IAOC Meeting
2011-12-01 14:00 UTC / 10:00 EST
Bernard Aboba [PRESENT]
Bob Hinden [PRESENT, Chair]
Dave Crocker [PRESENT]
Eric Burger [PRESENT]
Lynn St. Amour [PRESENT]
Marshall Eubanks [PRESENT]
Ole Jacobsen [PRESENT]
Ray Pelletier [PRESENT, IAD]
Russ Housley [PRESENT]
Karen O'Donoghue [SCRIBE]
David Kessens [GUEST]
Draft IAOC Agenda
=================
1. Minutes
2. E-Vote re: RSE Contract Negotiations Acknowledgment
3. RSE Contract Award
4. WG Milestone Tool Award
5. VeriLan Extension Action
6. Meetings Update
7. 2012 Reg Fees
8. IT Update
9. 2012 Calendar
10. 2012 Retreat
11. AOB
Bob Hinden called the meeting to order.
1. Minutes
===========
Minutes for 2011-10-03 were distributed in advance and
several modifications made over the mailing list. Marshall
Eubanks moved, and Bob Hinden seconded a motion to approve
the minutes as modified. There was no discussion, and the
minutes were approved unanimously. There are still some
overdue minutes that need to be completed.
2. E-Vote Acknowledgement Re: RSE Contract Negotiations
=======================================================
On 18 November the Chair, Bob Hinden, initiated an e-vote
to authorize the Internet Society to negotiate an agreement
with the selected RSE. It was noted that the results of the
e-vote would be noted in the minutes of the IAOC call being
held 1 December 2011. The following motion was made by Bob
Hinden and seconded by Ole Jacobsen:
Whereas the IAB has requested the IAOC to try to
negotiate an agreement with
as RFC Series Editor and has
provided compensation guidance for the position.
The IAOC requests the Internet Society to try to
negotiate an agreement with
for the position of RFC Series
Editor in accordance with the IAB-provided compensation
guidance, such agreement to be subject to IAOC review
before execution.
Bob Hinden reported the results of the e-vote on 21
November as follows:
Bernard Aboba [YES] November 18, 2011 6:26:05 PM GMT+09:00
Lynn St. Amour [YES] November 20, 2011 1:57:14 AM GMT+09:00
Eric Burger [YES] November 18, 2011 10:39:50 PM GMT+09:00
Dave Crocker [YES] November 18, 2011 6:36:25 PM GMT+09:00
Marshall Eubanks [YES] November 18, 2011 10:43:16 PM
GMT+09:00
Bob Hinden [YES] November 18, 2011 6:24:46 PM GMT+09:00
Russ Housley [ ]
Ole Jacobsen [YES] November 18, 2011 6:23:19 PM GMT+09:00
A quorum of eligible voters replied, with all voting YES;
therefore, the vote passes. Finally, Russ Housley noted on
22 November via email that he would have voted yes as well
had he been online at the time.
3. RSE Contract Award
=======================
Ray Pelletier provided an update on the RSE contract award.
On 21 November the IAOC requested ISOC to negotiate an
agreement with RSE appointee at the request of the IAB. Ray,
as IAD, has negotiated an agreement with the appointee with
input from the RSOC, counsel, ISOC and the appointee. Ray
summarized the terms and compensation of the agreement. The
total amount is less than what is currently in the 2012
budget for the RSE and transition. The next steps are the
IAOC approves the agreement, the appointee executes
agreement, ISOC signs the agreement, the IAOC notifies the
IAB, the other candidates are notified, and the IAB makes
the announcement.
Bob Hinden moved and Marshall Eubanks seconded the
following resolution:
Whereas the IAB requested the IAOC to negotiate an
agreement with its appointee as the RFC Series Editor
and
Whereas the Internet Society at the request of the
IAOC has successfully negotiated an acceptable agreement
with the appointee
The IAOC approves the RSE Agreement version -05 between
the Internet Society and the RFC Series Editor,
.
During the discussion of the resolution, Marshall objected
to getting the document 20 hours before approval. It was
pointed out that this has been a multistage review, and it
is a straightforward contract. Eric Burger clarified that
this is a consulting agreement not an employment agreement,
and Bernard Aboba noted that it was refreshingly simple.
Bob Hinden asked whether the contract should refer to the
specific draft (-02), but Bernard noted that the -02 draft
is not a consensus document. There is language in the
agreement to allow for using the final IAB-approved
document. With no other issues with the document, Bob
Hinden called for the roll call vote:
Bernard Aboba [YES]
Bob Hinden [YES]
Dave Crocker [YES]
Eric Burger [YES]
Lynn St. Amour [YES]
Marshall Eubanks [YES]
Ole Jacobsen [YES]
Russ Housley [YES]
The resolution passed unanimously.
Marshall Eubanks asked that his original concern be
addressed. Bob Hinden agreed that the document should have
gone out sooner, but the constraints of the short turn
around time between the IETF meeting and now with the
intervening holidays made the coordination with all the
parties difficult. After further discussion on process
guidelines and constraints, Bob Hinden acknowledged that
there was some frustration with the process, and that
possible process improvements could be a possible retreat
agenda item.
4. WG Milestone Tool Award
==========================
Ray Pelletier provided an overview of the WG Milestone Tool
Award. IOLA is under contract to perform python development
work through an IDIQ Master Services Agreement (MSA). The
goal of this project is to extend the IETF Data Tracker
with support for managing working group milestones. The
project will be completed in early February, and the code
will belong to the IETF Trust. Henrik is the PM for the
project, and the cost is not-to-exceed
. The project falls within the IT
Capital Investment 2012 Budget and is recommended by the
subcommittee.
Russ Housley moved, and Marshall Eubanks seconded the
resolution. During discussion, Russ Housley asked if the
management reserve was added to the bid. A friendly
amendment was accepted to make the cost
resulting in the following
resolution:
The IAOC approves IOLA to develop the Working Group
Milestone Tool at a cost of
and requests the Internet Society to
enter into a Work Order to effect the development of
the project.
Bernard Aboba [YES]
Bob Hinden [YES]
Dave Crocker [YES]
Eric Burger [YES]
Lynn St. Amour [YES]
Marshall Eubanks [YES]
Ole Jacobsen [YES]
Russ Housley [YES]
The resolution passed unanimously.
5. VeriLan Extension Action
===========================
Ray Pelletier provided an overview of the VeriLan contract
extension. VeriLan's contract is for operating the NOC at
the IETF Meetings. VeriLan's Master Service Agreement has a
3-year term expiring on 31 March 2012. The Agreement allows
for two one-year extensions. VeriLan has been consistently
successful in their delivery of wireless services to IETF
meetings over this period based upon the general
experience and IETF meeting survey results. The
recommendation is to extend the contract by one year.
The question is does anyone feel that before acting on the
extension the IAOC should solicit input from the community?
If we do this, will we need to do this on all other
contracts or extensions? This was viewed to be a slippery
slope. This is an operations function versus a community
function, and we have been getting regular community input
through the meeting surveys. Marshall suggested that the
topic of community input should be an agenda item for the
retreat.
Bob Hinden moved, and Marshall Eubanks seconded the
following resolution:
Whereas the VeriLan team has delivered consistent
satisfactory to excellent network coverage for IETF
meetings during the term of the Master Services
Agreement the last three years based upon meeting
surveys and the experience of IAOC members
The IAOC approves extending the Verilan Master Services
Agreement providing for the delivery of network services
to IETF meetings one year and request the Internet
Society to effect the appropriate contractual
arrangements.
Bernard Aboba [YES]
Bob Hinden [YES]
Dave Crocker [YES]
Eric Burger [YES]
Lynn St. Amour [YES]
Marshall Eubanks [YES]
Ole Jacobsen [YES]
Russ Housley [YES]
The resolution passed unanimously.
6. Meetings Update
==================
Ray Pelletier went over the status of the effort to execute
the three-year meeting plan. The current status chart shows
that we are on track to get the meeting contracts in place
for the next three years with the one remaining meeting is
expected to be done in Q1 of 2012.
Ray also went over the Taipei meeting numbers. In general,
attendance was down, revenues down, and sponsorship and
commissions down. There was an expense savings of $40K
resulting in a net budget shortfall of $142K. The numbers
are not yet final. Further discussion was directed to the
meetings committee.
7. 2012 Registration Fees
=========================
Ray noted that the next call will need to address 2012
registration fees. Bob Hinden asked Ray to request that
Drew Dvorshak attend that call as the IAOC will need an
update on sponsorships to address registration fees. Bob
Hinden also noted that the IAOC will need the supporting
data before the call in order to be prepared to discuss the
topic on the call.
8. IT Update
=============
Ray Pelletier provided an update on the state of the IT
development efforts.
Completed to Date: $259K
In Work: $55k
Awaiting Work: $50k
2011 Budget: $429k
2011 Forecast: $309k
9. 2012 Calendar
===================
The proposed 2012 IAOC calendar was sent to the list.
Members are asked to review it and send in comments.
10. 2012 Retreat
=================
The dates and location for the retreat will be finalized
once the Nomcom process has completed so that any potential
new members can be adequately represented.
11. AOB
========
Marshall Eubanks asked if there were any complaints about
the venue not allowing people to bring in food, given the
discussion on the attendee and IETF mailing lists about
this point before the meeting. Dave Crocker asked if the IAOC
should send a message to the food list to see if there were
any issues. David Kessens indicated that he felt it should
be part of the regular survey.
Bob Hinden adjourned the meeting at 11:12 am.