IAOC Meeting
2012-09-20 14:00 UTC / 10:00 EDT

Bob Hinden	[PRESENT, Chair]
Dave Crocker	[PRESENT]
Lynn St. Amour	[PRESENT]
Bernard Aboba	[PRESENT]
Marshall Eubanks	[NOT PRESENT]
Ole Jacobsen	[PRESENT]
Ray Pelletier	[PRESENT, IAD]
Russ Housley	[PRESENT]
Scott Bradner	[PRESENT]

David Kessens	[GUEST]
Mia McAuley	[SCRIBE]

Agenda

1. Minutes
2. Agenda Tool Award
3. Meetings Update
4. NomCom Tool Update
5. AOB

1.  Minutes
=========

The 2012-09-06  minutes are ready for approval with the minor
modifications noted on the mail list.

Scott moved, and Ole seconded the motion to approve the minutes.
Without objection, the minutes are approved.

2.  Agenda Tool Award
==================

Ray reported that Agenda Tool  RFP was announced broadly and the
proposal response period was extended to 31 August when no proposals
were received.  Two proposals were received during the extension. One
from Sandelman Software Works, the other from Concentric Sky, one of
the IDIQ bidders.

The Tools Management Committee (Henrik, Russ, Bob, Scott and Ray)
reviewed the proposals and conducted interviews with the two bidders.

The work would extend over two fiscal years.  Ray reported that the 2012
and 2013 Budgets would support this project.

The IAOC approved an award to <confidential> </confidential> and 
requested the Internet Society to enter into negotiations with the 
developer to effect the award.

Russ moved, and Scott seconded the following resolution:

Resolution:
The IAOC approves the Agenda Scheduling Tool award to Sandelman
Software Works at a not-to-exceed cost of <confidential> </confidential>
and requests the Internet Society to engage in such agreements to
effect this award.

A vote was taken on the above resolution:

Aboba      [YES]
Hinden     [YES]
Crocker    [YES]
Bradner    [YES]
St. Amour [YES]
Jacobsen  [YES]
Housley   [YES]

The motions carries: 7 votes and 1 absent.


3.  Meetings Update
================

Ray gave an update on meeting activities.

Atlanta
    The Site Prep Team of Laura, Marcia and Jim are going to the Atlanta
    Hilton on 1 October.
    VeriLan and Comcast will have representatives present as well.

    
Bits-N-Bites
    The IPSO Alliance is sponsoring a table, as they did in Vancouver.
    11 October is the Go/No-Go decision date by the IAOC.

Large Interim Meeting
    The contracts have been signed.  The meeting is at the Hotel Okura,
    Amsterdam.
    Cost is about $11k for food and beverage, AV, power, Internet.   The
    estimated attendance is 100, according to the WG chairs.  Registration
    has opened. Registration Fee is $100.

   As of 19 September, there were 9 people registered.  It is still early,
   even the working group chairs have not registered so talks about low
   attendance would be too premature at this point.  We have told the
   community it's happening.


4.  NomCom Tool Update
====================

Proposals were due on 17 September.  A Request for Bid was sent to the
IDIQ developers.  There have been two bidders and their proposals are
under review by the Tools Management Committee.  There will likely be
interviews and a recommendation to the IAOC on the 11 October call.


5.  AOB
======

Ray said that  the 27 September call was set up to finalize budget if
necessary.  As it is not necessary for that purpose the next call would be
11 Oct.  With no objections, the 27 Sept call is canceled.

Marshall Eubanks has stopped participating in the IAOC and IETF Trust
since the Vancouver IETF meeting.  Many attempts have been made to
contact him regarding his absence.  Due to Marshall's absence, the IAOC
appointed Scott Bradner to replace Marshall as its liaison to the IETF
NomCom.  The IAOC will continue to try to contact Marshall to better
understand his situation prior to determining any other actions.


Bob adjourned the meeting at 10:24 EDT.