IAOC Meeting
2011-06-30 14:00 UTC / 10:00 EDT
Bernard Aboba [NOT PRESENT]
Bob Hinden [PRESENT, Chair]
Dave Crocker [PRESENT]
Eric Burger [PRESENT]
Lynn St. Amour [PRESENT]
Marshall Eubanks [PRESENT]
Ole Jacobsen [PRESENT]
Ray Pelletier [PRESENT, IAD]
Russ Housley [PRESENT]
David Kessens [GUEST]
Karen O'Donoghue [SCRIBE]
Draft IAOC Agenda
1. Minutes
2. Government Regulation Specialist Engagement
3. RSE Update
4. IT Update
5. Quebec Schedule
6. Meetings Update
7. AOB
1. Minutes
==========
The following minutes are ready for approval:
2011-04-21, 2011-05-17, and 2011-06-02.
Marshall Eubanks moved, and Eric Burger seconded a motion
to approve the three sets of minutes as modified on the
mailing list. There was no objection, and the minutes were
approved as modified.
2. Government Regulation Specialist Engagement
==============================================
Russ Housley provided an overview of the need to engage a
government regulation specialist. The IETF is finding
itself dealing more frequently with regulators and needs to
better understand the rules for these interactions. In many
countries there are requirements relating to interactions
with regulatory agencies on subjects covered by ongoing
proceedings. This has the potential to impact IETF working
groups which interact with regulatory agencies, or whose
work overlaps with topics covered by ongoing regulatory
proceedings. The IETF and IAB need to better understand the
requirements both for compliance purposes and to assist in
the development of a potential IESG/IAB policy statement on
interactions with regulatory bodies. Jorge Contreras
recommended some possible specialists for Russ Housley and
Bernard Aboba to reach out to.
Ray Pelletier described the proposed consultant contract.
The goal of this effort is to assist the IETF in the
development of policies on interactions with regulatory
bodies, so as to ensure compliance. This effort will
address compliance with government regulations and
interaction with regulators, such as the US Federal
Communications Commission's ("FCC"), Canadian CRTC/DPA, and
equivalent bodies in other countries such as the UK and EU.
Relevant issues to be covered include requirements for ex-
parte filings, responses to Notices of Inquiry and Notices
of Proposed Rulemaking, and confidentiality requirements,
as related to technical work being undertaken in the IETF
that is related to pending regulatory proceedings. The
effort will cover advice and preparation of documents to
satisfy regulatory requirements when needed, and, if
requested, participation in meetings with regulatory staff.
The contractor will be Valley View Corporation with a cost
of . Some examples
of recent IETF activities that could involve interactions
with regulators include the IETF ecrit and geopriv WGs, the
current Do Not Track discussion, and the IETF PAWS work.
It was noted that in the recent past, individuals using
their IETF affiliations have submitted responses to
regulatory proceedings without first obtaining permission
from the IESG, IAB or even the related WGs. Also,
individuals associated with regulatory bodies have attended
IETF meetings and IAB workshops and posted to mailing
lists, sometimes without explicitly stating their
governmental affiliations.
In general, the rules for "ex-parte" filings do not make
distinctions as to whether the individuals covered by the
rules are associated with organizations that are
international vs. national, incorporated vs. non-
incorporated, etc. While organizations such as NENA, ATIS,
etc. are now responding to regulatory proceedings and doing
ex-parte filings on subjects relating to topics covered by
IETF WGs, these organizations have strict rules (typically
requiring board-level approval) about when these
interactions can occur and what review and level of
consensus is required. They also have internal and external
legal support in carrying out the required filings.
Russ Housley moved, and Marshall Eubanks seconded the
following motion:
The IAOC approves the engagement of the Valley View
Corporation for the purpose of providing consulting
services to the IETF and IAB regarding compliance with
government regulations at a not-to-exceed cost of
and requests
the Internet Society to effect the engagement.
In discussion of the motion, Eric Burger asked for further
clarification on the need for this type of consultation. As
an example, Russ asked if a representative from one of
these organizations corners you in the hall do you have to
do an ex parte filing? Russ is hopeful that a simple policy
will emerge, but we do need to understand where the lines
are. Dave Crocker indicated that there should be more
description in the resolution about the scope and intention
of the effort. Bob Hinden offered a friendly amendment to
the motion to add the following sentence: "The goal is to
use this as input to develop a policy on IETF interactions
with government regulators." The amendment was accepted by
both the mover and second of the motion.
A roll call vote was taken:
Bob Hinden [YES]
Dave Crocker [YES]
Eric Burger [YES]
Lynn St. Amour [YES]
Marshall Eubanks [YES]
Ole Jacobsen [YES]
Russ Housley [YES]
The motion carried.
3. RSE Update
=============
Ray Pelletier provided an RSE update. The vendor with whom
the RSOC had wanted to engage for the development of RSE
recruiting material has withdrew citing concerns about
scoping to Òunusual needsÓ and expertise. The vendor also
recommended an organizational development consulting firm
and search consultants. The RSOC is working to develop a
SOW, and there is nothing currently for the IAOC to take
action on. Once the RSOC develops a SOW, it will be sent to
the IAOC for action. Dave Crocker raised concerns about the
role of the IAOC with respect to RSOC activities, as well
as concerns about RSOC process and productivity. Bob took
an action to discuss this informally with the IAB Chair.
4. IT Update
============
Ray Pelletier provided an update on the IT development
efforts. Eleven projects totaling $126K have been completed
to date including: DB Conversion Tools WO#2, DB Conversion
WO#3, Alternate Streams Specs Requirements, IDST
Development, WG Charter Tool Specs, Draft Tracking
Community Specs, IPR Management Tool, WG & Alt Streams Dev
(Front End), DB Conversion WO#4, Back End Specifications
Requirements, and the Materials Management Tool.
There are seven projects totaling $138K in work including:
DB Conversion WO#5, RFC Management, IETF Meeting Session
Management, XML2RFC Tool, Charter Milestone Management
Specs Development, ID Tracking Tool, and WG Charter Tool.
There is an outstanding Request for Bid for Back End
Development.
At this point, the forecast is that $420K of the budgeted
$429K will be expended.
5. Quebec Schedule
==================
Ray Pelletier went over the Quebec schedule. As is normally
the case, there will be office hours on Monday and
Wednesday just before the plenaries, an IAOC-Trust
breakfast meeting Wednesday morning at 7:30, the
Administrative Plenary on Wednesday, the ISOC BoT reception
and dinner on Friday, and the ISOC BoT presentations on
Saturday afternoon. Russ Housley asked about moving the
presentation for the ISOC board either earlier or later in
the day. Ray took an action to inquire about modifying the
BoT agenda accordingly.
6. Meetings Update
==================
Ray Pelletier provided an update on the effort to secure
meeting venues for three years. Potential venues for IETF
meetings 87, 88, 89, 90, and 91 were reviewed, and the
status and issues with each were discussed. There is an
ongoing concern over high guest room rates in Asia. There
was also a discussion on the need for more transparency on
what causes a country to be excluded. This discussion was
deferred to the meetings subcommittee.
There was no additional business. Bob Hinden adjourned the
IAOC meeting at 10:52 am EDT.