IAOC Meeting 2011-11-16 7:45 China Standard Time Bernard Aboba [PRESENT] Bob Hinden [PRESENT, Chair] Dave Crocker [PRESENT] Eric Burger [PRESENT] Lynn St. Amour [PRESENT] Marshall Eubanks [NOT PRESENT] Ole Jacobsen [PRESENT] Ray Pelletier [PRESENT, IAD] Russ Housley [PRESENT] Karen O'Donoghue [SCRIBE] David Kessens [GUEST] DRAFT Agenda Agenda: 1. Minutes 2. Taipei Numbers: Budget impact 3. ISOC Contingency Funds 4. RSE Search Update 5. AntiTrust Policy 6. Agenda Scheduling RFP 7. Meetings Update 8. IT Update 9. Plenary Slides 10. AOB Bob Hinden called the meeting to order at 7:45 am CST. 1. Minutes =========== The minutes for 2011-09-08 were distributed via email in advance of the meeting. There are still several outstanding sets including 2011-09-15, 2011-10-20, 2011-11-03, and 2011-11-07. There is an ongoing effort to get the overdue minutes completed. Dave Crocker moved, and Bob Hinden seconded a motion to approve the minutes for 2011-09-08. There were no objections, and the minutes were approved. 2. Taipei Numbers: Budget impact ================================= Ray Pelletier went over the preliminary numbers for the Taipei meeting. The attendance number is down by approximately 200 people. This will have an impact on the budget. There was some discussion on possible reasons for this, but there is not enough data yet to draw any conclusions. 3. ISOC Contingency Funds ========================== Lynn St. Amour provided a preliminary document from ISOC discussing the topic of ISOC contingency funds planning. Lynn St. Amour addressed the document by providing a brief overview of ongoing discussions on the ISOC Board with respect to ISOC contingency funds. The ISOC Board has established a number of committees including a Finance Committee. This Finance Committee is reviewing all aspects of ISOC's financial status including contingency funds. Lynn further described PIR's status as a supporting organization of ISOC. In the context of the IETF, Lynn thinks the IAOC needs to look at two efforts: 1) What are our current contracts and obligations; and 2) What does the IAOC want ISOC to do about continuity of operations for the IETF? Lynn pointed out that this is not something that the IAOC can discuss in 15 minutes, and she suggested that time be set aside at the next retreat. Bernard Aboba pointed out that there needs to be significant analysis done prior to having this discussion. Another aspect of this analysis may be reviewing BCP 101 to see if any updates are in order. For example, booking two meetings out versus nine has a significant impact on the amount of cash commitment required. It was agreed that the budget committee would investigate longer-term continuity of operations and provide some information back to the full IAOC by the end of the year. 4. RSE Search Update ===================== Ray Pelletier provided a short update on the RSE search. The RSOC has met and made a selection. The next step is the selection will be sent to the IAB for approval. Once the IAB approves the selection, the IAOC will be asked to establish a contract with the selection. There was some discussion regarding differentiating between the IAB, RSOC, and IAOC roles in the process especially with regard to RSE compensation. Ole Jacobsen agreed to take an action to synch with Fred Baker on the topic. 5. AntiTrust Policy ==================== Ray Pelletier provided an update on the AntiTrust Policy discussion. On 27 July the IAOC approved the following resolution: At the request of the IESG upon their consideration of the need for such the IAOC approves the expenditure of funds for the development of an IETF Antitrust Policy at a not-to-exceed cost of and requests the Internet Society to execute appropriate Work Orders with Contreras Legal Strategies to effect this decision. After the resolution passed, the IESG expressed some concerns about the development of such a policy. At the 6 Oct 2011 meeting, the IAOC asked ISOC to investigate whether it would be prudent for the IETF to have an AntiTrust policy. After consulting with ISOC's attorneys, ISOC feels that given the IETF's position and activities (as well as those of the IESG and IAB), ISOC recommends that an antitrust policy would be a prudent step in protecting those organizations (and thus ISOC) from unwarranted litigation. The next steps are the IAOC Chair sends a note to IETF Chair concerning recommendation, the IETF Chair responds in agreement, and the IAD notifies Contreras Legal Strategies to commence work. 6. Agenda Scheduling RFP =========================== Ray Pelletier reported that the SOW for the Agenda Scheduling RFP was undergoing tools team review. 7. Meetings Update ==================== Ray Pelletier provided a quick update on the status of meeting planning for the next three years. We are on track to get three years worth of meetings under contract. 8. IT Update ============= Ray Pelletier provided an update on the status of the various IT projects. At this point, $212K is completed, $113K is in process, and $47K is awaiting work. The current projection is that $325K will be executed by the end of the year, under the 2011 budgeted amount of $429K. 9. Plenary Slides ================== Bob Hinden has distributed a draft version of the slides for the plenary. There were no significant issues identified. 10. AOB ======== Russ Housley raised the ongoing concern from the NomCom that only employees of large companies are able to accept area director positions. Several possible approaches for addressing this issue were discussed. Several concerns were expressed, and further discussion is required. As we are over time for today, the discussion was deferred. Bob Hinden adjourned the meeting at 9:07 am CST.