IAOC Meeting
2012-03-28 06:40 UTC / 07:40 CEST

Bernard Aboba       [NOT PRESENT]
Bob Hinden          [PRESENT, Chair]
Dave Crocker        [PRESENT]
Eric Burger         [PRESENT]
Lynn St. Amour      [PRESENT]
Marshall Eubanks    [PRESENT]
Ole Jacobsen        [PRESENT]
Ray Pelletier       [PRESENT, IAD]
Russ Housley        [PRESENT]

Karen O'Donoghue    [SCRIBE]
David Kessens       [GUEST]
Henrik Levkowetz    [GUEST]
Scott Bradner       [GUEST] (NOTE Ð becomes a member at 
Plenary)


Draft IAOC Agenda
=================
IAOC Agenda 
1. Minutes
      2012-03-15 
2. IETF89
3. IETF94 
4. IANA SLA 
5. DB Implementation WO 
6. Agenda Tool Update 
7. Infrastructure Study WG - Dave 
8. Plenary Slides 
9. Elect Chairs 
10. Bits and Bytes 
11. Paris Numbers 
12. Dinner 
13. AOB

Trust Agenda 
1. Trust Slides 
2. IRTFLogo 
3. RFC 3356bis 
4. AOB 

Bob Hinden called the meeting to order at 7:40 AM. 

1. Minutes
==========

Minutes for 15 March 2012 were distributed to the IAOC 
mailing list, and there were extensive comments. Marshall 
Eubanks would like to see the edited version prior to 
publication. Marshall Eubanks moved and Bob Hinden seconded 
a motion to approve the minutes. It was agreed that 
Marshall would review the edited minutes prior to public 
posting to ensure all the edits were addressed. 

2. IETF89
=========

The contract for IETF 89 in London has been executed. The 
announcement will be made at tonight's administrative 
plenary. 

3. IETF94
=========

The MOU for WIDE as host of IETF94 in Yokohama in Nov 2015 
has been received. This announcement will also be made at 
the plenary tonight. 

4. IANA SLA 
===========

Ray Pelletier distributed the IANA SLA. There were modest 
changes to the 2011 version to include integration of IANA 
into the data tracker. There is new language for 
collaboration, and the escalation procedures that were 
previously in a stand-alone document are now an Appendix 
Lynn St. Amour asked if the SLA has been through IANA. Ray 
confirmed that is had been reviewed by IANA. 

Russ Housley moved, and Eric Burger seconded a motion to 
approve the IANA SLA. Bob Hinden indicated that he had not 
had time to read it. The motion was tabled to give members 
time to review the document. There will be an e-vote next 
week. Russ Housley pointed out that we need a more 
formalized flow to meet all the nits in the contract. The 
IETF/IANA committee needs to generate a letter accepting 
the IANA report. 

5. DB Implementation WO 
=======================

Ray Pelletier provided an update of the DB Implementation 
WO. IOLA is under contract to perform development work 
through an IDIQ Master Services Agreement (MSA) to advance 
the implementation of the Life Cycle Data Tracker. The goal 
of this Cleanup-Bug Fix Project is to complete the port of 
tools, merge changes, fix bugs, and respond to inquiries of 
the PM, the Code Sprint team, and AMS. Henrik Levkowetz is 
the PM for the project. The cost is not-to-exceed 
<confidential> </confidential>, and the project 
falls within IT Capital Investment 2012 Budget. The 
proposal is recommended by the Tools Management Committee. 

Bob Hinden moved, and Marshall Eubanks seconded the 
following resolution:

     The IAOC approves IOLA to execute the Cleanup-Bug Fix 
     Project at a cost of not-to-exceed <confidential> 
     </confidential> and requests the Internet 
     Society to enter into a Work Order to effect the 
     project.

There was no discussion, and a roll call vote was taken:

Bob Hinden          [YES]
Dave Crocker        [YES]
Eric Burger         [YES]
Lynn St. Amour      [YES]
Marshall Eubanks    [YES]
Ole Jacobsen        [YES]
Russ Housley        [YES]

6. Agenda Tool Update 
=====================

Ray Pelletier provided an update on the Agenda Tool effort. 
The IETF Meeting Agenda Creation Tool RFI closed on 27 
March. There was only one email in response to the RFI, and 
it indicated plans not to bid. The announcement was sent to 
IETF lists, scheduling software companies, service 
providers, and software companies. The RFI announcement 
stated that an RFP is anticipated in April 2012 for a 
contract to commence June 2012. The next step is to take 
this back to the Tools Management Committee, and they will 
provide a recommendation for a way forward to the IAOC on 
April 19. We are not ready to do an RFP. The task is 
complicated because it involves both the DB portion and the 
ability to do complicated scheduling. One possibility is to 
break it into two separate efforts that better align with 
core competencies of potential bidders. 

7. IT update
============

Ray Pelletier and Henrik Levkowetz provided an update of 
the IT Efforts. 

The DB Conversion effort went fairly smoothly. There were 
more small things to fix than Henrik had hoped, but he has 
been able to address most of them. Henrik is happy with the 
progress, and we are now in a much better place with 
respect to being able to build more solid software going 
forward. There is, however, still a big chunk of work to 
do, including getting rid of all the code that expects the 
proxy layer, and the development of new applications and 
functionality. Henrik will be presenting the effort for the 
WG Chairs training luncheon later today. The IAOC thanked 
Henrik for all the hard work on this effort. 

Beyond the DB Conversation activity, the tools awaiting 
deployment are the WG Charter tool and the Community ID 
Tracking Tool. Current Projects include Charter Milestone 
Management Development, Back End Development, Conversion of 
Secretariat Tools to new DB Schema, the development of 
NomCom Tool Specifications, and Remote Participation 
Services Specifications. RFIs issued include Agenda 
Scheduling, Mail Archive, and responses are at 
ietf-bids.org for privacy. 

7. Infrastructure Study WG - Dave 
=================================

Dave Crocker spoke about the Infrastructure Study. There is 
currently no timeline for study. The nature of the task is 
to consider choices in hosting IETF services. This is just 
to develop criteria to do the evaluation and analysis 
regarding what is the superior choice for the IETF. There 
is no dissatisfaction with the current solution, but there 
is a desire to investigate some opportunities that have 
been raised. 

8. Plenary Slides 
=================

Bob Hinden went over the draft plenary slides he 
distributed yesterday. There were a few questions on how to 
display in-kind contributions, the display of numbers and a 
request to add dates to the venue slides. There was some 
discussion about the need to focus on finding hosts sooner 
and getting the community engaged in helping get hosts.

9. Elect Chairs 
===============

Bob Hinden had been nominated as chair of the IAOC. There 
were no additional nominations from the floor. Bob Hinden 
was reelected as IAOC Chair by acclamation. 

10. Bits and Bites 
==================

It is expected that there will be discussion sparked by 
Bits and Bytes slide in Bob's plenary report. The community 
may have vastly different opinions, and we will have to 
consider how to judge consensus. We definitely don't want 
an IETF tradeshow. 

11. Paris Numbers 
=================

This was briefly discussed in the context of the plenary 
slides. The Paris numbers are looking excellent. 

12. Dinner 
==========

Plans for dinner have been distributed. 

13. AOB
========

The IAOC thanked Bob Hinden for his leadership service. 

Bob Hinden adjourned the IAOC meeting at 8:47 am.