IAOC Minutes 2012-09-06
IAOC Meeting
2012-09-06 -4 UTC / 11:00 EDT
Bernard Aboba [PRESENT]
Scott Bradner [PRESENT]
Dave Crocker [PRESENT]
Marshall Eubanks [ABSENT]
Bob Hinden [PRESENT, Chair]
Russ Housley [PRESENT]
Ole Jacobsen [PRESENT]
Ray Pelletier [PRESENT, IAD]
Lynn St. Amour [PRESENT]
David Kessens [GUEST]
Jewellee Dalrymple [SCRIBE]
IAOC Agenda
===========
1. Minutes
a. 2012-07-19
2. E-Vote Large Interim Meeting
3. NomCom Liaison
4. Bits-N-Bites
a. Atlanta Plan
b. 2013
c. Study
5. 2013 Budget
6. Meetings
a. IETF 85 Atlanta
b. Date Change - Easter Conflict
c. 2018 - 2022 Dates
7. Charging Fees for Legal Requests
8. Agenda Tool
9. AOB
Bob Hinden called the meeting to order at 11:07 AM EDT.
1. Minutes
===========
The following minutes are ready for adoption with modifications:
2012-07-19.
Scott moved, and Bob seconded a motion to approve the
2012-07-19 minutes with modifications.
Without objections, the minutes were approved.
2. E-Vote Large Interim Meeting
================================
E-Vote Large Interim Meeting 6 Sept 2012
An E-Vote was taken and the results are being added to the
minutes. The results of the E-Vote to Approve the Amsterdam Large
Interim Meeting are:
Ole Jacobsen [YES] August 23, 2012 10:24:53 AM PDT
Bob Hinden [YES] August 23, 2012 10:26:19 AM PDT
Scott Bradner [YES] August 23, 2012 10:29:27 AM PDT
Russ Housley [YES] August 23, 2012 12:56:02 PM PDT
Bernard Aboba [YES] August 27, 2012 11:33:00 AM PDT
Dave Crocker [YES] August 28, 2012 7:45:48 AM PDT
Lynn St.Amour [YES] August 29, 2012 8:35:49 AM PDT
The E-Vote passed.
The Amsterdam LIM is approved and the IAD is authorized to
request that the Internet Society enter into such agreements
as necessary with a not-to exceed cost of $35,000 to effect the
occurrence of the Amsterdam LIM. Ray stated that the LIM was not
anticipated prior to the 2012 Budget was adopted. Therefore its
costs are not covered in the Budget.
3. NomCom Liaison
==================
Bob reported that Marshall has been unable to participate as the
liaison to the NomCom and needed a volunteer to assume that role.
Scott having volunteered previously was appointed as the liaison
to the NomCom. Bob will notify the NomCom Chair.
4. Bits-N-Bites
================
Ray proposed the IAOC make a decision on its 11 October call on
whether to approve holding the Bits-N-Bites event in Atlanta
using the same criteria it used for Vancouver, that is, there be
3 table sponsors committed at that time, not including any table
commitments by the Internet Society.
The IPSO Alliance has already committed to sponsor a table in
Atlanta. Drew will be notified of the IAOC action scheduled for
11 October.
There was general agreement to follow this approach.
A decision to continue the event in 2013 will be made after
Atlanta. Since this is after the IAOC adopts a budget, the 2013
Budget assumes no income, but does include the expected costs
associated with 3 Bits-N-Bites. This is a conservative approach
to the Budget, we assume no revenues, but, just in case, it does
include the costs.
Drew has expressed concern to Ray that selling Bits-N-Bits tables
could undermine his ability to sell breaks, ice cream social, etc.
so that the revenue increase for 2013 Drew estimates would only
be $30,000 if Bits-N-Bites went forward.
Ray said that the IETF Demographic SOW has been reviewed and is
ready. He expects proposals to be sought next week.
This was the demographic study that Drew wants to have done with
regard to what the target audience is and what their needs and
desires are with regards to sponsorship opportunities. The target
audience is the IETF population. Drew is happy with the statement
of work.
5. 2013 Budget
===============
Ray reviewed the 2013 Budget information that had been sent to the
IAOC list, then proceeded to identify the differences to that as
approved by the Budget Committee.
The Budget Committee recommends the 2013 - 2015 IETF Budget.
Ray then summarized the Budget:
a. 2013 Revenues: $3,346
b. 2013 Expenses: $5,275
c. Capital IT: Unchanged ($300k)
d. ISOC Contribution: $1,929; $2,229, to include the Capital
IT costs.
RESOLUTION:
The IAOC hereby adopts the IETF 2013-2015 Budget and requests the
Internet Society to include and approve this Budget within its
budget approval process.
Bob moved, and Scott seconded a motion to adopt the budget the
Budget Committee recommended.
Bernard Aboba [YES]
Scott Bradner [YES]
Dave Crocker [YES]
Bob Hinden [YES]
Russ Housley [YES]
Ole Jacobsen [YES]
Lynn St. Amour [YES]
The motion passed.
6. Meetings
============
a. IETF 85 Atlanta
Ray gave an update on Registration and circuits for Atlanta.
Comcast is providing the circuits. Their legal is reviewing the
MoU, but work is proceeding.
b. Date Change - Easter Conflict IETF 95
Ray reported on the community review of a proposed date change to
IETF 95. In essence the community said: Avoid holidays which
impact travel and thus attendance.
The IETF 95 dates conflict with Easter, so the change proposed was
the week before, however that week includes heavy travel days
associated with Easter travel.
The Meetings Committee is proposing the IETF meeting be conducted
a week after the original date: 3 - 8 April, and to go back to the
community for a 2 week comment period, indicate we are persuaded
by the impact on travel and attendance by the proposed date, and
are now proposing 3-8 April.
Ray asked whether there were any questions or objections to the
plan. Not hearing any objections, Ray will send an announcement
to the community to get feedback.
c. 2018 - 2022 Proposed IETF Meeting Dates
The Meetings Committee is recommending dates for IETF's 101 - 115
during the years 2018 - 2022 and that the IAOC solicit community
feedback for two weeks before adopting.
It is likely this will have community review 2 - 3 times, as has
occurred in the past.
Ray asked if there were any objections to posting and requesting
Community feedback?
Without objection the proposed dates will be announced for a two
week community comment period.
7. Charging Fees for Legal Requests
====================================
Ray reported that the Legal Management Committee was recommending
the IAOC adopt a policy to impose fees to produce information and
authenticate documents in response to subpoenas and other legal
requests.
The proposed policy underwent community review for a two week
period and the policy reflects chains suggested by the community.
The policy is appended to the end of these minutes.
Bob moved, and Scott seconded a motion to adopt the policy to
charge fees for legal requests.
RESOLUTION
The IAOC hereby adopts a policy that imposes fees to produce
information and authenticate documents in response to subpoenas
and other legal requests. The IAOC also adopts a Schedule of Fees
dated September 4, 2012. These fees are subject to change.
Bernard Aboba [YES]
Scott Bradner [YES]
Dave Crocker [YES]
Bob Hinden [YES]
Russ Housley [YES]
Ole Jacobsen [YES]
Lynn St. Amour [YES]
The motion passed.
8. Agenda Tool
===============
Ray gave an update on the status of the Agenda Tool. On July 20th
the Agenda Tool RFP was extended to 31 August. Two proposals were
received by Friday 31 August. These proposals are undergoing
review by the TMC (Henrik, Russ, Bob, Scott, Ray) The goal is to
bring a recommendation to IAOC on 20 September.
9. AOB
=======
There was no other business to discuss.
Bob adjourned the IAOC meeting at 11:43 am EDT.
+++++++++++++++++++++
Policy: Charging Fees for Legal Requests
Abstract:
This policy imposes standard fees to produce information and
authenticate documents in response to subpoenas and other legal
requests.
Background:
The IETF receives requests for information, documentation,
authentication or other matters through subpoenas and less formal
means that require manpower and materials to be expended. These
requests are on the rise. During the period 2005 to 2010 the IETF
responded to nine subpoenas. Since 2011 the IETF has received five
subpoenas and three other legal requests for authenticated
documents.
Each such request is time sensitive and involves the IETF Counsel,
the IAD, and members of the IAOC, who together form the Legal
Management Committee, to rapidly analyze and identify the means
for satisfying the request. Often there is a need to retain
outside counsel, especially in cases that might lead to
depositions or court testimony.
A Schedule of Fees is an appropriate and reasonable means to
recover costs associated with such efforts.
Fees may be waived at the discretion of the IAOC in the case of
requests made by or on behalf of non-profit organizations, and in
other unusual circumstances. This provides flexibility to the
IAOC.
The Schedule for Fees is located: < >
These fees are subject to change.
++++++++++++++++++++++++++++++++++++++++++
September 4, 2012
Schedule of Fees:
To produce information and authenticate documents in response to
subpoenas and other legal requests:
a. $350 per subpoena or other legal request plus $50 per
document and other requests for authentication of
documents in a single case, such as Internet-Drafts, RFCs,
and emails.
b. An additional $500 per subpoena and other requests for
authentication of documents requiring production of
hardcopy, warehoused documents, such as blue sheets.
c. In addition to the charges above, other expenses to
include any extra legal fees from counsel, travel or other
out-of-pocket expenses (e.g., out-of-town depositions or
copying fees), such expenses to be cleared in advance with
the requesting party.