IAOC Meeting 
2012-11-07 7:30 am EST / 12:30 pm UTC 

Bernard Aboba       [PRESENT]
Bob Hinden          [PRESENT, Chair]
Dave Crocker        [PRESENT]
Lynn St. Amour      [NOT PRESENT]
Ole Jacobsen        [PRESENT]
Ray Pelletier       [PRESENT, IAD]
Russ Housley        [PRESENT]
Scott Bradner       [PRESENT]
Marshall Eubanks    [NOT PRESENT]

Karen O'Donoghue    [SCRIBE]
David Kessens       [GUEST]


Draft IAOC Agenda
1.  Minutes 	
2.  Network Services RFP 
3.  IETF Hosting Project 
4.  Atlanta Update 
5.  Bits-N-Bites 
6.  Plenary Slides 
7.  Retreat Dates   
8.  Recall 
9.  Atlanta Schedule 
10. AOB  

Bob Hinden called the IAOC meeting to order. 

1.  Minutes
=========== 	

Minutes for 2012-10-25 have been distributed to the mailing 
list and reviewed with minor amendments. Scott Bradner 
moved, and Bob Hinden seconded a motion to approve the 
referenced minutes as amended on the mailing list. There 
was no objection, and the minutes were approved. 

2.  Network Services RFP 
======================== 

The Network Services RFP was developed by the Tools 
Management Committee (TMC) and released for community 
comment on 26 October 2012. No comments were received by 
the end of the comment period on 6 November 2012. Ray 
Pelletier presented the schedule for an award for the RFP. 
The schedule is as follows: 

a. RFP issued on November 8, 2012; 
b. Questions to TMC received by November 19, 2012;
c. Responses to questions posted by November 27, 2012;
d. Proposals submitted by December10, 2012;
e. Proposals reviewed by 21 December 2012; 
f. Notification of selection by January 3, 2013;  
g. Contract Negotiation completed by 21 January, 2013; 
h. Contract Accepted by February 7, 2013; and  
i. Contract Commenced by March 1, 2013. 

Scott Bradner moved, and Russ Housley seconded a motion to 
proceed with the Network Services RFP according to the 
schedule presented. Members of the TMC are Henrik, Russ, 
Bob, Scott, and Ray. Bob Hinden noted that he spoke with 
the current incumbent, Verilan, to clarify with them that 
this is being done as a matter of process and not because 
the IAOC has received any negative comments on the service 
they have provided to date.  

A roll call vote was taken: 
Bernard Aboba       [YES]
Bob Hinden          [YES]
Dave Crocker        [YES]
Ole Jacobsen        [YES]
Russ Housley        [YES]
Scott Bradner       [YES]

The motion passed. 

3.  IETF Hosting Project 
========================

Bob Hinden presented the status of the IETF hosting 
project. The subcommittee looking into the issue includes 
Jim Martin, Dave Crocker, Joel Jaeggli, and Bob Hinden. The 
requirements build on a plan from AMS discussed initially 
on 10 October 2012. It is assumed that the plan will 
include a move to multiple COLOs based on a virtual machine 
architecture. Bob presented an initial list of requirements 
along with some open issues. As a next step, this 
subcommittee will report back to the Tools Management 
Committee. 

In the discussion, Ole asked that the title of the effort 
be changed from hosting requirements to something like 
server or data hosting requirements to avoid confusion with 
meeting hosting activities. It was also noted that hosting 
requirements identified through this effort would be 
implemented by AMS and would not be an additional contract 
unless AMS were unable to meet the requirements. Finally, 
it was noted that the requirements should be kept as simple 
and streamlined as possible. 

4.  Atlanta Update 
==================

Ray Pelletier provided an update on the numbers for 
Atlanta. While registration revenue is down about $27,000 
due to a shortfall in paid attendees from the Budget, the 
total revenue is projected to be above the budget by around 
$25,000 because of Bits-N-Bites and Refreshment 
Sponsorships. 

5.  Bits-N-Bites 
================

Ray Pelletier provided an update on the budget number for 
Bits-N-Bites. Revenues are $62,500, with costs about 
$40,000. The experiment continues to receive positive feedback 
from the community. There will be a discussion at an upcoming 
call on whether to cancel the program, continue the experiment, 
or adopt it as a program for 2013. 

6.  Plenary Slides 
==================

Bob Hinden reviewed the IAOC/IAD plenary slides. He has 
added an acronym slide based on input from Bjoern Zeeb to 
the slides distributed previously on the mailing list. 
There was a short discussion on how to represent the budget 
and the effort to reduce duplication across the various 
presentations. The text on the slide about Marshall Eubanks 
was updated. Bob indicated that he planned to inform the 
plenary that Marshall was fine physically as many people 
have indicated a concern for his well-being. 

7.  Retreat Dates
=================

Possible dates for an IAOC retreat in May 2013 were 
discussed, with 7 Ð 8 May being selected as the 
placeholder. A final decision will be on hold until the 
results of the NomCom process are known. 

8.  Recall
==========
 
An update on the status of the petition to recall Marshall 
Eubanks was provided. On 31 October 2012 Olafur Gudmundsson 
presented the petition to the community, and on 5 November 
2012 the petition with accompanying signatures was 
presented by Olafur to Lynn St. Amour, as President of the 
Internet Society. On 6 November the petition was amended to 
include two more signatories. The signatures were verified 
by the Secretariat. The steps going forward are as follows:

1) The Internet Society President shall appoint a Recall 
Committee Chair. 
2) The recall committee is created according to the same 
rules as the nominating committee. 
3) The recall committee investigates the circumstances of 
the justification for the recall and votes on its findings.  
The investigation must include at least both an opportunity 
for the member being recalled to present a written 
statement and consultation with third parties.
4) The recall committee votes requiring a 3/4 majority of 
the members who vote on the question for the recall to 
pass. 
5) If the recall passes, the open position is filled 
according to the mid-term vacancy rules.

It is unclear exactly how long the process will take. 

9.  Atlanta Schedule
==================== 

Ray provided a quick reminder of the IAOC schedule for the 
remainder of the week including office hours and admin 
plenary. 

10.  AOB  
========

Russ Housley clarified that the RFC Series Editor would not 
be speaking on the plenary agenda tonight. 

Bob Hinden adjourned the IAOC at 8:48 am EST.