35 
     FR 33

IAOC schedule for week:

27 March - Sunday 
- 1600-1700: 1st Time Attendee Meet-and-Greet - Cloud 9 
- 1700 - 1900: Welcome Reception - Grand Ballroom 

28 March - Monday 
IAOC Office Hours 1610 - 1630 in Amsterdam 
Tech Plenary 1630 - 1930 Congress Hall I/II/III 

29 March - Tuesday 
Social - Municipal House  http://www.ietf80.cz/page/851/ietf-80/ 

30 March - Wednesday 
IAOC - Trust Breakfast Meeting 0730 - 0900 Amsterdam 
IAOC Office Hours 1610 - 1630 in Amsterdam 
Admin Plenary 1630 - 1930 Congress Hall I/II/III 
IAOC Dinner 1930 - Location TBD 

1 April - Friday 
17:30 - 20:00 ISOC BoT Event
    [invitations have not been received for this]

2 April - Saturday 
09:00 - 11:00 - ISOC BoT Presentations (Russ, Olaf or new IAB Chair, Marshall, Bob) 
    [A reminder that the ISOC BoT meeting is for the most part open, and
    everyone is therefore welcome.]

Schedule is posted here:
http://wiki.tools.ietf.org/group/iaoc/private/wiki/RoomSignUp

5.  3 Yr Meeting Plan Update

Ray Pelletier provided an overview of the work to move to a three-year
contract schedule.  There are some tasks that are behind schedule, but
near-term meetings are in good shape.

The next IAOC meeting is on 17th of March at 10:00 EDT, 14:00 UTC.

Hearing no further business, Bob Hinden adjourned meeting at 11:04
EST, 16:04 UTC.