IAOC Meeting 2011-10-20 14:00 UTC / 10:00 EST Bernard Aboba [PRESENT] Bob Hinden [PRESENT, Chair] Dave Crocker [PRESENT] Eric Burger [PRESENT] Lynn St. Amour [PRESENT] Marshall Eubanks [PRESENT] Ole Jacobsen [PRESENT] Ray Pelletier [PRESENT, IAD] Russ Housley [PRESENT] Tom Vest [Scribe] Ray Pelletier [Produced Minutes] Agenda: 1. Minutes & Vol Scribes 2. RSE Search Update & Funding 3. Secretariat DB Tools Conversion #1 - Funding 4. Meeting Sponsorship Initiative 5. Legal Management Committee 6. Interim Meetings 2012 7. Meetings Update 8. TZ Database 9. 2012 Budget 10. Tools Update 11. AOB Bob Hinden called the meeting to order at 10:00 AM EST. 1. Minutes & Vol Scribes Ray reported that the IAOC was behind on the minutes for 5 calls, that the Call for Volunteers in the Spring was not effective. We need to consider use of staff on a regular basis, such as AMS or ISOC. Discussion ensued that despite the good intentions of volunteers and over time their significant contribution, that this has been a long-term chronic issue that is adversely impacting the IAOC's commitment to the community for transparency. There was consensus that the time had come to staff this activity. Ray was requested to approach the Internet Society about making someone available to take the minutes for the IAOC on a regular basis. Ray said he would report back on the next call. Thanks to the volunteers who did produce excellent minutes in the past six and one half years, including Marshall Eubanks, Karen O'Donoghue, Andrew Sullivan, and Suresh Krishnan. 2. RSE Search Update & Funding Ray, IAOC Liaison to the RSOC, reported on the RSE search efforts to date and the next steps. Funds are needed to underwrite the travel of the finalists to Taipei. Funds are estimated at $10,000 and are available in the 2011 Budget for the RFC Series Editor. Ray proposed a draft resolution: The IAOC approves up to $10,000 to underwrite the travel expenses of the three RSE finalists to travel to IETF 82 in Taipei for interviews. Bob made the motion, and it was seconded by Russ. Bernard Aboba [Yes] Bob Hinden [Yes] Dave Crocker [Yes] Eric Burger [Yes] Lynn St. Amour [Yes] Marshall Eubanks [Yes] Ole Jacobsen [Yes] Russ Housley [Yes] The motion was approved. 3. Secretariat DB Tools Conversion #1 – Funding Ray reported on the next phase of Secretariat tools development. 1. AMS is beginning the effort to convert 15 tools to work with the new DB schema 2. WO #1 is to deliver a written plan for the conversion of each of the remaining Django tools to the new database schema. 3. Plan is for AMS developer to spend 2 weeks in Denmark working with the IOLA team that did the DB conversion. 4. Cost: Not to exceed 5. The Tools Management Committee (Henrik, Russ, Bob, Ray) recommends the plan and the funding of Secretariat Tools DB Conversion WO #1. 6. The funds are available in the 2011 Capital Budget Ray proposed the following draft resolution. Resolution: The IAOC approves Work Order #1 at a cost not to exceed for the development of a plan to convert the Secretariat tools to work with the new Datatracker database schema and requests the Internet Society to execute the appropriate work orders to effect this work. Bob made the motion, and it was seconded by Russ. Bernard Aboba [Yes] Bob Hinden [Yes] Dave Crocker [Yes] Eric Burger [Yes] Lynn St. Amour [Yes] Marshall Eubanks [Yes] Ole Jacobsen [Yes] Russ Housley [Yes] The motion was approved. 4. Meeting Sponsorship Initiative Ray reported that interest has been expressed in the Meetings Committee and elsewhere for an event similar to NANOG's successful NANOG's Beer and Gear event as it was a successful for raising sponsorship funds and was enjoyed by the community. Idea would be to sell tables of 10 for up to $10k each, that money would be New Revenue sold by ISOC Ray recommended suggesting ISOC develop a proposal to present to the Meetings Committee for consideration, which, if favorably received by the Meetings Committee would be considered for approval by the IAOC at a meeting in 2012. Russ added some more details and said there was IESG interest but they wanted to see a proposal before proceeding. After discussion the IAOC decided that this was a significant cultural change and that it wanted a request from the IESG to pursue the matter and obtain a proposal from ISOC. Russ said he would discuss with the IESG and expected to send a request to the IAOC. 5. Legal Management Committee Ray reported that a recent legal matter identified shortcomings in the identification and processing of potential legal Task Orders, and that such resulted in more work being accomplished than likely there would have been had the process been clear. The result is that today Ray wants to establish clarity for the process and authority to negotiate a settlement for the work performed. IETF has a contract with Contreras Legal Strategies that is a Retainer Plus. The Plus being legal work undertaken pursuant to a Task Order. Ray presented a Draft Resolution The IAOC approves payment to Contreras Legal Strategies in the amount of for services performed in the Nortel Patent matter. Discussion ensued about the process and the compensation. It was concluded that the process could proceed but would be reviewed at the Retreat in 2012. Bob made and Russ seconded the following motion: The IAOC approves the IAD to negotiate a settlement with Contreras Legal Strategies for for services performed in the Nortel Patent matter. After discussion and without objection the motion was adopted. 6. Interim Meetings 2012 Ray reported on a desire to aggregate separate interim WG meetings into one or more larger interim meetings requiring Secretariat and IAD support. There can be as many as thirty Interim Working Group Meetings held throughout the world annually, serving a range of on-site participants from 15 to 50 and an unknown number of remote participants. Several groups need coordination with other SDOs. RTCWEB clearly needs to coordinate with W3C; HOMENET needs to coordinate with Broadband Forum, DLNA, UPnP Forum, OASIS, and the ZigBee Alliance. There are probably others. The objectives: a. Accelerate IETF standards work b. Provide face-to-face meeting time to resolve contentious issues or review significant submissions c. Improve working relationships (with other SDOs as well as between IETF Areas) IESG is considering and may make a recommendation to the IAOC for one or more experimental Interim Meetings in 2012. 7. Meetings Update Ray spoke about upcoming meeting matters. 1. Taipei a. Network - NOC volunteers comfortable following their visit to Taipei and meetings. b. "2011 Global IPv6 Summit in Taiwan & TWERT/CC Information Security Series 17th TWNIC IP Open Policy Meeting" 0. Tues - Thur IETF Week 1. Hosted by IPv6 Project Office under National Networked Communications Program of Taiwan Government supervised by Ministry of Transportation and Communications. 2. Annual event "targeting the local Internet communities" presenting current IPv6 Status 3. Funded by Government 4. Off site - not at TICC 5. Mostly in Chinese 6. IETF Speakers Invited 7. Project Office: "invited guest speakers will give their first priority to IETF meeting." c. Response about unhappiness with this meeting being co-located is being prepared 2. Paris a. No Host as yet b. 15 Dec IAOC Call scheduled, Registration to open shortly thereafter c. Is last opportunity to consider how $400k sponsorship revenue shortfall is to be allocated For example: 1. ISOC assumes all of shortfall - rationale: ISOC has responsibility to obtain sponsors 2. Increase in Reg Fee over one or more meetings - rationale: consequence of community not stepping up to sponsor meetings 3. Adjust expenses, such as don't outsource NOC at $150k/mtg; cut out cookies, breaks d. NB: $400k is the net amount anticipated from the meeting to be used to offset other IETF operations, such as Secretariat, RFC Services 8. TZ Database The TZ Database was put online by ICANN at http://www.iana.org/time-zones Arthur Olsen is expected to announce his defense counsel(s) soon. The IETF RFC requesting IANA to assume responsibility for the TZ Database is pending as a result of time needed to consider feedback from ICANN. 9. 2012 Budget IAOC budget being presented to ISOC BoT Saturday. Budget assumes 75% probability of acquiring a host for Paris. The primary target for Host has failed to close. 10. Tools Update Forecast Completed: $198K In Work: $96.5 Awaiting Work: $73k Budget: $429k Forecast: $368k 11. AOB There was no other business. Bob Hinden adjourned the meeting at 11:20 AM ET.