IAOC Meeting 2012-02-02 14:00 UTC / 10:00 EST Bob Hinden [PRESENT, Chair] Dave Crocker [NOT PRESENT] Eric Burger [NOT PRESENT] Lynn St. Amour [PRESENT] Marshall Eubanks [PRESENT] Ole Jacobsen [PRESENT] Ray Pelletier [PRESENT, IAD] Russ Housley [PRESENT] Bernard Aboba [PRESENT] Mia McAuley [Guest] Jewellee Dalrymple [SCRIBE] Draft IAOC Agenda ================= 1. Minutes 2011-12-01 KO 2012-01-05 JD 2. Secretariat Award 3. PM Contract Extension 4. Open Internet/IETF Endowment Update 5. Sponsored Protocol Demonstration Proposal 6. Agenda Scheduling Dev RFP 7. Retreat Location 8. Meetings 9. DMCA Update 10. AOB Bob Hinden called the meeting to order at 10:05 AM EST. 1. Minutes =========== The following minutes are ready for approval: 2011-12-01 and 2012-01-05. Each have modifications but are ready for adoption. Bob moved, and Bernard seconded a motion to approve the 2011-12-01 and 2012-01-05 minutes with modifications. Without objections, the minutes were approved. 2. Secretariat Award ===================== The IAOC approved the award of the Secretariat Services contract to AMS on 8 Sept 2011. The contract is to begin 1 February 2012. The RFP Committee (Bob, Russ, Dave, Ray) has reviewed and recommends its approval and final award to the IAOC. The agreement was forwarded to IAOC on 28 January for review and discussion. Marshall moved, and Russ seconded the following resolution: Resolution The IAOC hereby approves the agreement negotiated by the Internet Society with AMS for the delivery of Secretariat services and awards AMS the Secretariat services contract. Bernard [YES] Bob [YES] Lynn [YES] Marshall [YES] Ole [YES] Russ [YES] The motion passed. 3. PM Contract Extension ========================= The PM contract was for two years and expires on 1 February 2012. The contract permits 2 one-year extensions at the option of the parties. Non-PM duties include: a. Emergency assistance - TMC defined and managed b. Tool transition to the Secretariat - tools call will identify the projects, TMC will manage (e.g. daemon) c. As directed by the TMC Funds will be drawn from the Capital IT budget for PM duties and from the IT Maintenance budget for non-PM duties. Bob moved, and Russ seconded the following resolution: RESOLUTION The IAOC approves a one-year extension to the PM services agreement between ElfTools and the Internet Society, at a compensated rate of . Such agreement to also include non-PM duties as needed, and directed by the IAD at the request of the Tools Management Committee. The Internet Society is requested to modify the current agreement as required. Bernard [YES] Bob [YES] Lynn [YES] Marshall [YES] Ole [YES] Russ [YES] The motion passed. 4. Open Internet/IETF Endowment Update ======================================= Lynn provided an update on the progress of the Endowment. She said they are moving forward to launch the endowment formally during the Global INET. It will be called the Open Internet Endowment and its projects will be dedicated to open Internet initiatives. Specifically, the Open Internet Endowment will support the sustainability of the IETF, projects related to new IETF standards development, and other open standards initiatives. A document will be distributed next week with specifics. Although the governance structure needs to be presented before the Internet Society Board of Trustees for approval, the IAOC needs to give an indication that it is happy with the formulation. Ideally, it will be created under the auspices of the Internet Society. An advisory committee will be set up under ISOC and it should have a minimum of the IETF Chair, IAOC chair, and a TBC number of major donors. This group is responsible for bringing in new donors and would also recommend the disbursement of funds, and appropriate investment policies according to the terms of the Endowment. Ultimate fiduciary responsibility would likely fall to the ISOC Board. The fund would also have a separate investment policy; an evaluation of an investment manager would be included. It will run much the way the IAOC runs. Our goal is a 5-year campaign to raise between USD 20M and 50M. We've identified 75 prospects by virtue of their history of giving and affordability. With respect to the co-chairs it would be an individual who pledges to give a significant donation themselves. The IETF brings new work in. Regarding the level of community engagement - the IAOC should inform the community and let the open mic be the opportunity for them to make comments. The proposal should also go out a week before the plenary. 5. Sponsored Protocol Demonstration Proposal (Alcohol & Protocol) ======================================================== Drew has prepared a sponsored protocol demonstrations proposal for review. It is loosely based on the NANOG Beer & Gear events. Sponsored Technology Displays Options a. In the Terminal Room or Similar (e.g. registration area, beverage break area) b. In the Welcome Reception c. A new Event similar to Beer & Gear Information is needed to identify the option with the greatest success potential: a. The sense of the community on acceptability b. The sense of the parties who have expressed current interest in terminal room displays (are there any/enough of them?) This issue needs to be reviewed and then discussed on the list (Ray will resend Drew's document) and then can be brought to a motion and resolution on the next call. Ideally, the discussion on the list will formulate the resolution. Only one option should be chosen. Ideally the IAOC would like to publically propose it and then talk about it in plenary in Paris. 6. Agenda Scheduling Dev RFP ============================= On 22 September, the IAOC approved going to an RFI or RFP for the development of an Agenda Scheduling Tool to automate the IETF meeting scheduling process. At that time it was reported that AMS has developed specifications, currently undergoing final review, for the proposed Agenda Scheduling Tool. The SOW was iterated following Tools Dev and IESG review. It is being sent back to them for final review. It is the intent of the TMC to send out an RFI/RFP when SOW review is completed. The reason the review was previously limited is because the people actually using the tool is a limited set, so it was felt that the people who have a use for the tool such as the Area directors and the Secretariat, as well as the ToolS Development team should have a review. Whether this RFI should go to community for review and comment was discussed. It was agreed that vendor input, potential bidder input, and community input would be appropriate and that RFI was the mechanism to get that input. The TMC will identify places outside the IETF to get the RFI to. This process will take until April. 7. 8 - 9 May Retreat Location ============================== Ray noted there was discussion on the list of preferences for downtown as opposed to an office park somewhere. Ray shared a list of options for the West coast and mid-US as the last meeting was in Reston and all the members are on the East of West coasts. Locations in the mid-US would include Chicago, St. Louis, Denver, San Antonio, New Orleans; locations in the West Coast would include San Francisco, Mountain View, and the Seattle/Bellevue/Redmond area. Discussion ensued and it was noted that the Internet Society Reston location is a cost-saver. Annapolis was also a good option and the IESG had that under consideration for its 3 - 4 May retreat; the Secretariat is looking into an Annapolis venue for the IESG. Availability in Redmond/Seattle is still being followed up on as well. More information is required before a choice can be made. If San Francisco is an option, the Hilton might be a good choice. The IAOC will make a decision after it receives more information about Annapolis and Seattle/Redmond possibilities. 8. Meetings ============ Ray gave an overview of the status of the 3-year plan, noting that IETF 89 was the last venue to be completed for the 2012 - 2014 years. IETF 83 Paris - current numbers Registered: 367 Paid: 126 1st Timers: 55 US: 139 CN: 89 FR: 17 CA: 13 GB: 12 JP: 12 These are all the countries where registration was in double digits. T-Shirt Contest: 1 submission to date. IETF 89 Marshall suggests that perhaps there should be stress test early in the morning to see if the network can handle it. The hotel may be agreeable to that. But it is not just a bandwidth issue; it is also the number of connections. It+s not a trivial issue. Ray will keep the IAOC informed about outcome of call. 9. DMCA Update =============== Ray is discussing with Jorge what items to post and then the application will be submitted; the application will go in shortly. 10. AOB ======== The IAB will elect its Chair on the Sunday of the IETF. One more appointment to the IAOC will occur by the Internet Society Board of Trustees, which will also occur during the next couple weeks. With assumptions, the only change that may be seen is whoever replaces Eric Burger as the ISOC Board appointee. Bob adjourned the IAOC meeting at 11:21 am EST.