IAOC Meeting

2011-09-08 14:00 UTC / 10:00 EST



Bernard Aboba       [NOT PRESENT]

Bob Hinden          [PRESENT, Chair]

Dave Crocker        [PRESENT]

Eric Burger         [PRESENT]

Lynn St. Amour      [NOT PRESENT]

Marshall Eubanks    [PRESENT]

Ole Jacobsen        [PRESENT]

Ray Pelletier       [PRESENT, IAD]

Russ Housley        [PRESENT]



David Kessens       [GUEST]

Greg Kapfar	    [ISOC CFO]

Karen O'Donoghue    [SCRIBE]

Tom Vest	    [SCRIBE]



IAOC Agenda



1. Minutes 

2. Tool Development Award 

3. Secretariat Award 

4. 2012 Budget 

5. RSE Search

6. Meetings Update 

7. Guest Room Cancellation Provisions 

8. IETF Wildcard Certificates (deferred)

9. Hurricane Electric Proposal (deferred) 

10. TZ Database (deferred)

11. Donate Now (deferred)

12. QC Survey (deferred)

13. AOB



1. Minutes 

==========



There are no minutes ready for approval at this meeting. 

Ray will circulate outstanding draft minutes from previous meetings in the next few days, so that they may be taken under consideration at one of the longer meetings to come later this month. 





2. Tool Development Award 

=========================

Ray stated that AMS is being requested to replace Perl CGI scripts for managing

biweekly IESG telechat with a python tool that includes creating new

telechat sessions, managing agendas, documenting ballots, and

managing attendance.



This work will belong to the IETF Trust and would be conveyed to the

next vendor whenever appropriate.



Cost: Not-to-exceed <confidential> </confidential>



The project falls within the IT Capital Investment 2011 Budget



The Tools Management Subcommittee of Henrik, Russ, Bob and Ray recommends the Work Order be issued.



Ray presented a draft resolution:



The IAOC approves AMS to develop a tools that manages Telechat

Sessions using python code at a cost not to exceed<confidential>

</confidential> and requests the Internet Society to enter into a

Work Order with AMS to effect the project.



Bob moved the resolution, Marshall Eubanks seconded the motion. The motion was approved unanimously on a roll call vote.



3. Secretariat Award



Ray reported on the Secretariat RFP process.



1. The Secretariat Services RPF was announced on 10 June 2011

2. Proposals were received on 8 August 2011

3. The RFP Committee of Russ, Bob, Dave and Ray reviewed the proposals

and conducted presentation and interview sessions with the bidders.



4. The RFP Committee recommends the IAOC authorize negotiations with

the incumbent, AMS, based upon its performance and proposal.



Ray provided a draft resolution.



Resolution:

The IAOC approves the award of the Secretariat Services contract to AMS,

subject to successful negotiations and requests the Internet Society to enter

into negotiations with AMS for subsequent approval and final award by the

IAOC.



Bob Hinden made the motion and Marshall Eubanks seconded.



Discussion ensued concerning the cost of the service and Ray gave a breakdown of the costs including the RFC Publisher, AT&T broadband and the addition of support to the IAB.



A roll call of meeting attendees yielded unanimous consent, and the motion to proceed was approved.

 

4. 2012 Budget

==============



Ray presented an overview of assumptions underlying the 2012 Budget to date.

Budget will be adopted by IAOC on 22 September.  Still a work in progress with Budget Committee.





5. RSE Search



1. Consultant's RSE Position Profile and Promotion Pieces accepted and used



2. Ads posted online 6 & 7 Sept



3. RSOC Chair re-announced position to community 7 Sept.



4. IAOC Activity

	IAOC approves agreement with RSE

	Employment vehicles - independent contractor, ISOC employee

	Compensation - discussions with RSOC, IAB and IAOC

	Subject to negotiations



5. Next Steps - targets

	1. September - Search & Interviews

	2. October - Interview, Qualify, & Select

	3. November - Appoint, Subject to Negotiations

	4. December - Agreement, Announcement & Transition





6. Meetings Update

==================



Ray gave an update on outstanding venue contract negotiations and planning for site visits.



7. Guest Room Cancellation Provisions



1. Typical

	No charge if cancelled up to 3 days prior

	1 night's charge if cancelled less than 3 days prior

	However, not always able to negotiate for each hotel, and Asia seems particularly intransigent





2. Taipei Hyatt

	No charge if cancelled up to 7 days prior

	1 night's charge if cancelled between 7 and 3 days prior

	Charge for entire stay if cancelled less than 3 days prior





3. Shangri-La

	Individuals may cancel reservations without penalty until 72 hours prior to checkin/arrival. In case of cancellation less than 72 hours prior to the event or nonarrival or no-show, the Hotel holds the right to charge the individuals a late

cancellation charge equivalent to the full duration of the stay booked.



4. Howard

	Individuals may cancel reservations without penalty until 72 hours prior to checkin/arrival. In case of cancellation less than 72 hours prior to the Event or nonarrival or no-show, the Hotel holds the right to charge the individuals one nightÕs stay as a cancellation fee.



5. Always posted on meetings website.



8. IETF Wildcard Certificates (deferred)

9. Hurricane Electric Proposal (deferred) 

10. TZ Database (deferred)

11. Donate Now (deferred)

12. QC Survey (deferred)

13. AOB



Bob Hinden adjourned the meeting.