IAOC Meeting 2013-01-31 -5 UTC / 10:00 EST Bernard Aboba [PRESENT] Bob Hinden [PRESENT, Chair] Dave Crocker [PRESENT] Scott Bradner [PRESENT] Lynn St. Amour [ABSENT] Ole Jacobsen [PRESENT] Ray Pelletier [PRESENT, IAD] Russ Housley [PRESENT] Christopher Griffiths [PRESENT] David Kessens [Guest] Randy Bush [Guest] Jewellee Dalrymple [SCRIBE] IAOC Meeting Agenda =================== 1. Minutes 12-11-29 12-12-13 2. Shim Layer Work Award 3. Network Services Contract Award 4. Atlanta Financial Statement 5. 2012 Meetings Financial Statement 6. Orlando Update 7. IAOC Presentation Sunday Afternoon 8. Orlando Dinner Meeting 9. IAOC Retreat (7-8 May tentative) 10. Remote Participation Services 11. AOB Bob called the meeting to order at 10:02 AM EST. 1. Minutes =========== The 2012-11-29 and 2012-12-13 minutes are ready for adoption. There were suggestions for modifications to each set of minutes. Scott moved, and Bob seconded a motion to approve the 2012-11-29 and 2012-12-13 minutes with the modifications. Without objection, the minutes were approved. 2. Shim Layer Work Award ========================= Ray provided background for the IAOC to consider in making a tools development award. The last task of the datatracker conversion project is to remove the shim layer so that all software operates natively against the operational database model. This will be done in a series of Work Orders (WO), of which this would be the first. IOLA is under contract to perform python development work through an indefinite deliver, indefinite quantity (IDIQ) Master Services Agreement (MSA). The objective of Phase I, the first WO, is to convert the remaining draft pages, specifically the idtracker, idindex, and idrfc subdirectories. The work is estimated to take 100 hours. The Cost is . Henrik is the PM for the project. The Tools Management Committee (TMC) (Henrik, Russ, Bob, Scott, Ray) recommend the project be awarded to IOLA. . The Project falls within IT Capital Investment 2013 Budget. The follow-on WOs will address IESG telechat pages (/iesg/...), WG and stream management tools plusWG pages, Liaisons tool, and Misc. (IPR, meetings, submit, and some more). The Datatracker had a poor database design that was evolved rather than designed, so the IAOC set out to design a new database and the shim layer was a short-term solution to get the database accomplished. Now the shim layer is in the way in terms of getting new features added so this is the remedy to make everything work against the redesigned database. The Datatracker is the longest project undertaken and it went really well. It says something that the Datatracker was never down throughout the process, it's pretty amazing. RESOLUTION: The IAOC approves IOLA to execute Phase I of the Shim Layer Removal Project at a cost of not-to-exceed and requests the Internet Society to enter into a Work Order to effect the project. Scott moved and Russ seconded a motion to execute Phase I of the Shim Layer Removal Project at a cost of not-to-exceed and requests the Internet Society to enter into a Work Order to effect the project. Dave Crocker [YES] Bernard Aboba [YES] Bob Hinden [YES] Russ Housley [YES] Ole Jacobsen [YES] Scott Bradner [YES] Christopher Griffiths [YES] The motion passed. 3. Network Services Contract Award =================================== Ray reported on the results of the Network Services RFP and the recommendation to the IAOC by the Tools Management Committee (TMC) for contract awards. The IAOC selected a vendor and requested the Internet Society to enter into negotiations and a contract with the vendor. 4. Atlanta Financial Statement =============================== Ray presented the financials for the Atlanta meeting. Atlanta Actual Budget Variance i. Revenue $1,077 $1,022 $ 52 ii. Expenses: $ 587 $ 694 $107 iii. Funds Avail: $ 488 $ 329 $159 Funds Available refers to funds available for other expenses, such as RFC Editor services, Secretariat services, and Administrative services. 5. 2012 Meetings Financial Statement ===================================== Ray presented the financial results for the three IETF meetings in 2012. 2012 Meetings (000) Actual Budget Variance i. Revenue $3,548 $3,264 $284.70 ii. Expenses: $2,048 $2,207 $159.30 iii. Funds Avail: $1,500 $1,057 $444.00 Funds Available refers to funds available for other expenses, such as RFC Editor services, Secretariat services, and Administrative services. 6. Orlando Update ================== Ray noted that IETF 86 was just 37 days away. So far, 414 people had registered, 145 had paid. The Paid numbers are tracking those of Beijing at this time before the meeting. Beijing had 1,207 paid registrations. The Budget for Orlando expects 1,145 paid attendees. At this point the country registrations and paid look like this: Reg Paid USA 169 73 CN 71 1 JP 17 10 NL 14 10 112 Letters of Invitation have been issued. The total for Atlanta, IETF 85, was 265 issued. Hard to tell whether this is a yellow flag. 7. IAOC Presentation Sunday Afternoon ====================================== Bob said he had discussion with Bernard in which an idea came up to help the community to better understand the IAOC, finances, contracts, relationships, etc., that some time be set aside on Sunday afternoon that goes into detail on what the IAOC does - more than can be gone into during a Plenary. People can ask questions and get more information. The outcome can only be helpful. It will happen parallel to one of the tutorials- hopefully in a later slot, 3 PM. This will be recorded for the community to review at a later time. If reasonable, this may occur again depending on attendance and feedback. The IAB and IETF chairs cannot be in attendance. Bob will take a first cut at slides in the coming weeks and then they will go out to the list. An announcement should go out a week from today. A side note was that the office hours should be reconsidered at some point. This issue will be taken to the list, as there are a number of issues that may be brought to the table. 8. Orlando Dinner Meeting ========================== Ray presented what was scheduled for Orlando for the IAOC to assist in deciding when to have a dinner meeting for the IAOC. Orlando Schedule: Saturday: Code Sprint Sunday: IAOC Presentation 3 pm First Timers Meet & Greet 4-5 pm Welcome Reception 5-7 pm ISOC Fellows Dinner Monday: Office Hours - Before Plenary Tech Plenary (IAOC Dinner?) Tuesday: Social Event Wednesday: IAOC Meeting 7:30 - 9:00 am Office Hours - Before Plenary Admin Plenary (IAOC Dinner?) Thursday: Bits-N-Bites Friday: Meeting Operations Review 9-10 am Consensus was that the dinner could be held Monday evening. This dinner is important because there are both new and old members in attendance. A notice will go out. Christopher Griffith left the meeting at 10:29 am. 9. IAOC Retreat (7-8 May tentative) ==================================== With all the new members involved, the dates of 7 and 8 May look good. There is interest in the West Coast for the location. The meeting was in DC last year. Seattle has potential; although, it's not perfect as there are no direct flights. The Bay Area could be a good choice. Some investigation will be conducted to choose a location. It's also noted that Sunday, 12 May is Mothers' Day. 10. Remote Participation Services ================================== Ray provided an update on the Remote Participation Services (RPS) initiative. On 29 November the IAOC decided: i. Russ would draft a note to the community giving the state of RPS in the IETF ii. An Request for Information (RFI) would be issued to solicit interest by others in participating in the evolution of RPS platforms during 2013 at the IETF meetings iii. IAOC would solicit input for RPS access by disabled On 2 and 8 January Russ sent announcement drafts to the IAOC. Russ suggested that no RFI is needed as he could include an invitation to participate, including volunteers, and access by disabled in his announcement. There was consensus to that point. Russ will have an updated note completed by Friday. 11. AOB ======== Congratulations went out to new members, and to Jari Arkko for selection as the new IETF Chair. Russ was congratulated and thanked for his service to the community. Bob adjourned the IAOC meeting at 10:50 am ET.