IAOC Meeting
2012-07-05 -4 UTC / 10:00 EDT
Bernard Aboba [NOT PRESENT]
Bob Hinden [PRESENT, Chair]
Dave Crocker [PRESENT]
Scott Bradner [PRESENT]
Lynn St. Amour [PRESENT]
Marshall Eubanks [PRESENT]
Ole Jacobsen [PRESENT]
Ray Pelletier [PRESENT, IAD]
Russ Housley [PRESENT]
Jewellee Dalrymple [SCRIBE]
IAOC Agenda
===========
1. Minutes
a. 2012-06-21
b. 2012-04-19
2. IAOC Goals
3. Status Reports
a. Meetings
b. Tools
4. IETF 84 Schedule
5. AOB
Bob Hinden called the meeting to order at 10:03 AM EDT.
1. Minutes
===========
The following minutes have modification recommendations and are not yet
ready for adoption: 2012-06-21, 2012-05-24, and 2012-04-19.
2. IAOC Goals
==============
Ray reviewed the draft 2012 IAOC Goals with the Committee.
The IAD will conduct a Performance Review of each service provider in the
fourth quarter of 2012 including services providers for the Secretariat,
Meeting Network Services, RFC Production Center, RFC Publisher, and Legal.
The IAOC will review the IAD's Performance Review Work Plan, service
metrics, and results prior to each performance Review.
The IAOC will participate in an IAB-led review of IANA and its performance
under the Service Level Agreement.
The IAOC will complete the selection of and arrangements for meeting
venues through 2015 in accordance with the 3-year schedule
The IAOC will select IETF meeting dates for the period 2018 - 2022.
The IAOC will ensure the administration of the IETF finances in accordance
with the 2012 Budget.
The IAOC will update the Legal Services contract for 2012 - 2013.
The IAD will bring an RFP to the IAOC for consideration of additional
meeting network service providers.
The IAOC discussed that this was not a result of being unhappy with the
current provider, but as a matter of best practice it is a good idea to
have a qualified backup and competitive pricing.
The IAOC has been requested by the IETF Chair to conduct a networking and
sponsorship experiment called Bits-N-Bites at the IETF's 84 and 85.
The IAOC will establish the base criteria for approving proceeding with
the experiment for each of the meetings.
The IAOC will review the results of each event to fine-tune the program
and inform a decision to proceed with the experiment in 2012.
The IAOC will seek proposals for a community demographics study to inform
future sponsorship experiments and decisions.
The IAOC will develop a plan for moving the ietf.org, iab.org, irtf.org,
and rfc-editor.org services to a more scalable and robust operational
arrangements.
The IAOC will develop a plan for moving the ietf.org, iab.org, irtf.org,
and rfc-editor.org services to a more scalable and robust operational
arrangements.
The IAOC will seek a proposal from AMS to update the IAOC and Trust web
sites in a format similar to ietf.org.
The IAOC discussed the goal was to update the websites, not get a
proposal, that's part of the process. We want to clean up what's
currently there and achieve some consistency.
3. Status Reports
==================
Meetings Update
Ray reported on the numbers so far with Vancouver.
A. Vancouver
Registered: 703
Paid: 288
1st Timers: 132
Trend: registrations ahead of all except Paris and Dublin
Paid trending: over 1,150.
Budget: 1,120
US 249
CN 143
FR 28
JP 27
GB 24
DE 21
B. Orlando
We are coordinating with IEEE because of the back-to-back meetings in
March 2013. Planning on conference calls between our respective teams to
discuss things like the NOC and circuits.
C. Berlin
Drew has implemented Precious Metals Sponsorship Plan and will be
approaching companies for this.
The goal is through platinum and bronze to cover costs. The NOC costs will
be in the 150 euro range. The InterContinental meeting space is in the
100+ euro range.
D. 2015
Negotiations are underway for the March meeting. The hotel is undergoing
reconstruction work in 2014 (particularly infrastructure work) and have
signed on infrastructure the IAOC is looking for (hardwire into the rooms,
etc.). The contract language is being reviewed by Jim Martin.
Tools Update
Ray gave an update on the state of the tools development against the 2012
budget.
A. Funding
Budget: $215k
Completed: $100k
In Work: $55k
Awaiting: $24k
B. Tools Deployed
Community ID Tracking Tool
WG Charter
Since the Community ID Tracking Tool was only announced yesterday, the
IAOC is waiting to see if there are bugs. Good feedback has been received
regarding some of the possible enhancements. People are anxious to get
started on this.
C. Current Projects
Charter Milestone Management Development - IOLA
Back End Development - IOLA
NomCom Tools Specs - Suresh
Remote Participation Services Spec Dev - Hoffman
NomCom Tools Specs is in last call. The Remove Participation Services Spec
Dev is still in development.
D. RFPs
Agenda Scheduling RFP - 9 July
Mail Archive RFP - 9 July
Proposals are due on 9 July for each of these.
The IAD is not optimistic about getting bids on the Agenda Scheduling RFP
nor is anyone else on the Tools Management Committee. There have been no
nibbles at all. The due date may have to be extended. The TMC could also
come back on the 19th with a recommendation, or the TMC could make an
announcement that the RFP deadline has been extended and then the 'beat
the bushes' plan could go into effect. It was noted that the NomCom Tools
Specs Last Call is 11 July.
4. IETF 84 Schedule
====================
The Plenaries will be on Monday and Wednesday starting at 17:30, and
office hours will also be on Monday and Wednesday for the twenty minutes
before the Plenaries. This is a very busy, very organized week as there is
an event every evening. Sunday, the Welcome Reception; Tuesday, the
Social; Wednesday, the Admin Plenary; Thursday, the Bits-N-Bites event;
and Friday, the Internet Society reception and dinner for the leadership.
5. AOB
=======
The new liaison to the NomCom beginning mid-August will be Marshall
Eubanks. The current operation model does not have liaisons participating
in interviews; they liaise rather than advise. The instructions that the
ISG gives to the liaison will be sent to the list, as the IAOC members are
interested in seeing them. Bob said that the noncom chair asked when the IAOC
will appoint a liaison. Marshal volunteered and the IAOC approved this.
Lynn announced that there will be a family launch of the Open Internet
Endowment during the IETF meeting in Vancouver, and there will be an
opportunity for IETF folks to participate in the launch. This is meant to
recognize that we're all interested in putting together a sustainable
funding stream for the IETF.
Bob adjourned the IAOC meeting at 10:51 am EDT.