IAOC Meeting 2011-06-30 14:00 UTC / 10:00 EDT Bernard Aboba [NOT PRESENT] Bob Hinden [PRESENT, Chair] Dave Crocker [PRESENT] Eric Burger [PRESENT] Lynn St. Amour [PRESENT] Marshall Eubanks [PRESENT] Ole Jacobsen [PRESENT] Ray Pelletier [PRESENT, IAD] Russ Housley [PRESENT] David Kessens [GUEST] Karen O'Donoghue [SCRIBE] Draft IAOC Agenda 1. Minutes 2. Government Regulation Specialist Engagement 3. RSE Update 4. IT Update 5. Quebec Schedule 6. Meetings Update 7. AOB 1. Minutes ========== The following minutes are ready for approval: 2011-04-21, 2011-05-17, and 2011-06-02. Marshall Eubanks moved, and Eric Burger seconded a motion to approve the three sets of minutes as modified on the mailing list. There was no objection, and the minutes were approved as modified. 2. Government Regulation Specialist Engagement ============================================== Russ Housley provided an overview of the need to engage a government regulation specialist. The IETF is finding itself dealing more frequently with regulators and needs to better understand the rules for these interactions. In many countries there are requirements relating to interactions with regulatory agencies on subjects covered by ongoing proceedings. This has the potential to impact IETF working groups which interact with regulatory agencies, or whose work overlaps with topics covered by ongoing regulatory proceedings. The IETF and IAB need to better understand the requirements both for compliance purposes and to assist in the development of a potential IESG/IAB policy statement on interactions with regulatory bodies. Jorge Contreras recommended some possible specialists for Russ Housley and Bernard Aboba to reach out to. Ray Pelletier described the proposed consultant contract. The goal of this effort is to assist the IETF in the development of policies on interactions with regulatory bodies, so as to ensure compliance. This effort will address compliance with government regulations and interaction with regulators, such as the US Federal Communications Commission's ("FCC"), Canadian CRTC/DPA, and equivalent bodies in other countries such as the UK and EU. Relevant issues to be covered include requirements for ex- parte filings, responses to Notices of Inquiry and Notices of Proposed Rulemaking, and confidentiality requirements, as related to technical work being undertaken in the IETF that is related to pending regulatory proceedings. The effort will cover advice and preparation of documents to satisfy regulatory requirements when needed, and, if requested, participation in meetings with regulatory staff. The contractor will be Valley View Corporation with a cost of . Some examples of recent IETF activities that could involve interactions with regulators include the IETF ecrit and geopriv WGs, the current Do Not Track discussion, and the IETF PAWS work. It was noted that in the recent past, individuals using their IETF affiliations have submitted responses to regulatory proceedings without first obtaining permission from the IESG, IAB or even the related WGs. Also, individuals associated with regulatory bodies have attended IETF meetings and IAB workshops and posted to mailing lists, sometimes without explicitly stating their governmental affiliations. In general, the rules for "ex-parte" filings do not make distinctions as to whether the individuals covered by the rules are associated with organizations that are international vs. national, incorporated vs. non- incorporated, etc. While organizations such as NENA, ATIS, etc. are now responding to regulatory proceedings and doing ex-parte filings on subjects relating to topics covered by IETF WGs, these organizations have strict rules (typically requiring board-level approval) about when these interactions can occur and what review and level of consensus is required. They also have internal and external legal support in carrying out the required filings. Russ Housley moved, and Marshall Eubanks seconded the following motion: The IAOC approves the engagement of the Valley View Corporation for the purpose of providing consulting services to the IETF and IAB regarding compliance with government regulations at a not-to-exceed cost of and requests the Internet Society to effect the engagement. In discussion of the motion, Eric Burger asked for further clarification on the need for this type of consultation. As an example, Russ asked if a representative from one of these organizations corners you in the hall do you have to do an ex parte filing? Russ is hopeful that a simple policy will emerge, but we do need to understand where the lines are. Dave Crocker indicated that there should be more description in the resolution about the scope and intention of the effort. Bob Hinden offered a friendly amendment to the motion to add the following sentence: "The goal is to use this as input to develop a policy on IETF interactions with government regulators." The amendment was accepted by both the mover and second of the motion. A roll call vote was taken: Bob Hinden [YES] Dave Crocker [YES] Eric Burger [YES] Lynn St. Amour [YES] Marshall Eubanks [YES] Ole Jacobsen [YES] Russ Housley [YES] The motion carried. 3. RSE Update ============= Ray Pelletier provided an RSE update. The vendor with whom the RSOC had wanted to engage for the development of RSE recruiting material has withdrew citing concerns about scoping to Òunusual needsÓ and expertise. The vendor also recommended an organizational development consulting firm and search consultants. The RSOC is working to develop a SOW, and there is nothing currently for the IAOC to take action on. Once the RSOC develops a SOW, it will be sent to the IAOC for action. Dave Crocker raised concerns about the role of the IAOC with respect to RSOC activities, as well as concerns about RSOC process and productivity. Bob took an action to discuss this informally with the IAB Chair. 4. IT Update ============ Ray Pelletier provided an update on the IT development efforts. Eleven projects totaling $126K have been completed to date including: DB Conversion Tools WO#2, DB Conversion WO#3, Alternate Streams Specs Requirements, IDST Development, WG Charter Tool Specs, Draft Tracking Community Specs, IPR Management Tool, WG & Alt Streams Dev (Front End), DB Conversion WO#4, Back End Specifications Requirements, and the Materials Management Tool. There are seven projects totaling $138K in work including: DB Conversion WO#5, RFC Management, IETF Meeting Session Management, XML2RFC Tool, Charter Milestone Management Specs Development, ID Tracking Tool, and WG Charter Tool. There is an outstanding Request for Bid for Back End Development. At this point, the forecast is that $420K of the budgeted $429K will be expended. 5. Quebec Schedule ================== Ray Pelletier went over the Quebec schedule. As is normally the case, there will be office hours on Monday and Wednesday just before the plenaries, an IAOC-Trust breakfast meeting Wednesday morning at 7:30, the Administrative Plenary on Wednesday, the ISOC BoT reception and dinner on Friday, and the ISOC BoT presentations on Saturday afternoon. Russ Housley asked about moving the presentation for the ISOC board either earlier or later in the day. Ray took an action to inquire about modifying the BoT agenda accordingly. 6. Meetings Update ================== Ray Pelletier provided an update on the effort to secure meeting venues for three years. Potential venues for IETF meetings 87, 88, 89, 90, and 91 were reviewed, and the status and issues with each were discussed. There is an ongoing concern over high guest room rates in Asia. There was also a discussion on the need for more transparency on what causes a country to be excluded. This discussion was deferred to the meetings subcommittee. There was no additional business. Bob Hinden adjourned the IAOC meeting at 10:52 am EDT.