Minutes of the meeting of the IAOC Wednesday, 2011-03-30, 05:30 UTC (07:30 CEST) Eric Burger [PRESENT] Marshall Eubanks [PRESENT] Bob Hinden [PRESENT, Chair] Russ Housley [PRESENT] Ole Jacobsen [PRESENT] Olaf Kolkman [PRESENT] Ray Pelletier [PRESENT, IAD] Lynn St. Amour [PRESENT] Henk Uijterwaal [PRESENT] Bernard Aboba [Guest] Dave Crocker [Guest] Andrew Sullivan [SCRIBE] The agenda for the meeting was as follows: 1. Minutes 2011-03-03 2011-03-17 2. IAB Support Request 3. IANA SLA 4. XML2RFC RFP 5. Plenary Slides 6. Trust Slides 7. Elect Chair 8. Prague Numbers 9. IT Update 10. Retreat 11. Dinner Bob Hinden called the meeting to order at 05:38 UTC (07:38 CEST). 1. Minutes 2011-03-03 2011-03-17 These had both been reviewed and there were amendments proposed. Eric Burger moved that they be adopted as amended. Henk Uijterwaal seconded. The minutes were adopted without objection. 2. IAB Support Request Ray Pelletier provided the following background: 1. Request is for a paid, part time IAB Executive Assistant 2. Primary assistant of the IAB Chair in the day-to-day management and operation of the IAB. 3. 8 to 12 hours per week on average, except for IETF Meeting weeks and Retreats. 4. Duties: a. Drive meeting agendas, Complete recurring events on time (e.g. personnel appointments), and Progress IAB work items. b. Coordinating the IAB meeting schedule, Constructing meeting agendas, Assisting in running meetings, Capturing notes and action items, Producing and posting public minutes once they are approved by the board, Documenting IAB processes and background material on the internal wiki in order to capture the organizational history as board members turnover, Taking on specific projects or tasks for the board, such as drafting correspondence or assisting with the updating / upgrading of infrastructure components (e.g. website redesign). c. Managing mailing lists, Running polls, and Building and maintaining the IAB website and internal wiki. 5. Community was advised of the request for the position on 17 March by IAB and IAOC Chairs 6. Negotiated an arrangement with the Secretariat to provide the support services in the SOW [redacted]. Services can start immediately. 7. Funds available from the RFC Services budget in which $250k was set aside for possible search expenses and compensation for the next RFC Series Editor. Funds available as it is not expected that there will be an appointed RSE until Q4. Olaf Kolkman made a motion: Resolved: that the IAOC approves the creation of a position commencing 28 March 2011 of IAB Executive Assistant within the AMS Secretariat Agreement at a cost for 2011 of [redacted] and requests the Internet Society to effect such amendments as necessary to create and fund the position. Bob Hinden seconded. There was discussion of whether this would be a separate line item (yes) and whether the expense would be revisited in future (yes, as other budget items). A roll call vote was taken: Eric Burger [YES] Marshall Eubanks [YES] Bob Hinden [YES] Russ Housley [YES] Ole Jacobsen [YES] Olaf Kolkman [YES] Lynn St. Amour [YES] Henk Uijterwaal [YES] The motion carried. 3. IANA SLA Ray Pelletier provided background on the IANA SLA version 5: 1. ICANN-IETF Agreement 2011 V5 is under consideration for acceptance by the IAOC 2. Changes from 2010 include a. Formatting changes - improved readability b. "ICANN in performing the IANA function " used throughout in place of ICANN/IANA c. Deleted completed projects 3. Signatory body changed to IAOC from IASA 4. Service Level 1 text change proposed: If the expert for the registry is not known at the time of document approval, a management item - submitted by ICANN in performing the IANA function - can request the IESG to designate an expert after the registry has been created. Eric Burger moved: Resolved that the IAOC approves ICANN-IETF Agreement 2011 V5 as modified in accordance with items 3 and 4 above and directs the IAD to execute the agreement when agreed to by ICANN. Henk Uijterwaal seconded. There was no discussion. A roll call vote was taken: Eric Burger [YES] Marshall Eubanks [YES] Bob Hinden [YES] Russ Housley [YES] Ole Jacobsen [YES] Olaf Kolkman [YES] Lynn St. Amour [YES] Henk Uijterwaal [YES] The motion carried. 4. XML2RFC RFP Ray Pelletier provided an update. There were two proposals. The tools management subcommittee wanted to ask clarifying questions, and Ray suggested there might be an e-vote. With all in agreement, the IAOC set items 5-7 aside for the moment and moved to item 8. 8. Prague Numbers Ray Pelletier provided the numbers for IETF-80 as of that morning: A. Attendance Budget Paid: 1,140 Actual Paid: 1,152 Day Passes: 34 (Budget: 60) Total: 1,186 B. Revenue Budget Revenue: $711k Actual Revenue: $751k Variance: $40k Sponsorships Budget: $335k Actual: $293k (- Welcome Reception) Variance: $47k Commissions Budget: $50k Actual: TBD 9. IT Update Ray Pelletier provided the following update on the state of IT projects: A. Completed since IETF 79 (5) IDST Database Conversion Phase II - 2011 Drafts Management Tool - Sec Proceedings Management Tool - Sec Interim Meeting Proceedings Tool - Sec. B. Acceptance Testing (2) Author and WG Datatracker Extension IPR Tool - Sec C. Work in Progress (7) DB Conversion Phase III Community Draft Tracking Tool Specifications WG Charter Tool Specifications Back End Specifications Session Management Tool - Sec RFC Management Tool - Sec Materials Management Tool - Sec D. Financials $133k projects currently in work $27k completed in Q1 10. Retreat The date of the retreat was revisited, with the possibility that 17 May might be tricky. The following broad topics were floated as items for the agenda: the current funding model, the Nomcom's need for support, and perhaps the IAOC liaison to RSOC. Other general topics with respect to the RFC Editor were raised but determined off the agenda. 11. Dinner Arrangements were made for the IAOC dinner. With all consenting, the meeting turned to item 7. 7. Elect Chair In accordance with procedure the IAD presided over the IAOC chair election process. Nominations were opened. Bob Hinden was nominated. With no further nominations, nominations were closed. In accordance with procedure the IAOC went into executive session. When the IAOC returned from executive session, Eric Burger moved the election of Bob Hinden as IAOC Chair by acclamation. Olaf Kolkman seconded. There was unanimous support, and Bob Hinden was elected IAOC Chair. Bob was thanked for his work as IAOC Chair the last two years and willingness to serve an additional term. Bob thanked the assembled for their support. With all consenting, items 5 and 6 were moved to after the end of the IETF Trust meeting. The assembled thanked Andrew Sullivan for his work as a scribe. With no further business, Bob Hinden recessed the meeting at 06:29 UTC (08:29 CEST). Wednesday, 2011-03-30, 06:53 UTC (08:53 CEST) Bob Hinden called the meeting back to order at 06:53 UTC (08:53 CEST). Agenda 5. IAOC Plenary Slides Addendum: Bob Hinden presented his slides for the Administrative Plenary. He received a number of suggestions, and said he would incorporate them. With no further business, Bob Hinden adjourned the meeting at 07:12 UTC (09:12 CEST).