IAOC Minutes 2012-07-19
IAOC Meeting
2012-07-19 14:00 UTC / 10:00 EDT
Dave Crocker [PRESENT]
Bernard Aboba [PRESENT]
Bob Hinden [PRESENT, Chair]
Russ Housley [PRESENT]
Ray Pelletier [PRESENT, IAD]
Ole Jacobsen [PRESENT]
Marshall Eubanks [PRESENT]
Scott Bradner [PRESENT]
Lynn St. Amour [PRESENT]
David Kessens [GUEST]
Mia McAuley [SCRIBE]
Draft IAOC Agenda
1. Minutes
2012-06-21
2012-05-24
2012-04-19
2. Mail Archive RFP Award
3. IAOC 2012 Goals
4. Fees Policy for Legal Requests for Info
5. Meetings Update
6. 2012 Year End Forecast
7. IAOC Vancouver Schedule
8. AOB
1. Minutes
=========
The following minutes are ready for approval with
modifications: 2012-04-19, 2012-05-24, 2012-06-21. Scott
moved, Bob seconded to approve the minutes.
Without objection, the minutes are approved.
2. Mail Archive RFP
================
Mail Archive RFP Award
Ray reported on the status of the Mail Archive RFP. Two
proposals were received for the development of the Mail List
Archiving, Browsing and Search Tool.
The Tools Management Committee together with Robert Sparks,
the author of the Tool SOW, reviewed the proposals and
recommended the award be made to one of the bidders.
The IAOC adopted a resolution requesting the Internet Society
enter into an agreement with
at a cost not-to-exceed
3. IAOC 2012 Goals
================
Ray reviewed the draft 2012 IAOC goals and asked whether
there was any additional discussion beyond that already
conducted on the list.
The Goals having been updated to reflect the list discussion
Marshall moved, and Dave seconded the following resolution:
Resolution:
The IAOC adopts the IAOC 2012 Goals and directs their
publication on the IAOC website.
Aboba [YES]
Hinden [YES]
Crocker [YES]
St. Amour [YES]
Eubanks [YES]
Bradner [YES]
Jacobsen [YES]
Housley [YES]
The motion passed unanimously.
4. Fees Policy for Legal Requests for Info
=======================================
Ray presented the draft policy that is being recommended by
the Legal Management Committee regarding the charging of
fees in response to legal requests for information.
Scott moved, and Marshall seconded the resolution.
Resolution:
The IAOC approves the draft Fee Policy for Legal Requests
and directs they be published online and community comments
requested for consideration before adoption of a Fee Policy by
the IAOC following a 2-week community comment period.
A vote was called:
Aboba [YES]
Hinden [YES]
Crocker [YES]
St. Amour [YES]
Eubanks [YES]
Bradner [YES]
Jacobsen [YES]
Housley [YES]
The motion passed unanimously.
5. Meetings Update
=================
A. IETF 95 Date
Ray said the Current published dates are 27 March - 1 April,
2016, but 27 March is Easter. The Meetings Committee
recommends changing to: 20 - 25 March. There is no conflict
with IEEE The hotels are not yet identified, currently there is no
operational impact on that.
Without objection the IAOC agreed to announce to the community
an intent to change the date for IETF 95 for the purpose of getting
feedback over a two-week comment period before a final decision
is made.
B. 2016 Region Setting
Ray reported that the Meetings Committee recommends the
adoption of the following regions for 2016:
IETF 95 Europe
IETF 96 North America
IETF 97 Asia
Ray noted that the regions for the preceding year are:
2015:
IETF 92 Americas
IETF 93 Europe
IETF 94 Yokohama
Marshall moved, Ole seconded the following resolution:
Resolution:
The IAOC designates the following regions as target regions in
2012:
IETF 95 Europe
IETF 96 North America
IETF 97 Asia
These are advisory guidelines to go on the calendar but
meetings can still be swapped in the decision making beforehand.
For example if it became apparent that we needed to swap 95 and
96, we could do that. But in the meantime it remains advisory.
They are the target regions for the year. If an opportunity comes
up there is no policy problem to work with it. It is important to
have these estimates for people who want to look ahead and
budget their costs to see where we will travel.
Without objection, the motion was agreed to.
C. Large Interim Meeting LIM Amsterdam Sept 2012
Ray reported on the details of a possible Large Interim Meeting.
The IESG desires to conduct a multi-WG Interim Meeting in
Amsterdam on Saturday 29 September 2012. The date coincides
with the end of the RIPE meeting in Amsterdam. Benefits to
this Large Interim Meeting being held just after the RIPE
meeting include:
a. Network circuits
b. Network provider, to be determined
c. Coordination with RIPE staff
d. Costs
AV and power are yet to be determined. It is expected there
will be registration fees, it is not clear as of yet what the fee would
be as we are not sure what the cost would be.
Contracts would be required of a nature similar to an IETF
meeting - NOC, F&B, Space, guest rooms, etc.
Expenses will include on-site staff, AV, NOC, F&B, meeting
space, power.
Current estimates based upon assumptions:
Space: 10,000 EUR est
F&B: 3,500 EUR est
NOC, AV, Power: TBD
A draft resolution was presented.
Resolution:
The IAOC approves Amsterdam as the location for the IETF
Large Interim Meeting and requests the Internet Society to enter
into such agreements as necessary to effect a large interim
meeting on 29 September 2012 at the Hotel Okura.
Russ said the IESG has asked for this. The participation at the
interim meeting after NANOG was very valuable, and they asked
to be able to do it after RIPE. It could be something that
happens more frequently. Asked Ops whether they would find
value. They said they would also find it very helpful. We already
have 2 WGs who want to do this, it is recommended we go
forward with this and a third WG can join if they would like to.
This idea has been around for a while but has not yet been
formally treated as a policy change. It is a formal request.
Ideally there would be some formal communication to the IAOC
earlier. Some feel uncomfortable with the IAOC going forward
with this for the IESG without a formal request to do so.
At the last IETF meeting, it was asked of Ray to investigate
setting these meetings after RIPE. The IESG has posted a
message asking which groups would want to do this is such a
meeting took place. Russ will post a formal message to confirm
that this is what the IESG wants. Anything that affects budget
and staff time should be requested directly.
The question is raised over what the timing does for our ability
to fundraise the additional costs. Currently there is no
undraising going on for this particular event. Until Monday it
had not been discussed in the Meetings Committee. Going
forward, Drew will be made aware of this development. The
additional costs will be incorporated into the budget, therefore it
will be necessary to know the impact on the budget coming up.
It is important to know the costs before approving something.
The cost will be identified. The IAOC does not feel a need to
stop this development but it would like the formal process for
budget-affecting items in future.
Ray will work with Meetings Committee to make more concrete
resolution which will be taken up in August. Ray will bring this
back as an action item in the Vancouver meeting to be voted
on. Any incremental costs should be included in any proposal.
For example, if staff time remains the same it does not need
to be included.
C. IETF 84 Vancouver Update
Ray reported that Marcia will be present at IETF 84, her
grandchild was conveniently born early.
Ray presented an update on registraton figures:
Registration:
1,118 Registered
838 Paid
221 1st Timers
Country registration leaders:
US 458
CN 147
JP 69
FR 43
CA 41
DE 38
GB 32
The Network will be provided by Telus, although we are
awaiting an MoU.
For Bits 'n Bytes at this point 3 companies has expressed an
interest in sponsoring a table, and the Internet Society is
planning to have 2, possibly 3 paid tables.
6. 2012 Year End Forecast
======================
Ray provided a 2012 Budget Year End Forecast based on
data through May 2012 and the forecast for the balance of the
year.
Forecast is for Revenues to be over Budget by about $150k as
registrations are up, sponsorships are up, and commissions are up
The Expenses Forecast is $160k below Budget because
a. Transition expenses are down
b. IT Maintenance is down
c. Meeting costs are down slightly
d. Although RFC Services expenses are up as the IAOC
has authorized the payment for additional editing staff.
It is expected Tools Development to be on Budget at $215k.
This results in an ISOC overall contribution about $300K less
than originally budgeted.
7. IAOC Vancouver Schedule
========================
Ray presented the IAOC schedule for the Vancouver meeting.
IAOC Vancouver Schedule 19 July 2012
Sunday
1600-1700 Newcomers' Meet and Greet (open to
Newcomers and WG chairs only) - Grouse/Stanley
1700-1900 Welcome Reception - Regency C/D
Monday
1710-1730 IAOC Office Hours -
1730-1930 Technical Plenary - Regency C/D
Open Internet Endowment Status Report - Lynn St. Amour
and Russ Housley
Tuesday
07:45 - 09:00 IAOC-IT Breakfast Meeting
19:00 - 23:00 Social Telus World of Science
Wednesday
0730 - 0900 IAOC & Trust Breakfast Meeting -
1710-1730 IAOC Office Hours
1730-1930 IETF Operations and Administration Plenary –
Regency C/D
Postel cocktail reception
Thursday
19:00 - 21:00 Bits-N-Bites Plaza AB
Friday
09:00 Meeting Review
Post meeting wrap-up with AMS, NOC: Friday 3 Aug 0900
IAOC Office
Whoever can attend is welcome, The point is to make it more
accessible to interested IAOC members.
18:00 - 19:30 ISOC Reception
Saturday
16:35 - 17:05 I* Reports to ISOC BoT
8. AOB
=======
Ray will be announcing an extension to the Agenda Scheduling
Tool RFP today.
There was no additional business to discuss.
Bob adjourned the meeting at 11:05 AM EDT.