IAOC Committees

The role of an IAOC Committee is to develop materials and make recommendations for IAOC decisions. Chair and membership in committees is constituted annually (typically at the IAOC meeting at the first IETF meeting of a calendar year, when IAOC membership terms come up).

Committee Chairs are responsible for setting up discussion within the committees, managing discussion to conclusion, including setting agendas for committee meetings. Chairs are responsible to report to the IAOC on progress, issues, and recommendations for IAOC decision (including whatever information is necessary to give the IAOC context for making the decision).

The IAOC has 6 Standing Committees:

1. Finance Committee
2. Legal Committee
3. Meetings Committee
4. Technology Management Committee
5. RFP Committee
6. Sponsorship Committee


Finance Committee Charter

Approved 20 June 2013

Background:

The IETF Administrative Oversight Committee (IAOC) adopts an annual budget and three-year financial outlook for the IETF, which it recommends to the Internet Society Board of Trustees for approval of the Society's level of support, and for incorporation in the Internet Society budget and two-year outlook.

The Finance Subcommittee of the IAOC provides detailed support to the IAOC in financial matters in order accurately and transparently report the state of IETF finances to the community.

Finance Subcommittee Roles and Responsibilities:

  • Adopt a budget process and calendar for the year
  • Develop and recommend an annual budget and three-year financial outlook to the IAOC
  • Review periodic financial statements of activities of the IETF
  • Review and communicate periodic forecasts to the IAOC and to ISOC

Reporting:

  • Ensure proper transparency for financial matters to the IETF community
  • Review and recommend financial-related portions of the IAOC Communications Plan
  • The Finance Subcommittee shall report to the IAOC monthly unless circumstances dictate that the IAOC be informed sooner.

The mailing list for this committee is: finance@ietf-bids.org

Members:

  • Lou Berger, Chair
  • Alissa Cooper
  • Leslie Daigle
  • Charles Eckel
  • Tobias Gondrom
  • Ray Pelletier
  • Kaveh Ranjbar
  • Michael Richardson
  • Sandy Spector, ISOC CFO

Legal Committee Charter

Approved 30 June 2016

A. Background

The IAOC contracts for IETF Counsel and for outside counsel as required. The IAOC also approves a budget and expenditures for legal activities.

The Legal Committee (LC) on behalf of the IAOC receives subpoenas and other legal requests, and through the IAD, supervises the IETF counsel, directs outside counsel as required, and recommends a budget for legal activities.

B. Legal Management Committee Roles and Responsibilities

1. IETF Counsel

The LC, through the IAD, is responsible for the management of the IETF Counsel and of any additional legal services performed for the IETF.  From time to time the LC will develop an RFP for IETF Legal Services. The LC will evaluate responses to such a RFP and recommend a Counsel to the IAOC for approval. The LC will develop and maintain a statement of work (SOW) as well as a contract for the IETF Counsel.  The LC will recommend the SOW and the contract to the IAOC for approval.   Coordinated by the IAD, the LC will manage the relationship with the IETF Counsel, perform an annual evaluation of the Counsel and report to the IAOC on the performance of the Counsel.

The LC may also develop SOWs and work orders for specific legal services, to be performed by the IETF Counsel or by another party, and recommend the approval of such SOWs and work orders to the IAOC.

2. Subpoenas and Legal Requests

The LC will develop and maintain descriptions of the procedures to be followed by the IAOC to respond to subpoenas and legal requests directed to IETF-related entities and activities including the IETF, IAB, IESG, IRSG, IRTF, RFC Editor and Independent Stream Editor.  The LC will recommend the adoption of these procedures by the IAOC.

In consultation with the IETF Counsel, the LC will review any subpoenas and legal requests that are received and, through the IAD, direct action as it deems appropriate to respond to the subpoena and legal requests. The LC will regularly inform the IAOC of the existence and status of any such activities.

The LC shall recommend a fee structure for the fulfilling of subpoenas and legal requests to the IAOC for adoption.

3. Other IETF Legal Issues

Through the IAD, the LC shall coordinate responses to IETF requests for legal review of documents, processes or participation in discussions.

4. Budget for IETF Legal Activities

The LC shall recommend an annual budget for legal activities to the IAOC.  The LC shall recommend any extraordinary legal expenditures that the LC feels are needed to the IAOC.

5. Transparency

The LC shall report actions taken to the IAOC at the next scheduled IAOC meeting unless circumstances dictate that the IAOC be informed sooner.

The LC shall ensure proper transparency for legal matters.  The LC shall also review and recommend legal-related portions of the IAOC Communications Plan.

The LC shall ensure the maintenance of a public listing of all legal activities.

C. Related Information

Subpoenas and Legal Requests can be found here: http://iaoc.ietf.org/ subpoenas.html

Mailing List: legal@ietf.org

D. Members:

  • Scott Bradner
  • Jorge Contreras, IAOC & IETF Counsel
  • Alissa Cooper
  • Leslie Daigle
  • David Frolio, ISOC Counsel
  • Joseph Lorenzo Hall
  • Joel Halpern
  • Ted Hardie
  • John Levine, Chair
  • Ray Pelletier
  • Kaveh Ranjbar
  • Wendy Seltzer

        Other parties are consulted as needed.


Meetings Committee Charter

Approved 20 June 2013 - Under review

A. Background

The IAOC approves IETF meeting venues and requests the Internet Society to contract with the venue and appropriate vendors to effect that selection; approves new sponsorship initiatives; approves extraordinary meeting-related expenditures; and approves the IETF meetings calendar.

The Meetings Committee of the IAOC recommends IETF meeting venues to the IAOC; oversees the venues selection process; tracks the meetings sponsorship program; recommends extraordinary meeting-related expenses; and recommends the IETF meetings calendar to the IAOC.

B. Meetings Committee Roles and Responsibilities

1. The Meetings Committee will:

a. Oversee the 3 Year Plan venue selection process
b. Select venues for site visits
c. Recommend IETF meeting venues to the IAOC
d. Track the meeting Sponsorship Program
e. Recommend extraordinary expenses to the IAOC
f. Recommend the IETF Meetings Calendar to the IAOC
g. Ensure appropriate transparency for meetings-related matters
h. Review and recommend meetings-related portions of the IAOC

Communications Plan

2. Reports
The Meetings Committee shall report to the IAOC monthly unless circumstances dictate that the IAOC be informed sooner.
3. Mailing list: iaoc-mtgs@isoc.org

C. Members

  • Fred Baker
  • Lou Berger
  • Dave Crocker
  • Avri Doria, Co-Chair
  • Tobias Gondrom
  • Bob Hinden
  • Yang Huaru
  • Ole Jacobsen, Co-Chair
  • Scott MacDonald
  • Jim Martin

    Staff

  • Howard Baggott
  • Kirsten Machi
  • Stephanie McCammon
  • Alexa Morris
  • Laura Nugent
  • Ray Pelletier

Technology Management Committee Charter

Approved 20 June 2013

A. Background

The IAOC approves contract awards, an Annual Technology Plan and budget, issuance of RFIs and RFPs, and tool migration policies.

The Technology Management Committee (TMC) recommends contract awards, recommends and oversees the Annual Technology Plan and budget, recommends and oversees the Tools Migration Plan, ensures proper transparency for technology matters.

B. Technology Management Committee Roles and Responsibilities

1. The TMC will:
a. Develop SOWs for technology RFPs, contracts and work orders
b. Recommend technology RFIs and RFPs
c. Review proposals
d. Recommend contract and work order awards
e. Recommends and oversees tools migration plan
f. Ensures proper transparency for technology matters
g. Reviews and recommend the technology-related portions of the IAOC Communications Plan
h. Monitors Datatracker Project Manager performance
i. Monitors technology contract performance
j. Updates the IAOC monthly
2. Reports:
a. Review and recommend technology-related portions of the IAOC Communications Plan
3. Mailing List: 

C. Members

  • Lou Berger
  • Ben Campbell
  • Russ Housley, Chair
  • Henrik Levkowetz
  • Alexey Melnikov
  • Ray Pelletier
  • Robert Sparks

 


RFP Committee

The RFP Committee works with the IAD in the development of non-tools development related SOWs, RFIs and RFPs, and the proposal review process leading to a recommendation to the IAOC. The RFP Committee has conference calls as needed.

Members:

  • Lou Berger
  • Alissa Cooper
  • Ray Pelletier, Chair
  • Kathy Brown

Mail list: ietf-rfp@ietf-bids.org


Sponsorship Committee - in formation

Approved 28 March 2017

Background

Organizations support the IETF in several ways, such as in-kind contributions of time and resources, as well as financial. Their financial support of more than $1 million annually is critical to the operations of the IETF as it supports IETF meetings, as well as the RFC Editor function, the Secretariat and IASA.

Meeting-related and non-meeting related sponsorship opportunities must be of sufficient value to be of benefit to the IETF and to the Organizations. Current sponsorship opportunities can be found here:
https://iaoc.ietf.org/host-and-sponsorship.html

Identifying, designing and fulfilling value-add sponsorship opportunities is an ongoing activity that benefits from community involvement. The goal of the IAOC Sponsorship Committee is to assist with those functions.

Sponsorship Subcommittee Roles and Responsibilities:

The Sponsorship Committee helps the fundraising team and the IAOC in:

a. Identifying and suggesting meeting-related and non-meeting related sponsorship opportunities to the IAOC

b. Monitoring the overall progress, e.g., fulfillment of sponsorship acquisition goals, areas that are lacking, etc.

c. Working with the staff fundraising team to recommend an annual achievable, target sponsorship budget

d. Helping craft narratives and pitches about why supporting the IETF is a good thing for the potential sponsors

e. Identifying potential sponsor types and organizations, and facilitate introductions where appropriate

Out of Scope

1. Committee members are not responsible for acquiring sponsors. That is the responsibility of the staff fundraising team.

2. While the Committee will guide and monitor the sponsorship program progress, it will not be involved in the staff’s day-to-day acquisition activities.

Reporting

a. Report to the IAOC monthly unless circumstances dictate that the IAOC be informed sooner.

b. Working with the staff fundraising team to recommend an annual achievable, target sponsorship budget to the Finance Committee by 15 August annually.

Mailing list: iaoc-sponsorships@ietf.org

Members:

  • Joel Bion
  • Gonzalo Camarillo
  • Alissa Cooper, Chair
  • Leslie Daigle
  • Glenn Deen
  • Lars Eggert
  • John Kristoff

Staff:

  • Joe Abley
  • Liz Flynn
  • Tim Hoswitschka
  • Stephanie McCammon
  • Alexa Morris
  • Ray Pelletier
  • Greg Wood