IAOC Minutes 2012-03-15 IAOC Meeting 2012-03-15 -4 UTC / 10:00 EDT Bernard Aboba [PRESENT] Bob Hinden [PRESENT, Chair] Dave Crocker [PRESENT] Eric Burger [NOT PRESENT] Lynn St. Amour [PRESENT] Marshall Eubanks [PRESENT] Ole Jacobsen [PRESENT] Ray Pelletier [PRESENT, IAD] Russ Housley [PRESENT] Scott Bradner [GUEST] David Kessens [GUEST] Jewellee Dalrymple [SCRIBE] IAOC Agenda =========== 0. Welcome Scott 1. Minutes 2012-02-16 JD 2. MailArchive RFI E-Vote 3. RPC request for Q2 Editing Support 4. Transitioning Mission Critical Tools 5. Retreat 6. Paris Schedule 7. Meetings Update 8. Beer N Gear-Like Event 9. Tools Update 10. AOB Open Internet Endowment Bob Hinden called the meeting to order at 10:03 AM EDT. 0. Welcome Scott ================= Bob welcomed Scott Bradner as the ISOC BoT appointed member to the IAOC. 1. Minutes =========== The following minutes are ready for approval: 2012-02-16. The minutes have modification recommendations but are ready for adoption. Dave moved, and Marshall seconded a motion to approve the 2012-02-16 minutes with modifications. Without objections, the minutes were approved. 2. MailArchive RFI E-Vote ========================== A. An E-Vote was previously requested to issue an RFI for IETF Email List. The results of the e-vote will be noted in the minutes of the IAOC call being held 15 March 2012. The IAD was authorized to Announce the RFI as soon as the motion passes. Thereupon, an E-Vote was called by IAOC Chair, Bob Hinden, on 1 Mar 2012 on the following resolution: The IAOC approves the (i) IETF Email List Archiving Statement of Work, and (ii) Authorize the IAD to request that the Internet Society issue an IETF Email List Archiving RFI based on the SOW. The e-vote was need to: - Approve the IETF Email List Archiving Statement of Work (SOW) as specified in http://tools.ietf.org/html/draft-sparks-genarea-mailarch-05 - Authorize the IAD to request that the Internet Society issue an IETF Email List Archiving RFI based on the SOW B. On 5 March 2012, with all voting members having voted, the IAOC Chair announced the results: Bob Hinden [YES] March 1, 2012 5:42:06 PM PST Eric Burger [YES] March 1, 2012 5:46:47 PM PST Marshall Eubanks [YES] March 1, 2012 6:10:24 PM PST Ole Jacobsen [YES] March 1, 2012 6:29:04 PM PST Dave Crocker [YES] March 1, 2012 8:28:20 PM PST Bernard Aboba [YES] March 1, 2012 9:04:41 PM PST Russ Housley [YES] March 2, 2012 7:12:22 AM PST Lynn St.Amour [YES] March 5, 2012 5:53:15 AM PST The E-Vote passed. The results of the e-vote will be recorded in the minutes of the IAOC call being held 15 March 2012. As a result, the IAD requested that the Internet Society issue an IETF Email List Archiving RFI based on the SOW called for in the resolution. By consensus of the IAOC, this e-vote was confirmed during this call. 3. RPC request for Q2 Editing Support ====================================== The IAOC approved Q1 editing support request from RPC on 15 Dec 2011. The RPC, the RSE concurring, is requesting editing support For Q2 to address the current backlog, the surge from the AD turnover, and to meet support needs of the transitioning RSE. As in Q1 the cost for the editing support is . Funds had been set aside in the 2012 Budget for this purpose, upon the request for same and approval by the IAOC. Bob moved, and Russ seconded the following resolution: RESOLUTION: The IAOC approves the expenditure of not-to-exceed for supplemental editing support during Q2 2012 for the RFC Production Center and requests the Internet Society to effect such contracts as necessary to provide such support. Bernard Aboba [YES] Bob Hinden [YES] Dave Crocker [YES] Eric Burger [YES] Lynn St. Amour [YES] Marshall Eubanks [YES] Ole Jacobsen [YES] Russ Housley [YES] The motion passed. 4. Transitioning Mission Critical Tools ======================================== Russ reported on the experience of transitioning tools in the past which led to the development of the proposed process. He noted that moving something from the tool server is frequently more complicated than anticipated. For policy or technical reasons, new software sometimes has to be written to make it work when similar software wasn't needed on the tool server. With another tool the Secretariat had difficulty operating the tool from an operation side. He noted that depending on the particular tool, some phases of the transition process may be skipped. There was a discussion on how to evaluate the success of the process and whether this was a living document. Russ said following the proposed process will enable us to identify things early rather than late and that this is a living document subject to change as a result of experience. Without objection, the procedure will be followed and any changes that might be needed will be brought back to the group. 5. Retreat =========== The IAOC retreat will be 8-9 May in Washington DC (53 Days) at the Fairmont Hotel The Retreat Agenda Draft will be sent to the list by Ray for input. Parking rates at the Fairmont will also be investigated - is there a lower rate available?. The meeting room is being made available gratis in exchange for the room rentals. 6. Paris Schedule ================== IAOC Agenda can be found in the private wiki at: Saturday 0930-1700 Code Sprint - Hall Maillot A Sunday 1300-1450 Meetecho Tutorial for Participants and WG Chairs - 252A 1600-1700 1st Time Attendee Meet-and-Greet - Salon Etoile d'Or (Concorde Hotel) 1630-1730 Companion Welcome Reception 1700-1900 Welcome Reception - Hall Maillot A Schedule and Reservations for IAOC/IAD Room Monday 1130-1300 IANA WG (Russ, Ray, Bob) 1610-1630 IAOC Office Hours - 201 1630-1930 Technical Plenary - Amphitheatre Bleu 1630-1700 Welcome 1. Welcome - Bernard Aboba 2. IRTF Chair's Report - Lars Eggert 3. IAB Chair's Report - Bernard Aboba 4. RSOC Report - Fred Baker & Heather Flanagan 1700-1715 World IPv6 Launch - Leslie Daigle 1715-1915 Technical Session: "Implementation Challenges with Browser Security" Tuesday - NO SOCIAL Wednesday 0730-0900 IAOC & Trust Breakfast Meeting - 201 1130-1300 RFC Editor Lunch (Russ, Bob, Ole, Ray) - Room TBD 1610-1630 IAOC Office Hours - 201 1630-1930 IETF Operations and Administration Plenary - Amphitheatre Bleu 1. Welcome 2. Host Presentation 3. Reporting IETF Chair Report NOC Report IAOC Chair & IAD Reports Trust Chair Report NomCom? Chair Report 4. Open Internet Endowment Status Report 5. Thank Outgoing IAB, IAOC, and IESG Members 6. Introduce Incoming IAOC Members 7. IAOC Open Mic 8. Introduce Incoming IESG Members 9. IESG Open Mic Russ noted the Open Internet Endowment will be mentioned and all of the plaques will be given out on Wednesday so Olaf is there. 7. Meetings Update =================== Ray provided an update. Paris Update Cisco will be the Host and contribute $250k. They were inspired by the sale of the Green Dots. A speaking slot is available for them on Monday. This is the second time Cisco has come forward in the impending absence of the host, Vancouver a few years ago was the first time. Total sponsorships for this meeting total $455k. Drew has done an awful lot of work to get good sponsorship results. Registrations are exceeding all meetings since IETF 63 Paris in 2005. 1,200 people are registered to date. NOC systems are a go (VeriLan, Vols, Circuits, Hotel). A busy meeting with only 1 free Session slot available. First Timers registered to date: 224. T-Shirt design contest will likely result in the sale of 500 t-shirts. The 3-Year Meeting Plan is On Track IETF 89 IETF 92 Americas 8. Beer N Gear-Like Event ========================== Dave circulated a proposed write-up to be sent to the community for the discussion. It needs to be presented to the community right away so they can start considering it and reacting to it. If it's not approved at this IAOC meeting, there are no other meetings before Paris to approve it. There is one minor proposed change to the text. Also, it's a good idea to ask for advice and let NANOG know that the IAOC would like to create a similar-type event and about the possible use of their name; although, it would be good if the IAOC chooses its own name. The contact at NANOG is the Executive Director. Right now, the IAOC is just exploring an idea. A letter will be drafted and sent in parallel with this from our Executive Director to their Executive Director. The group is okay with sending the message to the community while simultaneously contacting NANOG. The message should go out today. 9. Tools Update ================ A. Database Conversion Update Russ reported: It's converted and everything is running against it. There is no going back. Bugs have been identified and fixed very quickly. Things went as smoothly as possible. On the tools call yesterday, it was noted we're now ready to talk about the new software that has been developed. Will be deployed in the next couple weeks. This is a huge milestone. Work on the database has been ongoing for four years. B. Tools Awaiting Deployment 1) WG Charter 2) Community ID Tracking Tool C. Current Projects 1) Charter Milestone Management Development 2) Back End Development is still being delayed but there may be a resolution in Paris 3) Convert the non-critical path Secretariat Tools to new DB Schema 4) NomCom Tool Specs - first statement of work is being developed and a first draft is being circulated for input 5) Remote Participation Services Spec Dev draft is in its 3rd iteration D. RFIs 1) Agenda Scheduling - no questions were received by the deadline. There is a shadow of concern whether there will be bidders for this. 2) Mail Archive - questions have already been received 3) ietf-bids.org has been set up on Dreamhost for privacy purposes. Will probably be shifting some other private mail lists over. 10. AOB ======= Lynn gave an update on the Open Internet Endowment Bob adjourned the IAOC meeting at 10:47 am EDT.