IAOC Meeting 2013-01-17 -5 UTC / 10:00 EST Bernard Aboba [PRESENT] Scott Bradner [ABSENT] Dave Crocker [PRESENT] Bob Hinden [PRESENT, Chair] Russ Housley [ABSENT] Ole Jacobsen [PRESENT] Ray Pelletier [PRESENT, IAD] Lynn St. Amour [ABSENT] Mia McAuley [SCRIBE] IAOC Agenda =========== 1. Minutes 12-11-29 12-12-13 2. Bits-N-Bites 2013 3. Servers Colo Status Report 4. 2013 IETF Meeting Venues Publication 5. RSE Support 6. AOB Bob called the meeting to order at 10:05 AM EST. 1. Minutes =========== Minutes from 12-11-29 and 12-12-13 have been reviewed and both require some modification. They will be taken up for approval at the next meeting after further review. 2. Bits-N-Bites 2013 ==================== Ray reported on his meeting with the Internet Society. ISOC supports a Bits-N-Bites (BnB) target revenue goal of $225k, at $65k, $75k, and $85k for Orlando, Berlin and Vancouver, respectively. Additionally, ISOC will add personnel to the effort in addition to Drew. BnB 2013 Financial Goals: i. Revenue: $225k (up from original proposal of $150k) ii. Expenses: $135k (up from original proposal of $120k*) iii. Net: $90k *2013 IAOC budget set aside $120k for expenses. The additional $15k to cover additional space in Berlin, and miscellaneous. Ray said the BnB 2013 Financial Goals would be tracked separately from the IETF 2013 budget. RESOLUTION: The IAOC approves the Bits-N-Bites program for 2013 with a financial goal of $225,000 and a net gain of $90,000. Bob makes the motion but for Ôrevenue goalÕ not Ôfinancial goal.Õ Bernard seconds. Discussion ensued about the logic behind the original and new numbers. Ray said he would check into that. It was noted that ISOC has discussed this and has proposed a higher number and additional resources required to achieve it. It was suggested that these numbers be approved but ask ISOC for a plan on how they plan to achieve these numbers. The IAOC concluded that it would ask for a 2-year business plan for this event. There was no lack of consensus for approving the program with the IAOC understanding that part of the reason for that is that 1) time is of the essence, and 2) ISOC needs to develop a business plan for how theyÕre going to achieve the result, and 3) the IAOC is looking for the Bits-N-Bites Procedures Guide being drafted by the Secretariat. [DAVID KESSENS JOINS] Bob Hinden [YES] Bernard Aboba [YES] Dave Crocker [YES] Ole Jacobsen [YES] The resolution carries. Not included as part of the vote, but it is noted that Russ and Scott said via email they approve of the resolution. 3. Servers Colo Status Report ============================= Bob gave an update on the servers colocation project. He, Joel Jaeggli, Jim Martin and Dave Crocker met with AMS. Glenn at AMS was very receptive to the additional requirements the IAOC is proposing. A lot of the discussion was what the requirements meant, which were very good. They are moving forward with this for their other clients. The IAOC will hear back with more specifics for how theyÕre going to do this. They believe the colo they have in Orlando meets some of the requirements. TheyÕre looking into the other things such as physical server redundancy. In the next month the IAOC will have a more concrete plan from AMS on next steps. The IAOC needs to see if we can find people who might be willing to donate colo facility for a reduced cost or for free to the IETF. In regards to timing, there are two parts: the physical side of moving things out of AMSÕs server room in Freemont to a hosting facility. ThatÕs probably a month-6 months project. The other requires application changes that are a longer-term project; probably a 12-24 month project. It may require additional development. 4. 2013 IETF Meeting Venues Publication ======================================== Ray noted that there was discussion on the IETF list and the IAOC list about providing advance information about the venue location. The Meetings Committee considered the matter of how soon to tell the community about the actual hotel for an upcoming meeting. Discussions on the advantages of telling the hotels earlier were had. The benefits: transparency and an early planning opportunity. Concerns: making plans so far in advance and then canceling; which might end in the loss of the hotel commissions. The practice has been not to announce the hotel until registration opens for an IETF meeting. However, it is common for other organizations like the IEEE to include an announcement of the meeting venue as much as one year in advance. The Meetings Committee would like to try an experiment by announcing and publishing online the hotels for 2013 to see what the community response is and what the impact might be on AMS and the number. The announcement and notice online will indicate the approximate date when hotel reservations open. The Registration to the IETF meeting itself will not change, which is approximately 12 weeks prior the meeting. The point was made that we need to make clear it's an experiment and may be discontinued, as some practices are really hard to take back. It should be made clear that the IETF and hotel registration is not opening earlier than previously. No further discussion occurring, Ray took it for action and will be notifying the Secretariat to get the notice online for the hotels and email to IETF-announce. 5. RSE Support =============== Ray reported that the RFC Series Editor has asked for Joyce Reynolds to be engaged for about a 4-month period to: i. review the Style Guide; ii. help understand its historical context and iii. how that informed decisions in the Style Guide. Joyce is uniquely qualified; there are very few people who would be in that position. The IAD has been in contact with Joyce to ascertain her availability, willingness to undertake the work and identify a fee for the project. Joyce is available, interested and willing to undertake the work. A fee of is acceptable. RESOLUTION: The IAOC approves a budget of for the Style Guide Review Project and requests the Internet Society to execute such agreements with Joyce Reynolds as needed to undertake the project. The funds will come from the RFC expense budget. Bob moved and Dave seconded the motion to pass the resolution. Bob Hinden [YES] Bernard Aboba [YES] Dave Crocker [YES] Ole Jacobsen [YES] The motion passed. 6. AOB ======= There was no additional business to discuss. Bob adjourned the IAOC meeting at 10:37 am EST.