IAOC Meeting 2011-07-27 11:30 UTC / 7:30 EDT Bernard Aboba [PRESENT] Bob Hinden [PRESENT, Chair] Dave Crocker [PRESENT] Eric Burger [PRESENT] Lynn St. Amour [PRESENT] Marshall Eubanks [PRESENT]* Ole Jacobsen [PRESENT] Ray Pelletier [PRESENT, IAD] Russ Housley [PRESENT] David Kessens [GUEST] Jorge Contreras [GUEST] Karen O'Donoghue [SCRIBE] Draft IAOC Agenda 1. Minutes 2. Tool Awards a. Back End Development b. Blue Sheet Generation Tool 3. Quebec Numbers 4. RSE Search Update 5. Secretariat RFP Schedule 6. IT Update 7. Meetings Update 8. Subpoena 9. Plenary Slides 10. AOB There was one addition to the agenda: BCP 79 Update and IETF Antitrust Policy Note: Marshall Eubanks arrived after the first roll call vote. 1. Minutes ========== The following minutes are ready for approval: 2011-05-05, 2011-06-16, 2011-06-30, and 2011-07-14. Bob Hinden moved, and Eric Burger seconded a motion to approve the minutes with the minor edits from the mailing list. The motion passed, and the minutes were approved. With this approval, the IAOC is caught up on minutes. 2. Tool Awards =============== Ray Pelletier provided a summary of the two tool awards ready for approval at today's meeting. a. Back End Development This effort covers the development of a Datatracker Extension to enable IANA and the RFC Editor to exchange data with the datatracker. Yaco is currently under contract to perform python development work through an IDIQ Master Services Agreement (MSA). The Work Order is based on the specifications in draft-ietf-genareadatatracker-iana-rfced- extns-04 (the Back End). The project is to be completed in 12 weeks, and the code will belong to the IETF Trust. Henrik will be the PM for the project, and the cost is not- to-exceed . Finally, the project falls within the IT Capital Investment 2011 Budget and is recommended by the Tools subcommittee. Russ Housley moved, and Bernard Aboba seconded the following resolution: The IAOC approves YACO to develop the Back End of the Datatracker in accordance with the specifications at a cost of and requests the Internet Society to enter into a Work Order to effect the project There was no discussion on the motion. A roll call vote was taken: Bernard Aboba [YES] Bob Hinden [YES] Dave Crocker [YES] Eric Burger [YES] Lynn St. Amour [YES] Ole Jacobsen [YES] Russ Housley [YES] The motion passed unanimously. b. Blue Sheet Generation Tool AMS is under contract to perform duties as the Secretariat for the IETF. Article 6 of that contract permits the assignment of Additional Work through a Work Order. AMS is being requested to convert the Blue Sheet Generation tool currently in Perl to python using Django. The Tool produces the blue sheets from the database for each meeting. This work will belong to the IETF Trust and would be conveyed to the next vendor whenever appropriate. The cost is not-to- exceed , and the project falls within IT Capital Investment 2011 Budget. Russ Housley moved, and Bernard seconded the following resolution: The IAOC approves AMS to convert the Blue Sheet Generation tool from Perl to python using Django at a cost not-to-exceed and requests the Internet Society to enter into a Work Order to effect the project. It was pointed out that this task, while seemingly quite trivial, is the first effort to use the database and will be a sanity check that the database redesign is going in a useful direction. It is viewed as a trial run on the database effort. Bob Hinden offered a friendly amendment to add "as a demonstration against the new database schema" after Django in the original motion. A roll call vote was taken on the modified motion: The IAOC approves AMS to convert the Blue Sheet Generation tool from Perl to python using Django as a demonstration against the new database schema at a cost not-to-exceed and requests the Internet Society to enter into a Work Order to effect the project. Bernard Aboba [YES] Bob Hinden [YES] Dave Crocker [YES] Eric Burger [YES] Lynn St. Amour [YES] Marshall Eubanks [YES] Ole Jacobsen [YES] Russ Housley [YES] The motion passed unanimously. BCP 79 Update and IETF Antitrust Policy ======================================= Jorge Contreras excused himself from the room for the BCP 79 Update and IETF Antitrust Policy discussion. Ray Pelletier and Russ Housley provided an introduction to the topic. The IESG has approved proceeding with both the BCP 79 Update and an IETF Antitrust Policy draft. The expected budget impact is for the BCP 79 update and for the IETF Antitrust Policy draft. There was a question about why the two topics were lumped together. The BCP 79 Update was considered straightforward; however, there were additional questions about the need for an IETF Antitrust Policy. It was felt that the IETF already has an implicit Antitrust Policy. It was pointed out that a number of similar organizations including the IEEE SA have one, and it is good practice to have an explicitly stated policy. There is an existing draft produced by Brian Carpenter, and this effort would be to take that draft and update it accordingly to produce a starting point for community review. Jorge Contreras was brought back into the room to help clarify the need for the policy and the level of effort required to complete it and then excused again. It was decided to break the question into two motions. Marshall Eubanks moved, Bob Hinden seconded the following resolution: At the request of the IESG upon their consideration of the need for such the IAOC approves the expenditure of funds for the update of the BCP 79 at a not-to- exceed cost of and requests the Internet Society to execute appropriate Work Orders with Contreras Legal Strategies to effect this decision. A roll call vote was taken: Bernard Aboba [YES] Bob Hinden [YES] Dave Crocker [YES] Eric Burger [YES] Lynn St. Amour [YES] Marshall Eubanks [YES] Ole Jacobsen [YES] Russ Housley [YES] The motion passed unanimously. Marshall Eubanks moved, and Dave Crocker seconded a motion on the development of the IETF Antitrust Policy. Bob Hinden pointed out that this was a very reasonable cost for a documented Antitrust Policy. At the request of the IESG upon their consideration of the needs for such the IAOC approves the expenditure of funds for the development of an IETF Antitrust Policy at a not-to-exceed cost of and requests the Internet Society to execute appropriate Work Orders with Contreras Legal Strategies to effect this decision. A roll call vote was taken, and the motion passed unanimously. Bernard Aboba [YES] Bob Hinden [YES] Dave Crocker [YES] Eric Burger [YES] Lynn St. Amour [YES] Marshall Eubanks [YES] Ole Jacobsen [YES] Russ Housley [YES] 3. Quebec Numbers ================= Ray Pelletier provided a quick update on the preliminary attendance and budget revenue numbers for the current IETF meeting. It appears to be on track. 4. RSE Search Update ==================== Ray Pelletier, IAOC liaison to the RSOC provided an update on the status of the RFC Series Editor search. An announcement was made 13 July, and the search is underway. It is expected that there will be some interviews conducted during this week. The position will be open until filled. The plan announced by Fred Baker at Plenary Monday, is to interview candidates in the August/September timeframe with a potential hire in the October/November timeframe. The RSOC plans to work with search consultants to broaden the search. The deliverables from the search consultant would include the following: 1) A position profile providing position background, context, responsibilities, qualifications and such other details to fulfill the first step, together with a position promotion piece for possible publication in print or online; and 2) Guidance to the RSOC as to its next steps in the search and selection process, specifically (i) the identification of professional communities where a search might be successfully undertaken, (ii) the best methods to search in the identified communities, and (iii) a discussion of the pros and cons of using a search firm or undertaking the search themselves under the circumstances of this particular position. Discussion followed on the role of the IAOC in contracting and allocating the money as this is not a normal IAB expenditure. Funds will not be used from the IAB budget but will be allocated by the IAOC as appropriate. 5. Secretariat RFP Schedule ============================== Ray Pelletier provided an update on the schedule for the Secretariat RFP. The RFC has been issued, and all the questions received have been answered. Proposals are expected by 8 August, and an award is anticipated by 15 September. 6. IT Update ============= Ray Pelletier provided an update on the status of the various IT projects. At this point, $126K is completed, $138K is in process, and $139K is awaiting work. The current projection is that $402K will be executed by the end of the year, slightly under the budgeted amount of $429K. 7. Meetings Update ================== Ray Pelletier provided an update on the upcoming meeting venue negotiations and efforts to find additional sponsors. 8. Subpoena =========== Jorge Contreras provided an update on the current subpoena. The request is to authenticate a list of documents, and the deposition date was supposed to be this past Monday. It was somewhat unusual in that the law firm on the other side was nonresponsive. Discussion followed about the basic process for authentication. It would need to be someone associated with the RFC Editor. In any event, the IETF has responded to the subpoena and we await a response. 9. Plenary Slides ================= Bob Hinden distributed the slides for the Administrative Plenary prior to the meeting, and there were no additional comments. 10. AOB ======== It was noted that Olaf Kolkman has published an updated draft that would permit a delegate other than the IAB Chair, IETF Chair or ISOC President/CEO as a representative on the IAOC. There was some concern that there was no response to the comments provided on the earlier draft. Dave Crocker noted that he would like to see an audit of how the comments are being addressed. It was suggested that this should be on the agenda for a future IAOC call. Bob Hinden adjourned the IAOC meeting at 8:45 am EDT.