IAOC Meeting 2012-07-05 -4 UTC / 10:00 EDT Bernard Aboba [NOT PRESENT] Bob Hinden [PRESENT, Chair] Dave Crocker [PRESENT] Scott Bradner [PRESENT] Lynn St. Amour [PRESENT] Marshall Eubanks [PRESENT] Ole Jacobsen [PRESENT] Ray Pelletier [PRESENT, IAD] Russ Housley [PRESENT] Jewellee Dalrymple [SCRIBE] IAOC Agenda =========== 1. Minutes a. 2012-06-21 b. 2012-04-19 2. IAOC Goals 3. Status Reports a. Meetings b. Tools 4. IETF 84 Schedule 5. AOB Bob Hinden called the meeting to order at 10:03 AM EDT. 1. Minutes =========== The following minutes have modification recommendations and are not yet ready for adoption: 2012-06-21, 2012-05-24, and 2012-04-19. 2. IAOC Goals ============== Ray reviewed the draft 2012 IAOC Goals with the Committee. The IAD will conduct a Performance Review of each service provider in the fourth quarter of 2012 including services providers for the Secretariat, Meeting Network Services, RFC Production Center, RFC Publisher, and Legal. The IAOC will review the IAD's Performance Review Work Plan, service metrics, and results prior to each performance Review. The IAOC will participate in an IAB-led review of IANA and its performance under the Service Level Agreement. The IAOC will complete the selection of and arrangements for meeting venues through 2015 in accordance with the 3-year schedule The IAOC will select IETF meeting dates for the period 2018 - 2022. The IAOC will ensure the administration of the IETF finances in accordance with the 2012 Budget. The IAOC will update the Legal Services contract for 2012 - 2013. The IAD will bring an RFP to the IAOC for consideration of additional meeting network service providers. The IAOC discussed that this was not a result of being unhappy with the current provider, but as a matter of best practice it is a good idea to have a qualified backup and competitive pricing. The IAOC has been requested by the IETF Chair to conduct a networking and sponsorship experiment called Bits-N-Bites at the IETF's 84 and 85. The IAOC will establish the base criteria for approving proceeding with the experiment for each of the meetings. The IAOC will review the results of each event to fine-tune the program and inform a decision to proceed with the experiment in 2012. The IAOC will seek proposals for a community demographics study to inform future sponsorship experiments and decisions. The IAOC will develop a plan for moving the ietf.org, iab.org, irtf.org, and rfc-editor.org services to a more scalable and robust operational arrangements. The IAOC will develop a plan for moving the ietf.org, iab.org, irtf.org, and rfc-editor.org services to a more scalable and robust operational arrangements. The IAOC will seek a proposal from AMS to update the IAOC and Trust web sites in a format similar to ietf.org. The IAOC discussed the goal was to update the websites, not get a proposal, that's part of the process. We want to clean up what's currently there and achieve some consistency. 3. Status Reports ================== Meetings Update Ray reported on the numbers so far with Vancouver. A. Vancouver Registered: 703 Paid: 288 1st Timers: 132 Trend: registrations ahead of all except Paris and Dublin Paid trending: over 1,150. Budget: 1,120 US 249 CN 143 FR 28 JP 27 GB 24 DE 21 B. Orlando We are coordinating with IEEE because of the back-to-back meetings in March 2013. Planning on conference calls between our respective teams to discuss things like the NOC and circuits. C. Berlin Drew has implemented Precious Metals Sponsorship Plan and will be approaching companies for this. The goal is through platinum and bronze to cover costs. The NOC costs will be in the 150 euro range. The InterContinental meeting space is in the 100+ euro range. D. 2015 Negotiations are underway for the March meeting. The hotel is undergoing reconstruction work in 2014 (particularly infrastructure work) and have signed on infrastructure the IAOC is looking for (hardwire into the rooms, etc.). The contract language is being reviewed by Jim Martin. Tools Update Ray gave an update on the state of the tools development against the 2012 budget. A. Funding Budget: $215k Completed: $100k In Work: $55k Awaiting: $24k B. Tools Deployed Community ID Tracking Tool WG Charter Since the Community ID Tracking Tool was only announced yesterday, the IAOC is waiting to see if there are bugs. Good feedback has been received regarding some of the possible enhancements. People are anxious to get started on this. C. Current Projects Charter Milestone Management Development - IOLA Back End Development - IOLA NomCom Tools Specs - Suresh Remote Participation Services Spec Dev - Hoffman NomCom Tools Specs is in last call. The Remove Participation Services Spec Dev is still in development. D. RFPs Agenda Scheduling RFP - 9 July Mail Archive RFP - 9 July Proposals are due on 9 July for each of these. The IAD is not optimistic about getting bids on the Agenda Scheduling RFP nor is anyone else on the Tools Management Committee. There have been no nibbles at all. The due date may have to be extended. The TMC could also come back on the 19th with a recommendation, or the TMC could make an announcement that the RFP deadline has been extended and then the 'beat the bushes' plan could go into effect. It was noted that the NomCom Tools Specs Last Call is 11 July. 4. IETF 84 Schedule ==================== The Plenaries will be on Monday and Wednesday starting at 17:30, and office hours will also be on Monday and Wednesday for the twenty minutes before the Plenaries. This is a very busy, very organized week as there is an event every evening. Sunday, the Welcome Reception; Tuesday, the Social; Wednesday, the Admin Plenary; Thursday, the Bits-N-Bites event; and Friday, the Internet Society reception and dinner for the leadership. 5. AOB ======= The new liaison to the NomCom beginning mid-August will be Marshall Eubanks. The current operation model does not have liaisons participating in interviews; they liaise rather than advise. The instructions that the ISG gives to the liaison will be sent to the list, as the IAOC members are interested in seeing them. Bob said that the noncom chair asked when the IAOC will appoint a liaison. Marshal volunteered and the IAOC approved this. Lynn announced that there will be a family launch of the Open Internet Endowment during the IETF meeting in Vancouver, and there will be an opportunity for IETF folks to participate in the launch. This is meant to recognize that we're all interested in putting together a sustainable funding stream for the IETF. Bob adjourned the IAOC meeting at 10:51 am EDT.