IAOC Meeting 2011-11-03 14:00 UTC / 10:00 EDT Bernard Aboba [PRESENT] Bob Hinden [PRESENT, Chair] Dave Crocker [PRESENT] Eric Burger [PRESENT] Lynn St. Amour [PRESENT] Marshall Eubanks [PRESENT] Ole Jacobsen [PRESENT] Ray Pelletier [PRESENT, IAD] Russ Housley [PRESENT] David Kessens [Guest] Jewellee Dalrymple [SCRIBE] Draft IAOC Agenda 1. Minutes 2011-10-06 2011-09-22 2011-09-15 2011-09-08 scribe status 2. Meetings Taipei - badge checking, network, F&B 3 Year Plan Overview IETF 90 Venue Selection Regions for 2015 Paris - Host update 3. Tools RPS RFP Award IOLA DB Conversion WO #7 Agenda Scheduling Tool Update 4. RSE Search Travel Cost Next Steps 5. IAOC Schedule for Taipei (wiki, schedule) 6. TZ Database Update 7. AOB 1. Minutes ========== Minutes 2011-10-06 2011-09-22 These minutes have been reviewed. Dave Crocker moved, and Marshall Eubanks seconded a motion to approve the minutes with the minor edits to 2011-09-22 The motion passed without objection, and the minutes were approved. Scribe Status Ray said he has worked with Greg Kapfer to identify ISOC staff to take the IAOC minutes. Jewellee Dalrymple is with us today and we will continue to look for a backup or second as well. Bob feels it is the right thing to do at this point, and it would be good to have a second person. Marshall asked how the expense is going to be allocated and Ray said that at the current time it is part of the G&A, so there is no additional charge. Bob will start working on plenary slides next week and include this item. 2. Meetings =========== a. Taipei badge checking, networking and F&B Badges - there will be no badge checking according to the host, TWNIC. Network -Circuits will be delivered Friday. The equipment has arrived and the volunteer team is arriving next week F&B - Host spoke with TICC i. no problem for people with special dietary restrictions to bring in food from the outside. ii. also feels that TICC will be flexible with other outside food, as long as folks are not "too over", too bold about it. iii. meeting rooms have to be specially prepared to accommodate food (the Host providing additional carpeting over the existing carpeting). iv. currently only have 1 breakout that can have food/drink brought in, most of the other rooms are either offices or IESG/IAB breakfast rooms. There will be a note that goes out this week regarding food and beverage. The way to handle outside meeting catering is to coordinate through Marcia or the restaurants that are part of the venue. b. 3 Year Plan Overview With the action by the IAOC today and the site visit for IETF 91 in December we will be current with the 3 year plan. c. IETF 90 Venue Selection . d. Regions for 2015 The goal is to continue with the three year plan and to select the target regions for IETFs 92, 93, and 94. The recommendation to the IAOC from the Meetings Committee is for the IETF 92 meeting to be held in the Americas, the IETF 93 meeting to be held in Europe, and for the IETF 94 meeting to be held in Asia. In the preceding year the meeting held in Europe was in March and the meeting in the Americas was in July so the IAOC is just flip-flopping those locations. The current timing for the IETF 94 meeting Asia is during the best climate. Note: Americas not just being North America so locations could include Central and South America for a venue for 2015 upon the recommendation of the Meetings Committee. Eric moved, and Marshall seconded to approve the recommendation of the Meetings Committee. Without objection the recommendation was approved. e. Paris host update . Bernard mentioned there is now an airline dispute, which could disrupt plans. Bob will work on a slide about not having a host for Paris and that the IAOC will make a decision in December whether to make a change to the registration fee and that may help get a host. Bob asked if we will close on IETF 91 before the end of the year, and Ray said the plan is to do a site visit in December so it is not likely the IAOC will get it under contract by then, but definitely before the spring IETF meeting in accordance with the three year plan. 3. Tools ======== RPS RFP Award (Remote Participation Services Functional Specifications Development Award) Ray provided an update on the RPS RFP Award. An RFP was issued on 19 October for the development of Functional Specifications for Remote Participation Services. 5 proposals were received by 1 Nov. They were reviewed by the TMC with Russ Housley abstaining. TMC recommended Paul Hoffman to perform the work based upon best proposal, methodology detail, management through consensus, and prior successful experience. The cost is . The funds are available in the 2011 and 2012 Tools Development Budget. Marshall moved, and Eric seconded the following resolution: RESOLUTION Whereas Paul Hoffman is qualified to develop the Functional Specifications for Remote Participation Services, has a superior approach to the development of the specifications, and will manage the process through consensus and RFC publication. Resolved that the IAOC awards the task of developing the Functional Specifications for Remote Participation Services to Paul Hoffman and requests the Internet Society to enter into a contract for such work at . A roll call vote was taken: Bernard [YES] Bob [YES] Dave [YES] Eric [YES] Lynn [YES] Marshall [YES] Ole [YES] Russ [ABSTAIN] The motion passed. IOLA DB Conversion WO #7 The goal of the project is to develop the migration plan. This includes assisting the AMS developer with porting of Secretariat tools during the Denmark trip, setting up a test environment and gather IETF testers, fix any issues found, develop a migration plan with Henrik (the PM for the project), set the branch live, and fix any issues found. The project is to be completed by 31 December, 2011. The project falls within the IT Capital Investment 2011 budget and the project proposal is recommended by the TMC. Bob moved, and Marshall seconded the following resolution: RESOLUTION The IAOC approves IOLA to Develop the Migration Plan at a cost of and requests the Internet Society to enter into a Work Order to effect the project. Ryan of AMS is going to Denmark to work with IOLA on the Migration Plan. The IAOC voted and approved that already. The IAOC has a Work Order with AMS to do this and it is about USD 2000 plus or minus for AMS to send Ryan to Denmark. A roll call vote was taken: Bernard [YES] Bob [YES] Dave [YES] Eric [YES] Lynn [YES] Marshall [YES] Ole [YES] Russ [YES] The motion passed unanimously. Agenda Scheduling Tool Update A statement of work has been prepared and was sent to the community for review. It will be up for review until 14 December, at which time it will be taken to the IAOC on 16 Dec for approval to go forward with the RFP. There have been no email responses on the IETF-sow mailing list as of yet. A special list and a special place online have been created for community review as suggested by Ole. It was also announced on the IETF list. 4. RFC Series Editor Search =========================== Ray Pelletier provided an update on the RFC Series Editor search. Travel Cost Approved $10k previously for travel expenses of the three finalists to go to Taipei but last minute travel costs have been higher than anticipated and Ray is suggesting an additional $5k for a total of 15k to underwrite the travel (not business class). Russ moved, and Marshall seconded the following resolution: The IAOC approves an additional $5,000 in travel expenses in support of the RSE search for the finalists to travel to Taipei during IETF 82, bringing the total approved funding to $15,000. With no discussion or objections, the motion passed. Next Steps There will be face-to-face interviews with the finalists in Taipei with RSOC, Russ, Bernard and the RFC Production Center and then it is anticipated that the RSOC will make a selection of an RSE. The RSOC will send a report to the IAB and it is expected the IAB will transmit its request to the IAOC for it to try and negotiate an agreement with the selectee. . 5. IAOC Schedule for Taipei (Wiki, Schedule) ============================================ Saturday is the Code Sprint at 930. Sunday is the Meet and Greet and Welcome Receptions. On Monday the office hours for the tech plenary will be at 1610 - 1630. Tuesday will be the Social from 1900-2200. Wednesday will be additional the IAOC meeting from 0730 - 0900 in room 202B and IAOC office hours from 1610-1630. IETF Operations and Administration Plenary will be from 1630-1930. It was noted that there should a bridge for the 0730 meeting. 6. TZ (Time Zone) Database Update ================================= Ray Pelletier provided an update on the Time Zone Database transfer. ICANN has hosted it, and there has been no further legal activity. Russ said he is waiting for the RFC proposal and has been for weeks. 7. AOB ====== . Bob Hinden adjourned the IAOC meeting at 11:08 am EDT.