IAOC Minutes 2012-02-16
IAOC Meeting
2012-02-16 14:00 UTC / 10:00 EST
Bernard Aboba [PRESENT]
Bob Hinden [PRESENT, Chair]
Dave Crocker [PRESENT]
Eric Burger [PRESENT]
Lynn St. Amour [PRESENT]
Marshall Eubanks [PRESENT]
Ole Jacobsen [PRESENT]
Ray Pelletier [PRESENT, IAD]
Russ Housley [PRESENT]
David Kessens [Guest]
Mia McAuley [SCRIBE]
Jewellee Dalrymple [SCRIBE]
IAOC Agenda
===========
1. Minutes
2012-02-02 JD
2. IOLA WO#8 e-vote
3. Retreat
4. Open Internet Endowment
5. IT Update
6. Meetings Update
7. Contracts
8. 2011 Preliminary Financial Results
9. AOB
Bob Hinden called the meeting to order at 10:03 AM EST.
1. Minutes
===========
The following minutes are ready for approval: 2012-02-02.
The minutes have modifications but are ready for adoption.
Marshall moved, and Dave seconded a motion to approve the
2012-02-02 minutes with modifications.
Without objections, the minutes were approved.
2. IOLA WO#8 e-vote
====================
1. An E-Vote was called by IAOC Chair, Bob Hinden, on 7
Feb 2012 on the following resolution:
The IAOC approves IOLA to execute the Implementation of the
Life Cycle Data Tracker Project at a cost of not-to-exceed
and requests the
Internet Society to enter into a Work Order to effect the
project.
2. Background information for the vote included:
(1) IOLA is under contract to perform development work
through an IDIQ Master Services Agreement (MSA) to
advance the implementation of the Life Cycle Data
Tracker
(2) Goal of this Implementation Project is to execute
the test plan, make any adjustments required by the
Secretariat tools conversion and fixes problems
uncovered during testing and after the branch goes
live
(3) Henrik is the PM for the project
(4) Cost: Not-to-exceed
(5) Project falls within IT Capital Investment 2012
Budget
(6) Project proposal is recommended by the Tools
Management Committee
3. On 8 February 2012, with all voting members having
voted, the IAOC Chair announced the results:
The results of the E-Vote on IOLA WO#8 are:
Bernard [YES] February 8, 2012 5:45:28 PM GMT+01:00
Lynn [YES] February 8, 2012 5:14:12 PM GMT+01:00
Eric [YES] February 7, 2012 10:46:05 PM GMT+01:00
Dave [YES] February 7, 2012 6:35:40 PM GMT+01:00
Marshall [YES] February 8, 2012 5:16:39 PM GMT+01:00
Bob [YES] February 7, 2012 9:12:41 AM GMT+01:00
Russ [YES] February 7, 2012 7:19:31 PM GMT+01:00
Ole [YES] February 7, 2012 12:29:31 PM GMT+01:00
The E-Vote passes. The IAD can now issue the work order as
called for in the resolution.
Bob Hinden, IAOC Chair
4. In accordance with the policies of the IAOC the minutes
shall reflect the e-vote and its results.
3. Retreat
===========
Following a poll the IAOC set its Retreat dates as 8 - 9
May (Tues - Wed). After a discussion of locations the IAOC
had narrowed the choices to Redmond and Annapolis.
The IESG Retreat is in Annapolis on 3 - 4 May (Thurs -
Fri). The IAB Retreat is on 10 - 11 May (Thurs - Fri) at a
location TBD.
Variables: The IETF and IAB Chair needs to be at all 3
while the ISOC Pres-CEO will be at the IAOC and IAB
retreats.
Various options were discussed for hosting and hotel costs.
The thinking is to Co-Locate IAB and IAOC.
The IAOC's preference for location is Seattle, Washington
in order to share the travel burden. This preference will
be taken to the IAB to see if they're willing to go to
Seattle. If they have a different preference then a
different decision will be made. Bob will coordinate with
Bernard.
4. Open Internet Endowment
===========================
Walda Roseman [JOINED AT 10:14 AM]
Greg Kapfer [JOINED AT 10:15 AM]
Lynn provided an overview of the Endowment as it currently
stands.
A. Purpose: Provide sustainable funding for the open
development, evolution, and use of the Internet.
B. Support:
1. The sustainability of the IETF,
2. projects related to new IETF standards development;
and,
3. other open standards initiatives.
There was support to continue the work on an endowment and
an update will be provided to the IETF community during
IETF 83.
5. IT Update
=============
0. DB Cutover
Ray reported that Beta testing was underway and that
Secretariat tools completion and testing is this week. The
cutover date target is 25 February, which is a Saturday The
TMC review is 24 February. There is a Fixit Team (PM,
IOLA, AMS) standing by to respond to address issues that
may come up during the cutover.
Russ reported that the test announcement will be forwarded
to the list. All features have been tested; although, there
are certain things that can't be tested in the test
environment - such as the email service and the database
(because it's a test database). But that's just the nature
of testing.
1. Agenda Scheduling Tool Development
Ray reported on the Agenda Scheduling Tool Development
status. The SOW has been completed. The TMC recommends
issuing an RFI to alert vendors and solicit their input to
the RFP and to solicit comments from the community.
Timeline: RFI next week.
Marshall moved, and Bob seconded the following resolution:
RESOLUTION:
The IAOC approves the issuance of an RFI for the
solicitation of Input from vendors and the community on the
development of an Agenda Scheduling Tool and requests the
Internet Society to issue the RFI
Bernard Aboba [YES]
Bob Hinden [YES]
Dave Crocker [YES]
Eric Burger [YES]
Lynn St. Amour [YES]
Marshall Eubanks [YES]
Ole Jacobsen [YES]
Russ Housley [YES]
The motion passed.
2. Projects in Work:
a. DB Conversion WO #8 - IOLA
b. Secretariat Tools Conversion to New DB Schema - AMS
c. Back End Development - IOLA
d. Remote Participation Services Spec Dev - Hoffman
e. xml2rfc bugs - ConcentricSky - will be a BoF at
IETF Paris
f. WG Milestone Tool - IOLA (won't be implemented
until after the cutover)
g. WG Charter Tool - IOLA
3. Projects Completed:
a. DB Conversion WO#7
b. Internet Draft Tracking Tool
c. Agenda Scheduling Specs that AMS did
4. Awaiting Deployment:
a. Community I-D Tracking Tool (will be implemented
after the cutover)
5. IETF Servers
Q: Would the IETF be better served if its servers were in a
CoLo facility?
IETF Servers discussion: Proposed question of whether we
are well served the way it is or if we are better served by
putting servers in a CoLo facility. Both have pros/cons.
Current admin Glen Barney would likely be affected; he
prefers to keep a tight watch on servers. There would be
lower rack charges and higher default bandwidth allocation
than what we currently have. Having a much higher bandwidth
available in the infrastructure than you normally need
gives protection to DoS attack which we currently do not
have. David suggests, given the level of detail, is it not
something for AMS to answer. Marshall suggested forming a
committee to look at this. Dave has been thinking of the
IAOC having an operations sub-committee. This case could be
a test case for having such a sub-committee.
Dave volunteered to set up a sub-committee that would
include some IAOC people, and some IETF ops-background
perhaps.
6. Meetings Update
===================
A. IETF 83 Paris
1. Convention and Visitors Bureau (CVB) Survey
a. It was requested that 15 people be allowed to
interview IETFers during breaks
b. Would get results for our group and collectively;
results are anonymous
c. Laura said the information would be valuable and
helpful in negotiations with CVBs, hotels showing
the economic impact we have on a venue/city/region
by coming to town
d. Drew said the info would be incredibly valuable for
sponsorship of the meeting
e. The meetings committee recommends permitting the
survey to be conducted
f. If there are no objections, we will inform CVB to
proceed
2. Plenary Power Cost = $12k
a. Accommodates about 60% of the room.
b. The Meetings Committee recommends NOT expending the
money given there is currently no host (Funds are
off by $200+k), provided people are given notice
early enough to be prepared.
It was noted that folks have multiple devices with which
they can be connected and battery life is usually adequate
for the 2 - 2.5 hours of Plenary.
c. If there are no objection, we will not order power be
installed in the Plenary Room and will provide notice
of same on the web site, in emails and to the 83all
list on the day of each Plenary.
It should be noted and announced that this is a direct
consequence of not having a sponsor.
3. Numbers:
Trend - Registrations above all meetings since IETF 60
except Dublin (72) at this point:
526 Registered
200 Paid
82 First IETF Meeting
193 US
129 China
21 Great Britian
21 Companions
An aggregated Europe count is requested. Ray hazards a
guess that it would be between US & China. Bob suggests
that doing it by region rather than country. It is
suggested that we should do it both by country and region.
4. Alcohol and Protocol Estimates
The IETF is considering having sponsored events like the
NANOG Beer and Gear event.
Russ will discuss at Plenary.
5. IETF 89
IAOC received an update on contract negotiations with the
IETF 89 venue.
Most likely be able to make this announcement at the
plenary in Paris.
7. Contracts
=============
1. Secretariat
2. PM
3. IOLA WO#8
Ray reported that all three contracts had been executed.
8. 2011 Preliminary Financial Results
======================================
Ray reported that IETF essentially met its budget targets
in the aggregate, while some budget elements over or
underperformed.
A. Summary
1. Revenues 1% below Budget
2. Expenses 2.6% under Budget
B. Aggregate
1. Revenues (000) Actual Budget Variance
$3,287 $3,317 $30
2. Expenses $4,874 $5,004 $130
C. Performance Exceptions
1. Revenues (000) Actual Budget Variance
a. Registration $2,035 $2,132 -$96 Taipei
b. NOC $545 $465 $80 In-Kind +
TWNIC
c. New Revenue $56 $100 -$44 Asia
d. Miscellaneous $37 $0 $37 Credits,
Affiliates
2. Expenses (000) Actual Budget Variance
a. RFC Series Ed $60 $250 $190 Search,
T-RSE
b. Production CTR $696 $617 -$89 Part Time
Editors
c. Secretariat $1,658 $1,614 -$44 IAB
Assistance
d. NOC $563 $465 -$98 Offsetting
In-Kind
e. NOC Vols $29 $0 -$29 Vols 82,
80-81
f. Admin $385 $451 $66 Spec Proj 1/2,
IASA,IAB, IETF, IRTF,
NomCom
g. Transition $64 $145 $81 Editing support
D. ISOC Contribution Actual Budget Variance:
$1,586 $1,686 $100
E. Capital IT Tools $367 $429 $62 Monetized NetNod PM
Contribution
9. AOB
=======
There was no additional business to discuss.
Bob adjourned the IAOC meeting at 11:19 am EST.