IAOC Meeting
2011-07-27 11:30 UTC / 7:30 EDT

Bernard Aboba       [PRESENT]
Bob Hinden          [PRESENT, Chair]
Dave Crocker        [PRESENT]
Eric Burger         [PRESENT]
Lynn St. Amour      [PRESENT]
Marshall Eubanks    [PRESENT]*
Ole Jacobsen        [PRESENT]
Ray Pelletier       [PRESENT, IAD]
Russ Housley        [PRESENT]

David Kessens       [GUEST]
Jorge Contreras     [GUEST]
Karen O'Donoghue    [SCRIBE]

Draft IAOC Agenda
1. Minutes 
2. Tool Awards 
a. Back End Development 
b. Blue Sheet Generation Tool
3. Quebec Numbers 
4. RSE Search Update 
5. Secretariat RFP Schedule 
6. IT Update 
7. Meetings Update 
8. Subpoena 
9. Plenary Slides 
10. AOB

There was one addition to the agenda:
BCP 79 Update and IETF Antitrust Policy
Note: Marshall Eubanks arrived after the first roll call 
vote. 

1. Minutes
==========

The following minutes are ready for approval: 2011-05-05, 
2011-06-16, 2011-06-30, and 2011-07-14. Bob Hinden moved, 
and Eric Burger seconded a motion to approve the minutes 
with the minor edits from the mailing list. The motion 
passed, and the minutes were approved. With this approval, 
the IAOC is caught up on minutes. 

2. Tool Awards 
===============

Ray Pelletier provided a summary of the two tool awards 
ready for approval at today's meeting. 

a. Back End Development 

This effort covers the development of a Datatracker 
Extension to enable IANA and the RFC Editor to exchange 
data with the datatracker. Yaco is currently under contract 
to perform python development work through an IDIQ Master 
Services Agreement (MSA). The Work Order is based on the 
specifications in draft-ietf-genareadatatracker-iana-rfced-
extns-04 (the Back End). The project is to be completed in 
12 weeks, and the code will belong to the IETF Trust. 
Henrik will be the PM for the project, and the cost is not-
to-exceed <confidential> </confidential>. Finally, 
the project falls within the IT Capital Investment 2011 
Budget and is recommended by the Tools subcommittee.

Russ Housley moved, and Bernard Aboba seconded the 
following resolution: 

     The IAOC approves YACO to develop the Back End of the      
     Datatracker in accordance with the specifications at a 
     cost of <confidential> </ confidential> and 
     requests the Internet Society to enter into a Work 
     Order to effect the project

There was no discussion on the motion. A roll call vote was 
taken: 

Bernard Aboba       [YES]
Bob Hinden          [YES]
Dave Crocker        [YES]
Eric Burger         [YES]
Lynn St. Amour      [YES]
Ole Jacobsen        [YES]
Russ Housley        [YES]

The motion passed unanimously. 

b. Blue Sheet Generation Tool

AMS is under contract to perform duties as the Secretariat 
for the IETF. Article 6 of that contract permits the 
assignment of Additional Work through a Work Order. AMS is 
being requested to convert the Blue Sheet Generation tool 
currently in Perl to python using Django. The Tool produces 
the blue sheets from the database for each meeting. This 
work will belong to the IETF Trust and would be conveyed to 
the next vendor whenever appropriate. The cost is not-to-
exceed <confidential> </confidential>, and the 
project falls within IT Capital Investment 2011 Budget.  

Russ Housley moved, and Bernard seconded the following 
resolution: 

     The IAOC approves AMS to convert the Blue Sheet 
     Generation tool from Perl to python using Django at a 
     cost not-to-exceed <confidential> 
     </confidential> and requests the Internet Society to 
     enter into a Work Order to effect the project.

It was pointed out that this task, while seemingly quite 
trivial, is the first effort to use the database and will 
be a sanity check that the database redesign is going in a 
useful direction. It is viewed as a trial run on the 
database effort. Bob Hinden offered a friendly amendment to 
add "as a demonstration against the new database schema" 
after Django in the original motion. 

A roll call vote was taken on the modified motion: 

     The IAOC approves AMS to convert the Blue Sheet 
     Generation tool from Perl to python using Django as a      
     demonstration against the new database schema at a 
     cost not-to-exceed <confidential> 
     </confidential> and requests the Internet Society to 
     enter into a Work Order to effect the project.

Bernard Aboba       [YES]
Bob Hinden          [YES]
Dave Crocker        [YES]
Eric Burger         [YES]
Lynn St. Amour      [YES]
Marshall Eubanks    [YES]
Ole Jacobsen        [YES]
Russ Housley        [YES]

The motion passed unanimously. 

BCP 79 Update and IETF Antitrust Policy
=======================================

Jorge Contreras excused himself from the room for the BCP 
79 Update and IETF Antitrust Policy discussion. Ray 
Pelletier and Russ Housley provided an introduction to the 
topic. The IESG has approved proceeding with both the BCP 
79 Update and an IETF Antitrust Policy draft. The expected 
budget impact is <confidential> </confidential> for 
the BCP 79 update and <confidential> </confidential> 
for the IETF Antitrust Policy draft. There was a question 
about why the two topics were lumped together. The BCP 79 
Update was considered straightforward; however, there were 
additional questions about the need for an IETF Antitrust 
Policy. It was felt that the IETF already has an implicit 
Antitrust Policy. It was pointed out that a number of 
similar organizations including the IEEE SA have one, and 
it is good practice to have an explicitly stated policy. 
There is an existing draft produced by Brian Carpenter, 
and this effort would be to take that draft and update it 
accordingly to produce a starting point for community 
review. Jorge Contreras was brought back into the room to 
help clarify the need for the policy and the level of 
effort required to complete it and then excused again. It 
was decided to break the question into two motions. 

Marshall Eubanks moved, Bob Hinden seconded the following 
resolution: 

     At the request of the IESG upon their consideration of 
     the need for such the IAOC approves the expenditure 
     of funds for the update of the BCP 79 at a not-to-
     exceed cost of <confidential> </confidential>  
     and requests the Internet Society to execute
     appropriate Work Orders with Contreras Legal 
     Strategies to effect this decision.  

A roll call vote was taken: 

Bernard Aboba       [YES]
Bob Hinden          [YES]
Dave Crocker        [YES]
Eric Burger         [YES]
Lynn St. Amour      [YES]
Marshall Eubanks    [YES]
Ole Jacobsen        [YES]
Russ Housley        [YES]

The motion passed unanimously. 

Marshall Eubanks moved, and Dave Crocker seconded a motion 
on the development of the IETF Antitrust Policy. 
<confidential> 
</confidential> Bob Hinden pointed out that this was a very 
reasonable cost for a documented Antitrust Policy. 

     At the request of the IESG upon their consideration of 
     the needs for such the IAOC approves the expenditure 
     of funds for the development of an IETF Antitrust 
     Policy at a not-to-exceed cost of <confidential> 
     </confidential> and requests the Internet 
     Society to execute appropriate Work Orders with 
     Contreras Legal Strategies to effect this decision.    

A roll call vote was taken, and the motion passed 
unanimously. 

Bernard Aboba       [YES]
Bob Hinden          [YES]
Dave Crocker        [YES]
Eric Burger         [YES]
Lynn St. Amour      [YES]
Marshall Eubanks    [YES]
Ole Jacobsen        [YES]
Russ Housley        [YES]

3. Quebec Numbers 
=================

Ray Pelletier provided a quick update on the preliminary 
attendance and budget revenue numbers for the current IETF 
meeting. It appears to be on track. 

4. RSE Search Update 
====================

Ray Pelletier, IAOC liaison to the RSOC provided an update 
on the status of the RFC Series Editor search. An 
announcement was made 13 July, and the search is underway. 
It is expected that there will be some interviews conducted 
during this week. The position will be open until filled. 
The plan announced by Fred Baker at Plenary Monday, is to 
interview candidates in the August/September timeframe with 
a potential hire in the October/November timeframe. The 
RSOC plans to work with search consultants to broaden the 
search. The deliverables from the search consultant would 
include the following: 1) A position profile providing 
position background, context, responsibilities, 
qualifications and such other details to fulfill the first 
step, together with a position promotion piece for possible 
publication in print or online; and 2) Guidance to the RSOC 
as to its next steps in the search and selection process, 
specifically (i) the identification of professional 
communities where a search might be successfully 
undertaken, (ii) the best methods to search in the 
identified communities, and (iii) a discussion of the pros 
and cons of using a search firm or undertaking the search 
themselves under the circumstances of this particular 
position. Discussion followed on the role of the IAOC in 
contracting and allocating the money as this is not a 
normal IAB expenditure. Funds will not be used from the IAB 
budget but will be allocated by the IAOC as appropriate. 

5.	Secretariat RFP Schedule 
==============================

Ray Pelletier provided an update on the schedule for the 
Secretariat RFP. The RFC has been issued, and all the 
questions received have been answered. Proposals are 
expected by 8 August, and an award is anticipated by 15 
September. 

6. IT Update 
=============

Ray Pelletier provided an update on the status of the 
various IT projects. At this point, $126K is completed, 
$138K is in process, and $139K is awaiting work. The 
current projection is that $402K will be executed by the 
end of the year, slightly under the budgeted amount of 
$429K. 

7. Meetings Update 
==================

Ray Pelletier provided an update on the upcoming meeting 
venue negotiations and efforts to find additional sponsors. 

8. Subpoena 
===========

Jorge Contreras provided an update on the current subpoena. 
The request is to authenticate a list of documents, and the 
deposition date was supposed to be this past Monday. It was 
somewhat unusual in that the law firm on the other side was 
nonresponsive. Discussion followed about the basic process 
for authentication. It would need to be someone associated 
with the RFC Editor. In any event, the IETF has responded 
to the subpoena and we await a response.

9. Plenary Slides 
=================

Bob Hinden distributed the slides for the Administrative 
Plenary prior to the meeting, and there were no additional 
comments. 

10. AOB
========

It was noted that Olaf Kolkman has published an updated 
draft that would permit a delegate other than the IAB 
Chair, IETF Chair or ISOC President/CEO as a representative 
on the IAOC. There was some concern that there was no 
response to the comments provided on the earlier draft. 
Dave Crocker noted that he would like to see an audit of 
how the comments are being addressed. It was suggested that 
this should be on the agenda for a future IAOC call. 

Bob Hinden adjourned the IAOC meeting at 8:45 am EDT.