IAOC Meeting 2012-08-01 14:30 UTC / 07:30 PDT Bernard Aboba [PRESENT] Bob Hinden [PRESENT, Chair] Dave Crocker [PRESENT] Lynn St. Amour [PRESENT] Ole Jacobsen [PRESENT] Ray Pelletier [PRESENT, IAD] Russ Housley [PRESENT] Scott Bradner [PRESENT] Marshall Eubanks [PRESENT, via WebEX] Karen O'Donoghue [SCRIBE] David Kessens [GUEST] Draft IAOC Agenda ================= 1. Minutes 2012-07-05 2. Tools Update Budget - Program Manager Update 3. Server Study 4. Meetings Update Vancouver Numbers IETF 92 Host Multi-Year Status Large Interim Meeting 5. Community Input Update 2016 Fees for Legal Requests IETF 95 Date Change Agenda Tool Deadline Extension 6. Plenary Slides 7. AOB Bob Hinden called the IAOC meeting to order at 7:30 am PDT. 1. Minutes ========== Minutes for 5 July 2012 have been distributed to the mailing list. Bob Hinden moved and Russ Housley seconded a motion to approve the minutes. The minutes were unanimously approved. Bob noted that additional reviewers are needed for the minutes. 2. Tools Update =============== Ray Pelletier provided an update on the tools budget. The total budget is $215K with $103K completed and $105K in process. The budget is tight, and there may be a need to approach ISOC for additional funds. Russ Housley noted that the effort will need to be restructured next year. 3. Server Study =============== Dave Crocker provided an update on the server study effort. It is going more slowly than expected because of a lack of understanding and expertise regarding the existing operations environment and assumptions about possible approaches moving forward. There was further discussion about some of the management and resource issues with moving forward. Russ Housley asked when there would be a way forward, and Dave indicated that he could not determine that at this time. 4. Meetings Update ================== Ray Pelletier presented several items during the meetings update portion of the agenda including the Vancouver meeting numbers, hotel terms for IETF92, multi-year host commitments, and the large interim meeting. The preliminary Vancouver meeting numbers are all above the budget projections. The overall meeting looks to be very successful. David Kessens asked about data regarding attendance numbers from Asia given that Vancouver is being considered as an Asian venue. These numbers are available, but they haven't been pulled out specifically for analysis. The latest terms for the hotel for IETF 92 were presented. The status of the effort to sign hosts to multi-year agreements was discussed. A number of companies are considering it, but none have signed yet. A number have made verbal commitments but have not made written commitments. There is some question about whether there is support for the idea in the community. Are we always going to be limited to twelve to fifteen months in advance? Many seem to like the idea but are not willing to sign a commitment. 4. Large Interim Meeting ======================== A large interim meeting is being planned for the Saturday after the RIPE meeting, 29 September 2012, in Amsterdam. Working groups that are considering participation include v6OPS, SIDR, WEIRDS, and a DSII BoF. Ray Pelletier reported on the preliminary costs estimates. Lynn St. Amour pointed out that if we are going to do these going forward we need planning further in advance to allow time to pursue sponsorships. Russ Housley indicated that we need more experience to see if this is going to make sense going forward. Some of the working groups have been hesitant to make a commitment because there is not enough information to make a decision. The intention is that registration fees will cover the costs. Bob Hinden indicated that we should not replicate the full IETF meeting process for an interim meeting. 5. Community Input Update ========================= Ray Pelletier provided the status on a number of requests for community input. The call for comments on dates for IETF 95 is open until 6 August 2012. More than 35 comments have been received to date. The call for comments on imposing fees for legal requests is also open until 6 August 2012. Several comments have been received indicating support and providing small modifications. The Agenda Tool RFP deadline has been extended to 31 August 2012. 6. Plenary Slides ================= Bob Hinden presented the draft plenary slides. We continue to struggle with how to quickly depict the overall financial picture and status. An update on the Open Internet Endowment needs to be added. 7. AOB ====== IAOC open office hours will be 5:10 - 5:30 this afternoon. Bob Hinden adjourned the IAOC at 8:46 am PDT. There was no trust meeting.