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IAOC Meeting Minutes 2013-04-04 10:00 EDT
=================== 1. Minutes Bob called the meeting to order at 10:01 AM EDT. 1. Minutes 2. Committee Assignments 1. Budget 1. Budget Committee membership: Committee prepares and recommends the annual budget to that IAOC and monitors its activity during the year. 2. Meetings Committee Membership: The meetings committee is a mix of folks from the Community, ISOC, AMS, and the IAOC. It suggests IETF meeting venues, venues for site qualification visits and recommends venues to the IAOC for IETF meetings. 3. Legal Management Committee Membership: as needed: The first responders for subpoenas and legal requests are made up of the IAOC Chair, IETF Chair, Trust Chair, and as needed are folks from AMS. 4. Tools Management Committee Membership: Henrik is the PM for the work being developed. The TMC oversees the IT Infrastructure Project, develops SOWs, assists the IAD with RFPs, reviews proposals and makes recommendations to the IAOC. 5. Tools Development Membership: The committee provides input on the software projects and often performs testing of contracted development work. 6. RFP Committee Membership: Develops SOWs and RFPs for all RFPs except for IT and Tools development RFPs, which are done by the TMC. 3. Retreat Agenda Topics included meetings, budget, goals, tools development program, hosting and sponsorships, mission critical tools, the IAOC Communications Plan and more. The list of items will be laid out to see if it will fit within the two-day meeting matrix. A few hours will be left on the second day for items that need additional discussion or other topics that may come up. There may be some things that can be deferred if they don't benefit from a face-to-face meeting. 4. Meetings Update Berlin IETF 87 Registration is opened 12 weeks before the meeting, so that will be the week of 29 April. Without Bits-N-Bites there is $210k in sponsorships. That covers the meeting space but not the NOC. We are short $150K. There is still work to do and 16 weeks to get there from here. Waiting for an update from Drew regarding Bits-N- Bites; Drew has a target list but he accepts all the help he can get, so suggestions are welcome. There is discussion of a social, but the priority is to cover the cost of the NOC. Vancouver IETF 88 As yet, Vancouver is not Hosted. We need $150K to cover the cost of the NOC. Hyatt is sponsoring the Welcome Reception, the First Timer's Meet and Greet and some breaks. We have not closed on a circuits provider yet, but expect to soon. We have great support in Canada for circuits. So far, Bits-N-Bites looks the same as Berlin, but Drew is working it. 5. Tools Development Update A. Budget: $300K Of the $300K budget $150K had been identified for RFC Editor tools. Those tools are dependent on the clarification of policies before specifications can be developed and the software developed from that. Looking today like some specifications work may get done, but not likely software development. Ray will continue to work with the RSE to advance that development program. 6. Active Subpoenas - Legal Two subpoenas have been completed. The Apple one resulted in Sandy, RFC Production Center Director, giving a deposition with ThompsonHines providing league support. January 2013 Apple and International Trade Commission Subpoena In work is a March 2013 request from SETCCE for Acknowledgment of RFC Authorship and WG Participation. In work is a March 2013 request from SETCCE for Acknowledgment of RFC Authorship and WG Participation. When a subpoena is received by the IAD, counsel or AMS it’s discussed and a summary is created and given to the legal committee. A conference call is set up to discuss what needs to be done, whether outside council is necessary and how to comply. Jorge does not do subpoenas or litigation; the IAOC has been working with Thompson Hines law firm for those matters. Last year a subpoena fee policy was adopted in which the IAOC invoices the other party for the request. The policy is online. The two subpoenas and legal requests are on the website. 7. AOB Bob adjourned the IAOC meeting at 10:49 AM EST. |
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