IAOC Committees

The role of an IAOC Committee is to develop materials and make recommendations for IAOC decisions. Chair and membership in committees is constituted annually (typically at the IAOC meeting at the first IETF meeting of a calendar year, when IAOC membership terms come up).

Committee Chairs are responsible for setting up discussion within the committees, managing discussion to conclusion, including setting agendas for committee meetings. Chairs are responsible to report to the IAOC on progress, issues, and recommendations for IAOC decision (including whatever information is necessary to give the IAOC context for making the decision).

The IAOC has 7 Standing Committees:

1. Finance Committee
2. Legal Management Committee
3. Meetings Committee
4. Technology Management Committee
5. RFP Committee

The IAOC also creates Ad Hoc Committees:

1. Remote Participation Services Committee

Finance Committee Charter

Approved 20 June 2013

Background:

The IETF Administrative Oversight Committee (IAOC) adopts an annual budget and three-year financial outlook for the IETF, which it recommends to the Internet Society Board of Trustees for approval of the Society's level of support, and for incorporation in the Internet Society budget and two-year outlook.

The Finance Subcommittee of the IAOC provides detailed support to the IAOC in financial matters in order accurately and transparently report the state of IETF finances to the community.

Finance Subcommittee Roles and Responsibilities:

  • Adopt a budget process and calendar for the year
  • Develop and recommend an annual budget and three-year financial outlook to the IAOC
  • Review periodic financial statements of activities of the IETF
  • Review and communicate periodic forecasts to the IAOC and to ISOC

Reporting:

  • Ensure proper transparency for financial matters to the IETF community
  • Review and recommend financial-related portions of the IAOC Communications Plan
  • The Finance Subcommittee shall report to the IAOC monthly unless circumstances dictate that the IAOC be informed sooner.

The mailing list for this committee is: iaoc-fin@ietf-bids.org

Members:

  • Tobias Gondrom
  • Lou Berger, Chair
  • Leslie Daigle
  • Benson Schliesser
  • Sandy Spector, ISOC CFO
  • Ray Pelletier
  • Michael Richardson
  • Kathy Brown


Legal Committee Charter

Approved 30 June 2016

A. Background

The IAOC contracts for IETF Counsel and for outside counsel as required. The IAOC also approves a budget and expenditures for legal activities.

The Legal Committee (LC) on behalf of the IAOC receives subpoenas and other legal requests, and through the IAD, supervises the IETF counsel, directs outside counsel as required, and recommends a budget for legal activities.

B. Legal Management Committee Roles and Responsibilities

1. IETF Counsel

The LC, through the IAD, is responsible for the management of the IETF Counsel and of any additional legal services performed for the IETF.  From time to time the LC will develop an RFP for IETF Legal Services. The LC will evaluate responses to such a RFP and recommend a Counsel to the IAOC for approval. The LC will develop and maintain a statement of work (SOW) as well as a contract for the IETF Counsel.  The LC will recommend the SOW and the contract to the IAOC for approval.   Coordinated by the IAD, the LC will manage the relationship with the IETF Counsel, perform an annual evaluation of the Counsel and report to the IAOC on the performance of the Counsel.

The LC may also develop SOWs and work orders for specific legal services, to be performed by the IETF Counsel or by another party, and recommend the approval of such SOWs and work orders to the IAOC.

2. Subpoenas and Legal Requests

The LC will develop and maintain descriptions of the procedures to be followed by the IAOC to respond to subpoenas and legal requests directed to IETF-related entities and activities including the IETF, IAB, IESG, IRSG, IRTF, RFC Editor and Independent Stream Editor.  The LC will recommend the adoption of these procedures by the IAOC.

In consultation with the IETF Counsel, the LC will review any subpoenas and legal requests that are received and, through the IAD, direct action as it deems appropriate to respond to the subpoena and legal requests. The LC will regularly inform the IAOC of the existence and status of any such activities.

The LC shall recommend a fee structure for the fulfilling of subpoenas and legal requests to the IAOC for adoption.

3. Other IETF Legal Issues

Through the IAD, the LC shall coordinate responses to IETF requests for legal review of documents, processes or participation in discussions.

4. Budget for IETF Legal Activities

The LC shall recommend an annual budget for legal activities to the IAOC.  The LC shall recommend any extraordinary legal expenditures that the LC feels are needed to the IAOC.

5. Transparency

The LC shall report actions taken to the IAOC at the next scheduled IAOC meeting unless circumstances dictate that the IAOC be informed sooner.

The LC shall ensure proper transparency for legal matters.  The LC shall also review and recommend legal-related portions of the IAOC Communications Plan.

The LC shall ensure the maintenance of a public listing of all legal activities.

C. Related Information

Subpoenas and Legal Requests can be found here: http://iaoc.ietf.org/ subpoenas.html

Mailing List: legal@ietf.org

D. Members:

  • Jari Arkko
  • Scott Bradner, Chair
  • Jorge Contreras, IAOC & IETF Counsel
  • Leslie Daigle
  • David Frolio, ISOC Counsel
  • Tobias Gondrom
  • Joel Halpern
  • John Levine
  • Ray Pelletier
  • Benson Schliesser
  • Andrew Sullivan

        Other parties are consulted as needed.


Meetings Committee Charter

Approved 20 June 2013

A. Background

The IAOC approves IETF meeting venues and requests the Internet Society to contract with the venue and appropriate vendors to effect that selection; approves new sponsorship initiatives; approves extraordinary meeting-related expenditures; and approves the IETF meetings calendar.

The Meetings Committee of the IAOC recommends IETF meeting venues to the IAOC; oversees the venues selection process; tracks the meetings sponsorship program; recommends extraordinary meeting-related expenses; and recommends the IETF meetings calendar to the IAOC.

B. Meetings Committee Roles and Responsibilities

1. The Meetings Committee will:

a. Oversee the 3 Year Plan venue selection process
b. Select venues for site visits
c. Recommend IETF meeting venues to the IAOC
d. Track the meeting Sponsorship Program
e. Recommend extraordinary expenses to the IAOC
f. Recommend the IETF Meetings Calendar to the IAOC
g. Ensure appropriate transparency for meetings-related matters
h. Review and recommend meetings-related portions of the IAOC

Communications Plan

2. Reports
The Meetings Committee shall report to the IAOC monthly unless circumstances dictate that the IAOC be informed sooner.
3. Mailing list: iaoc-mtgs@isoc.org

C. Members

  • Jari Arkko
  • Fred Baker
  • Lou Berger
  • Dave Crocker
  • Avri Doria
  • Tobias Gondrom
  • Bob Hinden
  • Yang Huaru
  • Ole Jacobsen, Chair
  • Scott MacDonald
  • Jim Martin

    Staff

  • Howard Baggott
  • Marcia Beaulieu
  • Kirsten Machi
  • Stephanie McCammon
  • Alexa Morris
  • Laura Nugent
  • Ray Pelletier

Technology Management Committee Charter

Approved 20 June 2013

A. Background

The IAOC approves contract awards, an Annual Technology Plan and budget, issuance of RFIs and RFPs, and tool migration policies.

The Technology Management Committee (TMC) recommends contract awards, recommends and oversees the Annual Technology Plan and budget, recommends and oversees the Tools Migration Plan, ensures proper transparency for technology matters.

B. Technology Management Committee Roles and Responsibilities

1. The TMC will:
a. Develop SOWs for technology RFPs, contracts and work orders
b. Recommend technology RFIs and RFPs
c. Review proposals
d. Recommend contract and work order awards
e. Recommends and oversees tools migration plan
f. Ensures proper transparency for technology matters
g. Reviews and recommend the technology-related portions of the IAOC Communications Plan
h. Monitors Datatracker Project Manager performance
i. Monitors technology contract performance
j. Updates the IAOC monthly
2. Reports:
a. Review and recommend technology-related portions of the IAOC Communications Plan
3. Mailing List: IAOC Committee Technology Mgmt

C. Members

  • Jari Arkko
  • Lou Berger
  • Lars Eggert
  • Russ Housley, Chair
  • Henrik Levkowetz
  • Ray Pelletier
  • Robert Sparks


RFP Committee

The RFP Committee works with the IAD in the development of non-tools development related SOWs, RFIs and RFPs, and the proposal review process leading to a recommendation to the IAOC. The RFP Committee has conference calls as needed.

Members:

  • Jari Arkko
  • Lou Berger
  • Ray Pelletier, Chair
  • Kathy Brown
Mail list: ietf-rfp@ietf-bids.org


Remote Participation Services Committee Charter

Approved: 18 July 2013

Background:

On February 5, 2013 the IETF Chair summarized the state of IETF Remote Participation Services and solicited feedback on potential improvements, in a message to the ietf-announce mailing list: https://www.ietf.org/ibin/c5i?mid=6&rid=49&gid=0&k1=934&k2=11647&tid=1364656027

Section 4 of that message noted that:

RPS technologies are not yet mature enough to create a production service for the IETF, but these technologies are developing rapidly. The IETF will be conducting more experiments in order to achieve these improvements as early as possible. To this end, the IAOC is soliciting suggestions for experiments.

Remote Participation Services Subcommittee Roles and Responsibilities:

The IAOC Remote Participation Services Committee provides input to the IAOC on the evolution of IETF Remote Participation Services, including potential remote participation service experiments.

Specific responsibilities include:

* Solicitation of feedback from IETF participants on their experience with IETF Remote Participation Services, including individuals with disabilities.
* Pilot testing of IETF remote participation services technology (typically initially within the I*)
* Review of potential remote participation experiments.
* Input on operational and contractual aspects as requested by the IAOC.

Reporting:
The RPS subcommittee meets approximately every 4-6 weeks in order to review the status of pilot tests and ongoing experiments.

The mailing list for this committee is: iaoc-rps@ietf.org

Members:
Bernard Aboba, Chair

Lou Berger
Randy Bush
Chris Griffiths
Dan York
Bob Hinden
Ray Pelletier