IAOC Meeting 
2011-11-03 14:00 UTC / 10:00 EDT 

Bernard Aboba [PRESENT] 
Bob Hinden [PRESENT, Chair] 
Dave Crocker [PRESENT] 
Eric Burger [PRESENT] 
Lynn St. Amour [PRESENT] 
Marshall Eubanks [PRESENT] 
Ole Jacobsen [PRESENT] 
Ray Pelletier [PRESENT, IAD] 
Russ Housley [PRESENT] 


David Kessens [Guest] 
Jewellee Dalrymple [SCRIBE] 


Draft IAOC Agenda 


1. Minutes 
2011-10-06 
2011-09-22 
2011-09-15 
2011-09-08 
scribe status 

2. Meetings 
Taipei - badge checking, network, F&B 
3 Year Plan Overview 
IETF 90 Venue Selection 
Regions for 2015 
Paris - Host update 
3. Tools 
RPS RFP Award 
IOLA DB Conversion WO #7 
Agenda Scheduling Tool Update 
4. RSE Search 
Travel Cost 
Next Steps 
5. IAOC Schedule for Taipei (wiki, schedule) 
6. TZ Database Update 
7. AOB 
1. Minutes 
========== 
Minutes 
2011-10-06 
2011-09-22 

These minutes have been reviewed. 

Dave Crocker moved, and Marshall Eubanks seconded a motion to approve the 
minutes with the minor edits to 2011-09-22 

The motion passed without objection, and the minutes were approved. 

Scribe Status 


Ray said he has worked with Greg Kapfer to identify ISOC staff to take the 
IAOC minutes. Jewellee Dalrymple is with us today and we will continue to 
look for a backup or second as well. Bob feels it is the right thing to do at 
this point, and it would be good to have a second person. Marshall asked how 
the expense is going to be allocated and Ray said that at the current time it 
is part of the G&A, so there is no additional charge. Bob will start working 
on plenary slides next week and include this item. 

2. Meetings 
=========== 
a. Taipei badge checking, networking and F&B 
Badges - there will be no badge checking according to the host, TWNIC. 

Network -Circuits will be delivered Friday. The equipment has arrived and 
the volunteer team is arriving next week 

F&B - Host spoke with TICC 

i. 
no problem for people with special dietary restrictions to bring in 
food from the outside. 
ii. 
also feels that TICC will be flexible with other outside food, as long 
as folks are not "too over", too bold about it. 
iii. meeting rooms have to be specially prepared to accommodate food (the 
Host providing additional carpeting over the existing carpeting). 
iv. 
currently only have 1 breakout that can have food/drink brought in, 
most of the other rooms are either offices or IESG/IAB breakfast 
rooms. 
There will be a note that goes out this week regarding food and beverage. The 
way to handle outside meeting catering is to coordinate through Marcia or the 
restaurants that are part of the venue. 

b. 3 Year Plan Overview 
With the action by the IAOC today and the site visit for IETF 91 in December 
we will be current with the 3 year plan. 

c. IETF 90 Venue Selection 
<Confidential> </confidential>. 

d. Regions for 2015 
The goal is to continue with the three year plan and to select the target 
regions for IETFs 92, 93, and 94. The recommendation to the IAOC from the 
Meetings Committee is for the IETF 92 meeting to be held in the Americas, the 
IETF 93 meeting to be held in Europe, and for the IETF 94 meeting to be held 
in Asia. In the preceding year the meeting held in Europe was in March and 
the meeting in the Americas was in July so the IAOC is just flip-flopping 
those locations. The current timing for the IETF 94 meeting Asia is during 
the best climate. Note: Americas not just being North America so locations 
could include Central and South America for a venue for 2015 upon the 
recommendation of the Meetings Committee. 

Eric moved, and Marshall seconded to approve the recommendation of the 
Meetings Committee. Without objection the recommendation was approved. 

e. Paris host update 
<Confidential> </confidential>. 


Bernard mentioned there is now an airline dispute, which could disrupt plans. 

Bob will work on a slide about not having a host for Paris and that the IAOC 
will make a decision in December whether to make a change to the registration 
fee and that may help get a host. Bob asked if we will close on IETF 91 
before the end of the year, and Ray said the plan is to do a site visit in 
December so it is not likely the IAOC will get it under contract by then, but 
definitely before the spring IETF meeting in accordance with the three year 
plan. 

3. Tools 
======== 
RPS RFP Award (Remote Participation Services Functional Specifications 
Development 
Award) 


Ray provided an update on the RPS RFP Award. An RFP was issued on 19 October 
for the development of Functional Specifications for Remote Participation 
Services. 5 proposals were received by 1 Nov. They were reviewed by the TMC 
with Russ Housley abstaining. TMC recommended Paul Hoffman to perform the 
work based upon best proposal, methodology detail, management through 
consensus, and prior successful experience. The cost is <confidential> 
</confidential>. The funds are available in the 2011 and 2012 Tools 
Development Budget. 


Marshall moved, and Eric seconded the following resolution: 


RESOLUTION 
Whereas Paul Hoffman is qualified to develop the Functional Specifications 
for Remote Participation Services, has a superior approach to the development 
of the specifications, and will manage the process through consensus and RFC 
publication. Resolved that the IAOC awards the task of developing the 
Functional Specifications for Remote Participation Services to Paul Hoffman 
and requests the Internet Society to enter into a contract for such work at 
<confidential> </confidential>. 


A roll call vote was taken: 


Bernard [YES] 
Bob [YES] 
Dave [YES] 
Eric [YES] 
Lynn [YES] 
Marshall [YES] 
Ole [YES] 
Russ [ABSTAIN] 


The motion passed. 


IOLA DB Conversion WO #7 


The goal of the project is to develop the migration plan. This includes 
assisting the AMS developer with porting of Secretariat tools during the 
Denmark trip, setting up a test environment and gather IETF testers, fix any 
issues found, develop a migration plan with Henrik (the PM for the project), 
set the branch live, and fix any issues found. The project is to be completed 
by 31 December, 2011. The project falls within the IT Capital Investment 2011 
budget and the project proposal is recommended by the TMC. 


Bob moved, and Marshall seconded the following resolution: 


RESOLUTION 



The IAOC approves IOLA to Develop the Migration Plan at a cost of 
<confidential> </confidential> and requests the Internet Society to enter 
into a Work Order to effect the project. 

Ryan of AMS is going to Denmark to work with IOLA on the Migration Plan. The 
IAOC voted and approved that already. The IAOC has a Work Order with AMS to 
do this and it is about USD 2000 plus or minus for AMS to send Ryan to 
Denmark. 

A roll call vote was taken: 

Bernard [YES] 
Bob [YES] 
Dave [YES] 
Eric [YES] 
Lynn [YES] 
Marshall [YES] 
Ole [YES] 
Russ [YES] 

The motion passed unanimously. 

Agenda Scheduling Tool Update 

A statement of work has been prepared and was sent to the community for 
review. It will be up for review until 14 December, at which time it will be 
taken to the IAOC on 16 Dec for approval to go forward with the RFP. There 
have been no email responses on the IETF-sow mailing list as of yet. A 
special list and a special place online have been created for community 
review as suggested by Ole. It was also announced on the IETF list. 

4. RFC Series Editor Search 
=========================== 
Ray Pelletier provided an update on the RFC Series Editor search. 

Travel Cost 

Approved $10k previously for travel expenses of the three finalists to go to 
Taipei but last minute travel costs have been higher than anticipated and Ray 
is suggesting an additional $5k for a total of 15k to underwrite the travel 
(not business class). 

Russ moved, and Marshall seconded the following resolution: 

The IAOC approves an additional $5,000 in travel expenses in support of the 
RSE search for the finalists to travel to Taipei during IETF 82, bringing the 
total approved funding to $15,000. 

With no discussion or objections, the motion passed. 

Next Steps 

There will be face-to-face interviews with the finalists in Taipei with RSOC, 
Russ, Bernard and the RFC Production Center and then it is anticipated that 
the RSOC will make a selection of an RSE. The RSOC will send a report to the 
IAB and it is expected the IAB will transmit its request to the IAOC for it 
to try and negotiate an agreement with the selectee. 

<Confidential> </confidential>. 

5. IAOC Schedule for Taipei (Wiki, Schedule) 

============================================ 


Saturday is the Code Sprint at 930. 
Sunday is the Meet and Greet and Welcome Receptions. 
On Monday the office hours for the tech plenary will be at 1610 - 1630. 
Tuesday will be the Social from 1900-2200. 
Wednesday will be additional the IAOC meeting from 0730 - 0900 in room 202B 
and IAOC office hours from 1610-1630. IETF Operations and Administration 
Plenary will be from 1630-1930. It was noted that there should a bridge for 
the 0730 meeting. 


6. TZ (Time Zone) Database Update 
================================= 
Ray Pelletier provided an update on the Time Zone Database transfer. ICANN 
has hosted it, and there has been no further legal activity. Russ said he is 
waiting for the RFC proposal and has been for weeks. 

7. AOB 
====== 
<Confidential> </confidential>. 

Bob Hinden adjourned the IAOC meeting at 11:08 am EDT.