IAOC Meeting 2012-01-05 14:00 UTC / 10:00 EDT Bob Hinden [PRESENT, Chair] Dave Crocker [PRESENT] Eric Burger [PRESENT] Lynn St. Amour [PRESENT] Marshall Eubanks [PRESENT] Ole Jacobsen [PRESENT] Ray Pelletier [PRESENT, IAD] Russ Housley [PRESENT] David Kessens [Guest] Jewellee Dalrymple [SCRIBE] Draft IAOC Agenda 1. Minutes 2011-09-15 TV/RP 2011-10-20 TV/RP 2011-11-03 JD 2011-12-01 KO (not distributed) 2011-12-15 JD 2. IAB Assistance Jan 2012 3. Meetings Update 4. IT Update 5. DMCA Agent Registration 6. 2012 Calendar 7. 2012 Retreat 8. AOB a. Response to the IETF list about the Paris hotel reservations process and cancellation policy 1. Minutes =========== The following minutes are ready for approval: 2011-09-15, 2011-10-20, 2011-11-03, and 2011-12-15. Each have modifications but are ready for adoption. Bob moved, and Ole seconded a motion to approve the 2011-09-15, 2011-10-20, 2011-11-03, and 2011-12-15minutes with changes. The motion passed unanimously, and the minutes were approved. There was discussion about how the IAOC decides what is 'confidential'. Ray will add that as a topic for the next IAOC call. There should be a written proposal. The 2011-12-01 minutes we not discussed. 2. IAB Assistance Jan 2012 =========================== On 30 March 2011 the IAOC approved funding for an IAB Executive Assistant and funding was identified for that purpose through the balance of the year. The gap issue was raised during a conversation between Ray and Karen and was noted as an oversight that it wasn't handled sooner. The feedback is that the service is very helpful to the IAB. The resolution approved on 30 March 2011 is as follows: RESOLVED that the IAOC approves the creation of a position commencing 28 March 2011 of IAB Executive Assistant within the AMS Secretariat Agreement at a cost for 2011 of $40,000, plus expenses not-to-exceed $7,500 and requests the Internet Society to effect such amendments as necessary to create and fund the position. The position was rolled into the Secretariat contract which begins 1 February 2012 leaving a one month gap in funding, i.e., January 2012. Eric moved, and Bob seconded the following resolution: RESOLUTION Request is for funding for the position for January 2012. Funds are available in the 2012 Special Projects budget. RESOLVED That the IAOC approves the funding of the IAB Executive Assistant position for the period January 1 - 31 2012 at a cost not-to-exceed . Bernard [YES] Bob [YES] Dave [YES] Eric [YES] Lynn [YES] Ole [YES] Russ [YES] [Marshall did not vote as he had not yet joined the meeting.] The motion passed. 3. Meetings Update =================== 83 Paris - Reg opened 21 Dec with 41 registrations so far. 123 Registered 42 US 29 China 8 China Mobil 8 Cisco Reservations method have been an issue and have been discussed on the list. The issue has been known for a long time. The IAOC can't really tell people until we have the venue so it couldn't have been communicated any earlier to the community. Concorde Lafayette Fax (IETF 63 July 2005 was also a fax - their SOP for large groups?) - This is a really old-fashioned way to do things, but things are different in different countries (an example of cultural differences), so there really isn't a problem. It was something that was considered prior but it was a tradeoff to the room price. They're avoiding the online registration fee that they probably pay a premium for and can pass those savings along to guests. This topic is important overall and might require some proactive work during the upcoming retreat (developing a more collaborate tone between the IETF community and the IAOC). [Marshall joined the meeting.] IETF 89 The IAOC discussed negotiations with a possible venue in Europe. 91 Hawaii - the contract has been completed early. 92 Americas - Venues to be considered during the 9 Jan Meetings Committee call. It's better to discuss what the positive reasons for going to a place rather than the reasons not to. Mexico for example is a part of North America and it's easier for people to get to, but a safe city would have to be selected; although safety and security are considered when choosing any venue. There are venues in places like Brazil and South Africa that seem, at least on the surface, to be fully compatible with the requirements of hosting an IETF meeting. There is broad consensus that IETF meetings should be held in places that facilitate the work of the IETF, and also that in some sense "the pain should be shared" (i.e., that major groups of attendees should have meetings in or close to their region, at frequencies roughly proportional to their contribution to the total work of the IETF). There is also both consensus and precedent that, to meet these requirements, at times meetings will have to be held in locations without a large scale IETF participation (e.g., meetings in Hawaii, which is convenient for Asian participation). There is not at present consensus on selecting IETF meeting locations based on other criteria. This topic clearly warrants further discussion - possibly at the upcoming retreat. a. The IAOC adopted a 1-1-1* plan, with the * to reflect a willingness to consider venues in new locations, such as in the Southern Hemisphere b. AMERICAS for March 2015 was recommended by and accepted by the IAOC as a reflection of that willingness c. Survey results to the question about whether people would attend a meeting held in Central or South America only 11% said no. Https://www.surveymonkey.com/sr.aspx?sm=U1qsG4yhatfBRwDRFnflVeRsnZJry8ckjjWS Cu8YtHA_3d 4. IT Update =========== Completed: USD 264k 1. DB Conversion WO # 2 2. DB Conversion WO # 3 3. DB Conversion WO # 4 4. DB Conversion WO # 5 5. DB Conversion WO # 6 6. IDST Development 7. IPR Management Tool 8. WG & Alt Streams Dev (Front End) 9. Materials Management Tool 10. Alternate Streams Specs Requirements 11. WG Charter Tool Specs 12. Draft Tracking Community Specs 13. Back End Specifications Requirements 14. Charter Milestone Management Specs Development 15. IETF Meeting Session Management 16. Blue Sheet Generation Tool 17. XML2RFC Command Line Tool 18. WG Charter Tool 19. ALT Streams Enhancements 20. Telechat Interface 21. XML2RFC GUI Tool In work: USD 95k 1. RFC Management - AMS 2.* Draft Tracking Tool - Yaco (Acceptance Testing) 3. Secretariat Tools Update for DB Conversion - AMS 4.* Back End Development - IOLA (IANA Input) 5.* Agenda Scheduling Specs Dev - AMS 6.* Remote Participation Services Spec Dev - Hoffman (Draft Near) 7. Work Order #7 - IOLA 8. Charter Milestone Management Development - IOLA Awaiting work: USD 29k 1. Working Group Draft Version 00 Approval Tool - AMS 2. Agenda Scheduling Tool Development 2011 Budget: USD 429k 2012 Budget: USD 215k 2011 : Life Cycle DB Schema Completed 2012 : Life Cycle Data Tracker Deployed (-00 to RFC ####) If the tools management committee felt there were issues to come before the IAOC they would come forward and identify them. 5. DMCA Agent Registration ====================== Under the terms of the Digital Millennium Copyright Act, content providers can get some "safe harbor" protection; however to do this their web site MUST have a designated agent registered with the Copyright Office, and must provide the contact information for that agent. Currently the CNRI is listed as Agent for Secretariat. The list proposal is for the IAOC register as the designated entity, that the IAOC use the IETF Counsel to serve as Agent, that the IACO use legal@ietf.org (for this and all mail to counsel), and for the IAOC to post all DMCA notices on the IETF web site (as this may dissuade some potential notice senders, and will at least make the community happy to see this type of proactive transparency). If there are no objections or modifications to the list proposal, then the IAOC will carry it out. 6. 2012 Calendar ============== The online calendar will be updated with the 2012 IAOC calendar. There were no other changes since the last version was released. 7. 2012 Retreat ============= ISOC is having an INET meeting in Geneva from April 22-24. This might be a good time to meet if a large number of Committee members would be in attendance. The IAOC is still considering other dates and locations and may put out a Doodle poll to check the availability of the Committee members including future members. Russ - prefers to meet before Global INET in Geneva Marshall - probably not before the Global INET, objects to Geneva Ole before (and after RIPE 64), else US, Reston Dave - objects to Geneva, prefers Reston David - objects to Reston, prefers Geneva 8. AOB ======= The dates of the next two IAOC meetings were discussed. Bob Hinden adjourned the IAOC meeting at 11:15 am EST.