IAOC Meeting
2013-02-14 -5 UTC / 10:00 EST

Bernard Aboba [ABSENT]
Bob Hinden [PRESENT, Chair]
Dave Crocker [PRESENT]
Scott Bradner [PRESENT]
Lynn St. Amour [PRESENT]
Ole Jacobsen [PRESENT]
Ray Pelletier [PRESENT, IAD]
Russ Housley [PRESENT]
Christopher Griffiths [PRESENT]
Randy Bush [Guest]
Jewellee Dalrymple [SCRIBE]

IAOC Meeting Agenda
===================
1. Minutes
	2013-01-31
	2013-01-17
2. Orlando Shuttle Bus Contract
3. Orlando Numbers Update
4. Orlando Bits-N-Bites
5. South America Trip
6. Tools Update
7. AOB

Bob called the meeting to order at 10:02 AM EST.

1. Minutes
===========
The 2013-01-31 and 2013-01-17 minutes are ready for
adoption. There were suggestions for modifications to
each set of minutes.

Scott moved, and Ole seconded a motion to approve the
2013-01-31 and 2013-01-17 minutes with the
modifications.

Without objection, the minutes were approved.

2. Orlando Shuttle Bus Contract
================================
Ray reported on the Orlando Shuttle Bus contract
discussions

The latest bus proposal provides service Monday -
Friday, Monday to Thursday 6:30 – 11:30 pm; Friday
from 1:30 to 11:30 pm. The cost will be about
$20,000.

Buses will go to three destinations, each with a
significant number of restaurants.

The Meetings Committee conclusion is that
	i. Service is needed,
	ii. Cost up to <confidential> </confidential>
	not unreasonable, and
	iii. Details for optimizing service needs to be left
	to staff
	
The busses come with a coordinator and the actual
schedule will be more dynamic based on how many people
show up. It’s hard to anticipate exactly what it’s
going to be. When the Plenary lets out there’s going
to be a surge. The IAOC has until Wednesday to cancel
Friday if necessary.

RESOLUTION:
The IAOC approves up to <confidential> </confidential>
for contracting for Bus service for IETF 86 and
requests the Internet Society to enter into such
agreements as necessary to optimize such service for
IETF 86 meeting attendees.

Russ moved and Scott seconded a motion to approve up
to <confidential> </confidential> for contracting for
Bus service for IETF 86 and requests the Internet
Society to enter into such agreements as necessary to
optimize such service for IETF 86 meeting attendees.

Bob Hinden [YES]
Christopher Griffiths [YES]
Dave Crocker [YES]
Lynn St.Amour [YES]
Ole Jacobsen [YES]
Scott Bradner [YES]
Russ Housley [YES]
The motion passed.

3. Orlando Reg Update
======================
Ray reported on the Orlando numbers to date:

A. Numbers
	Registered 598
	Paid 280
	1st Timers 90
	Trend: Paid trending Beijing & Quebec meetings
	Budget: 1,145 paid attendees
	
B. Letters of Invitation: 126 Atlanta: 265

It's believed that the drop reflects that people may
have obtained a multiple-entry visa with Atlanta and
Orlando being back-to-back in the US.

C. Countries
Reg Paid
	US 271 141
	CN 75 2
	JP 34 27
	GB 21 16
	FR 20 11
	NL 17 15
	
4. Orlando Bits-N-Bites
========================
Ray reported on the Bits-N-Bites program for Orlando.
The Budget for Orlando is for revenues of $65,000 and
expenses of $40,000.

Sponsors so far include Huawei, ICANN, Comcast, ISOC
for a total of <confidential> </confidential>. Drew
has approached a number of other potential sponsors.
The meeting space will be in the Grand Sierra D, which
is 10,000 sq ft, 1,000 sq ft larger than Atlanta

5. South America Trip
=======================
Jim, Laura and Marcia are on site visits in South
America over the period 12-21 February. They are
visiting 15 convention centers and hotels in two major
cities, Sao Paulo and Buenos Aires, over the ten-day
period.

6. Tools Update
================
Ray reported on the tools development work that is
underway.

There is more than $150,000 of work underway.
A. Projects in Work
	i. Agenda Scheduling Tool – Sandleman
		a. Working well with AMS
		b. Complex system, about two weeks behind
		c. Progress demo in Orlando
		
	ii. Back End Datatracker
		a. Phase 2 to be completed by Berlin
		b. Phase 1 (RFC Editor) deployed, being
		tested
		c. All data going through Datatracker
		
	iii. NomCom Tools – Yaco
		a. Lots of progress through 2012; seems to
		be a slowdown – Henrik to follow up
		
	iv. Shim Layer Removal – IOLA
		a. WO1 just beginning
		
	v. xml2rfc Beta Testing – Henrik
		a. Henrik has done 2 releases; bugs
		occurring, being addressed
		
	vi. xml2rfc Windows Installer – Concentric Sky
		a. AMS testing windows installer
		
	vii. Merge of AMS-Developed Tools into Same Source
	Code Repository
		a. Henrik for action
		
	viii. IAOC & Trust Website Makeover - AMS
		a. Recent award
		b. AMS has been in touch with IAOC Review
		Team
		
	ix. Mail Archive Tool – AMS
		a. Under development; demo in Orlando
		
	x. Charter Milestone Management Tool - IOLA
		a. Awaiting merge by Henrik
		
7. AOB
=======
There was no other business

Bob adjourned the IAOC meeting at 10:37 AM EST.