IAOC Meeting 2013-02-28 -5 UTC / 10:00 EST
Bernard Aboba [PRESENT]
Bob Hinden [PRESENT, Chair]
Dave Crocker [PRESENT]
Scott Bradner [PRESENT]
Lynn St. Amour [PRESENT]
Ole Jacobsen [PRESENT]
Ray Pelletier [PRESENT, IAD]
Russ Housley [PRESENT]
Chris Griffiths [PRESENT]
Jari Arkko [Guest]
Greg Kapfer [Guest]
David Kessens [Guest]
Randy Bush [Guest]
Jewellee Dalrymple [SCRIBE]
IAOC Meeting Agenda
===================
1. Minutes
2013-02-14
2. 2012 Budget Results
3. Orlando Update
4. Orlando IAOC Schedule
5. IAOC and Trust Chair Elections in Orlando
6. 2012 IAOC Goals Status
7. Retreat Dates and Location
8. IAOC Sunday Presentation
9. Open Internet Endowment
10. IANA SLA Update
11. AOB
Bob called the meeting to order at 10:07 AM EST.
1. Minutes
===========
The 2013-02-14 minutes are still being reviewed and therefore are not ready for adoption.
2. 2012 Budget Results
=======================
Ray reported on the Budget results for 2012.
Revenues exceeded the Budget by $308,000 and Expenses were
$222,000 below the budget.
The major contributors to the revenue increase were (i)
registration being above budget by $85,000 as a result of
significant paid attendance at the Pairs and Vancouver IETF
meetings; (ii) sponsorships were $165,000 above the budget,
principally the result of the Bits-N-Bites program at the
Vancouver and Atlanta IETF meetings; and (iii) higher
attendance driving a hotel commission return $58,000 higher
than the budget.
Transition, IT maintenance and special project expenses
were below budget by almost $140,000; meeting expenses were
$35,000 below budget; and RFC Editor services were almost
$25,000 under budget.
Tools development costs of $255,000 exceeded by budget by
$40,000.
The increase in revenues and reduction in expenses reduced
the Internet Society contribution by just less than
$500,000 to $1.9 million in 2012.
There was a discussion of recognizing in-kind revenue and
expenses in the budget. It was decided to review the matter
at the Retreat.
[Greg Kapfer left the call]
3. Orlando Update
==================
Ray gave an update on the Orlando meeting numbers.
There were 988 registered, 144 in the last 4 days, of the
total registered, 695 have been paid. The paid
registration is tracking the Beijing attendance at this
time. The budget for the meeting is 1,145 paid attendees.
There are 5 Bits-N-Bits (BnB) Sponsors at this time
totaling $45,000. They are Huawei, ICANN, Comcast, ISOC,
and Nominum. The budget for IETF 86 BnB is $65,000.
Ray reported that the shuttle bus contract has been
executed to provide transportation for dinner. Round trip
to each of the three destinations is 30 minutes and is why
there won't be buses for lunch.
Co-hosts, Comcast, and NBC Universal have increased the
number of Social Tickets from 700 to 800! The time in the
park has been extended 45 minutes and will run from 8:30 to
11:00.
The Caribe Royale is setting up Grab N Gos for
lunch. Marcia is working with their staff.
4. Orlando IAOC Schedule
=========================
Ray detailed the IAOC schedule and significant events in
Orlando:
Saturday
0930 - 1800 Code Sprint - Grand Sierra A
Sunday
1100 - 1200 IETF Server Meeting Regents Boardroom
1500 - 1650 IAOC Overview Session Caribbean 6
1600 - 1700 Newcomers’ Meet and Greet (open to Newcomers
and WG chairs only) Boca Patio
1700 - 1900 Welcome Reception - Grand Sierra D
Monday
1130 - 1300 IETF Protocols Registry Oversight Committee
(IPROC) (Russ, Ray, Bob) - Regents Boardroom
1300 - 1400 Agenda Scheduling Tool Demo - (TMC,
Richardson, AMS) Regents Boardroom
1710 - 1740 IAOC Office Hours – Regents Boardroom
1740 - 1940 Technical Plenary Caribbean 3/4 Technical
Topic I: The End of Plain Old Telephone Service
(POTS) (60 Minutes)
Speaker: Henning Schulzrinne, Chief Technical
Officer, US Federal Communications Commission
Tuesday
2000 - 2300 Universal Studios - Wizarding World of Harry
Potter
Wednesday
0730 - 0900 IAOC & Trust Breakfast Meeting - Regents
Boardroom
1130 - 1300 RFC Editor Streams Lunch (Russ, Bob, Ole,
Ray) - Room TBD
1710 - 1740 IAOC Office Hours - Regents Boardroom
1740 - 2010 Administrative Plenary Caribbean 3/4
Administrative and Management Plenary
1. Welcome
2. Host Presentation
3. Reporting
- IETF Chair
- IAOC Chair and IAD
- IETF Trust Chair
- NomCom Chair
4. Recognition
5. Thank Outgoing IAB, IAOC, and IESG
Members
6. Outgoing IETF Chair Comments
7. Incoming IETF Chair Comments
8. Introduce Incoming IAOC Members
9. IAOC Open Mic
10. Introduce Incoming IESG Members
11. IESG Open Mic
2030 - 2300 IAOC DINNER - Location TBD
Thursday
1130 - 1300 RSOC Lunch (Bob, Ray, Ole) - TBD
1900 - 2100 Bits-N-Bites Grand Sierra D
Friday
0900 - Operations Review Wrap Up Meeting - Regents Boardroom
People can sign up for the room for meetings that might be
needed by going to the private Wiki. Ray will send out
specific details on how to do that.
5. IAOC and Trust Chair Elections in Orlando
=============================================
Ray reported on the procedures for the election of the IAOC
and Trust Chairs.
The IAOC Chair eligibility is in RFC 4017 BCP 101 where it
states:
4. IAOC Membership, Selection and Accountability
The members of the IAOC shall select one of its
"appointed" voting members to serve as the chair of the
IAOC.
The term of the IAOC chair shall be for one year from the time of selection or the remaining time of his or her tenure on the IAOC, whichever is less.
An individual may serve any number of terms as chair, if
selected by the IAOC.
Voting ex-officio members include ISOC President and
CEO, IETF Chair and IAB Chair.
Nominations are now open and will close at the face-to-face
meeting in Orlando. The IAOC will go into executive
session. The nominees will leave the room and the IAOC will
discuss the nominees, then vote by secret ballot. There
will be a further discussion about any guidance to provide
the Chair.
The nominees return, the IAD announces the result. An IAOC member will review the guidance with the Chair. The outgoing Chair makes the IAOC report at Wednesday Plenary and introduces the new Chair who assumes office at Plenary upon introduction.
++++++++++++++++++++
The Trustees
A. Eligibility
Administrative procedures of the IETF Trust Amended and adopted 4-17-08
2. The Trustees shall select one Trustee to serve as the Chair of the Trust.
a. Trustees eligible to serve as Trust Chair are the NomCom, IESG and IAB appointees to the IAOC.
b. The term of the Trust Chair shall be one year from the time of selection or the remaining time of his or her tenure as a Trustee, whichever is less. An individual may serve any number of terms as Chair, if selected by theTrustees.
B. Process:
i. Nominations open 2 weeks before March IETF Meeting and closes just before beginning of Meeting week;
ii. Election held at Meeting Trust meeting; IAD chairs
iii. Nominees vote then leave room
iv. Discussionì pros, cons, guidance to chair
v. Vote by secret ballot if contested
vi. Nominees return, IAD announces result
vii. Discussion guidance to chair by voting IAOC member
viii. Incoming Chair effective immediately
The outgoing Chair:
A. Makes the Trust report at Wednesday Plenary
B. Introduces the new Chair
If anyone is interested in nominating someone or self nominating, it will be taken up during Wednesday morning of
the IETF meeting. Nominations are currently open.
6. 2012 IAOC Goals Status
==========================
Ray said it was time to review the IAOC 2012 goals that it adopted last July and to begin thinking about IAOC goals
for 2013. Ray said he would work with the Chair to prepare a draft and that it was a likely topic for the Retreat.
7. Retreat Dates and Location
==============================
Ray reported that the Retreat Poll resulted in 30 April to 1 May 2013.
Bob suggested venues in San Francisco, Seattle, or if someone has a place to sponsor the meeting on the West Coast.
San Francisco is preferred because of non-stop flights to San Francisco. Meetings held outside someone's office helps
keep the group together. Any other suggestions for other locations should be sent to the list. The dates allow for
folks to travel on Monday and to go to the IESG and IAB retreats in Dublin the following week.
8. IAOC Sunday Presentation
============================
The IAOC will make a presentation on Sunday in Orlando to provide an overview of the IAOC to those who are
interested. Bob will have slides to share early next week. The three major topics are the structure of the IAOC, how
the financials work, and meeting planning, given the recent discussion on the list.
9. Open Internet Endowment
===========================
Lynn gave an update on the Internet Society's Open Internet Endowment. Lynn will release a written report in the next
few weeks. Vint has signed on as an honorary cochair. There is a brochure that is near to completion so we
have something to talk from. It's being tightened up and once done we'll get that back out to the IAOC.
Lynn said we've also looked into options for getting the endowment recognized internationally. A more complete
update will be given at the Retreat.
10. IANA SLA Update
===================
Ray gave an update on the 2013 IANA Service Level Agreement
(SLA).
There are some proposed changes:
i. Change name of oversight group,
ii. revises Datatracker integration schedule and
iii. ICANN can author RFCs in a consensus process. There is discussion about a possible change having to do with
periodic audits of the function. If the SLA changes are ready the IAOC may be able to approve it in Orlando.
The point about authoring RFCs is that sometimes the IANA sees thing happening because they're running the
registration process, where it's not going as well as desired they can make suggestions. This is a request to be
a participant.
11. AOB
=======
David Kessens noted that this will be his last meeting and he thanked everyone for allowing his participation. He
doesn't intend to participate in any further IAOC functions.
Bob adjourned the IAOC meeting at 10:48 AM EST.
