IAOC Meeting 2012-11-07 7:30 am EST / 12:30 pm UTC Bernard Aboba [PRESENT] Bob Hinden [PRESENT, Chair] Dave Crocker [PRESENT] Lynn St. Amour [NOT PRESENT] Ole Jacobsen [PRESENT] Ray Pelletier [PRESENT, IAD] Russ Housley [PRESENT] Scott Bradner [PRESENT] Marshall Eubanks [NOT PRESENT] Karen O'Donoghue [SCRIBE] David Kessens [GUEST] Draft IAOC Agenda 1. Minutes 2. Network Services RFP 3. IETF Hosting Project 4. Atlanta Update 5. Bits-N-Bites 6. Plenary Slides 7. Retreat Dates 8. Recall 9. Atlanta Schedule 10. AOB Bob Hinden called the IAOC meeting to order. 1. Minutes =========== Minutes for 2012-10-25 have been distributed to the mailing list and reviewed with minor amendments. Scott Bradner moved, and Bob Hinden seconded a motion to approve the referenced minutes as amended on the mailing list. There was no objection, and the minutes were approved. 2. Network Services RFP ======================== The Network Services RFP was developed by the Tools Management Committee (TMC) and released for community comment on 26 October 2012. No comments were received by the end of the comment period on 6 November 2012. Ray Pelletier presented the schedule for an award for the RFP. The schedule is as follows: a. RFP issued on November 8, 2012; b. Questions to TMC received by November 19, 2012; c. Responses to questions posted by November 27, 2012; d. Proposals submitted by December10, 2012; e. Proposals reviewed by 21 December 2012; f. Notification of selection by January 3, 2013; g. Contract Negotiation completed by 21 January, 2013; h. Contract Accepted by February 7, 2013; and i. Contract Commenced by March 1, 2013. Scott Bradner moved, and Russ Housley seconded a motion to proceed with the Network Services RFP according to the schedule presented. Members of the TMC are Henrik, Russ, Bob, Scott, and Ray. Bob Hinden noted that he spoke with the current incumbent, Verilan, to clarify with them that this is being done as a matter of process and not because the IAOC has received any negative comments on the service they have provided to date. A roll call vote was taken: Bernard Aboba [YES] Bob Hinden [YES] Dave Crocker [YES] Ole Jacobsen [YES] Russ Housley [YES] Scott Bradner [YES] The motion passed. 3. IETF Hosting Project ======================== Bob Hinden presented the status of the IETF hosting project. The subcommittee looking into the issue includes Jim Martin, Dave Crocker, Joel Jaeggli, and Bob Hinden. The requirements build on a plan from AMS discussed initially on 10 October 2012. It is assumed that the plan will include a move to multiple COLOs based on a virtual machine architecture. Bob presented an initial list of requirements along with some open issues. As a next step, this subcommittee will report back to the Tools Management Committee. In the discussion, Ole asked that the title of the effort be changed from hosting requirements to something like server or data hosting requirements to avoid confusion with meeting hosting activities. It was also noted that hosting requirements identified through this effort would be implemented by AMS and would not be an additional contract unless AMS were unable to meet the requirements. Finally, it was noted that the requirements should be kept as simple and streamlined as possible. 4. Atlanta Update ================== Ray Pelletier provided an update on the numbers for Atlanta. While registration revenue is down about $27,000 due to a shortfall in paid attendees from the Budget, the total revenue is projected to be above the budget by around $25,000 because of Bits-N-Bites and Refreshment Sponsorships. 5. Bits-N-Bites ================ Ray Pelletier provided an update on the budget number for Bits-N-Bites. Revenues are $62,500, with costs about $40,000. The experiment continues to receive positive feedback from the community. There will be a discussion at an upcoming call on whether to cancel the program, continue the experiment, or adopt it as a program for 2013. 6. Plenary Slides ================== Bob Hinden reviewed the IAOC/IAD plenary slides. He has added an acronym slide based on input from Bjoern Zeeb to the slides distributed previously on the mailing list. There was a short discussion on how to represent the budget and the effort to reduce duplication across the various presentations. The text on the slide about Marshall Eubanks was updated. Bob indicated that he planned to inform the plenary that Marshall was fine physically as many people have indicated a concern for his well-being. 7. Retreat Dates ================= Possible dates for an IAOC retreat in May 2013 were discussed, with 7 Ð 8 May being selected as the placeholder. A final decision will be on hold until the results of the NomCom process are known. 8. Recall ========== An update on the status of the petition to recall Marshall Eubanks was provided. On 31 October 2012 Olafur Gudmundsson presented the petition to the community, and on 5 November 2012 the petition with accompanying signatures was presented by Olafur to Lynn St. Amour, as President of the Internet Society. On 6 November the petition was amended to include two more signatories. The signatures were verified by the Secretariat. The steps going forward are as follows: 1) The Internet Society President shall appoint a Recall Committee Chair. 2) The recall committee is created according to the same rules as the nominating committee. 3) The recall committee investigates the circumstances of the justification for the recall and votes on its findings. The investigation must include at least both an opportunity for the member being recalled to present a written statement and consultation with third parties. 4) The recall committee votes requiring a 3/4 majority of the members who vote on the question for the recall to pass. 5) If the recall passes, the open position is filled according to the mid-term vacancy rules. It is unclear exactly how long the process will take. 9. Atlanta Schedule ==================== Ray provided a quick reminder of the IAOC schedule for the remainder of the week including office hours and admin plenary. 10. AOB ======== Russ Housley clarified that the RFC Series Editor would not be speaking on the plenary agenda tonight. Bob Hinden adjourned the IAOC at 8:48 am EST.